Executive Assistant – US Car Rental Business (Remote)

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: TYPE OF WORK

Any

: SALARY

800

: HOURS PER WEEK

40

: DATE UPDATED

Oct 23, 2026

JOB OVERVIEW

Job Type: Part-Time / Potential Full-Time
Work Setup: Work From Home
Schedule: US Business Hours (Philippine Night Shift)
Compensation: Based on experience and agreed working hours

About the Role

We are looking for a proactive, organized, and customer-focused Executive Assistant to support the daily operations of a US-based car rental business.
This role combines executive assistance, customer service, lead management, booking coordination, and day-to-day business operations.
You'll help ensure customer inquiries are handled promptly, reservations are organized, and potential customers receive consistent follow-ups.

Key Responsibilities

-Respond to customer inquiries through Facebook Marketplace, Messenger, SMS, email, and phone.
-Manage rental inquiries and help convert potential customers into confirmed bookings.
-Coordinate reservations, vehicle pickups, returns, and customer reminders.
-Create and maintain Facebook Marketplace vehicle listings.
-Manage calendars, customer records, and daily administrative tasks.
-Update CRM systems and track pending customer follow-ups.
-Assist with basic social media and marketing activities.
-Coordinate routine vehicle maintenance reminders and operational updates.
-Provide daily progress reports and communicate important concerns promptly.

**Qualifications**

-Excellent written and spoken English.
-Previous experience as an Executive Assistant, Virtual Assistant, Customer Service Representative, or Sales Support Specialist.
-Confident handling customer calls and inquiries.
-Strong organizational skills and attention to detail.
-Proactive, dependable, and capable of working independently.
-Comfortable learning new software and business processes.
-Available to work during agreed US business hours.

**Preferred but Not Required:**

- Facebook Marketplace experience.
- Lead generation, appointment setting, or booking management.
- Familiarity with GoHighLevel or similar CRM platforms.
- Experience in car rentals, hospitality, automotive, or service-based businesses.

**How to Apply**

Please include the following in your application:

1. Resume Link

- Provide a shareable Google Drive or PDF link to your updated professional resume. Make sure the link is accessible without requesting permission.

2. Professional Video Introduction Link

Record a professional video introduction (approximately 1–2 minutes) covering:
- Your name and professional background.
- Your relevant work experience and skills.
- Why you believe you're a good fit for this position.
- What makes you a dependable and effective Executive Assistant.

Upload your video to Google Drive, Loom, or another accessible platform and provide the link in your application.

IMPORTANT — PLEASE READ CAREFULLY

Your video introduction must be natural, conversational, and unscripted.

DO NOT READ FROM A SCRIPT.

-We want to evaluate your actual English communication skills, confidence, and ability to express yourself naturally.
-We can recognize when an applicant is reading prepared lines, whether from a screen, paper, or teleprompter.
-Applications with video introductions that are clearly read from a script will be automatically rejected.
-You may prepare talking points beforehand, but your delivery should be natural and in your own words.
-Make sure your face is clearly visible, your voice is audible, and your recording environment is professional.

Final Reminder

We pay close attention to how applicants follow instructions.
Please ensure that both your resume link and video introduction link are accessible before submitting your application.
Incomplete applications, inaccessible links, or failure to follow the video introduction instructions may result in disqualification.

We look forward to reviewing your application!

SKILL REQUIREMENT

Communication Customer Relationship Management Executive Assistance

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Executive Assistant – US Car Rental Business (Remote)

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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