Executive Assistant – MBRE Advisors | Remote, Philippines

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: TYPE OF WORK

Part Time

: SALARY

$4-$5 per hour

: HOURS PER WEEK

15

: DATE UPDATED

Oct 6, 2026

JOB OVERVIEW

About MBRE Advisors

MBRE Advisors is a New York City commercial real estate brokerage specializing in helping businesses find office and industrial space and negotiate lease renewals, relocations, and expansions.

We are seeking an organized, proactive Executive Assistant to work directly with the founder, Michael Bolton. Your role will be to keep daily operations organized, coordinate client and property activity, and ensure follow-ups and deadlines are consistently handled.

This role suits someone who enjoys taking ownership, communicates clearly, and can manage several priorities with limited supervision.

Responsibilities

Client and transaction support

Draft emails and prepare follow-ups for clients, landlords, and other brokers for Michael’s review.

Coordinate property tours, meetings, and calendar appointments.

Request and organize property availability, floor plans, pricing, and building information.

Prepare property comparison tables, tour itineraries, and client presentations.

Track active transactions, outstanding documents, and upcoming deadlines.

Maintain organized files for proposals, leases, representation agreements, and commission agreements.

Executive and administrative support

Review and organize incoming emails, flag priorities, and maintain a clear action list.

Keep Michael’s calendar and task list current.

Follow up on outstanding requests and identify items that need attention.

Prepare documents, spreadsheets, and meeting notes.

Maintain accurate client, prospect, and property records.

Help develop simple systems and checklists that improve day-to-day efficiency.

Business development and commission tracking

Research prospective tenants, companies, and relevant business contacts.

Maintain prospect lists and coordinate follow-up reminders.

Support outreach campaigns and prepare draft communications.

Track commission invoices, payment dates, and outstanding balances.

Prepare invoice follow-ups for review.

Requirements

Previous experience as an Executive Assistant, Virtual Assistant, or administrative coordinator.

Excellent written and spoken English, with the ability to write professional client emails.

Strong attention to detail, particularly with names, dates, numbers, and documents.

Ability to prioritize tasks, follow through, and ask thoughtful questions when instructions are unclear.

Confidence using spreadsheets, email, calendars, and document-management tools.

Ability to learn new software and workflows quickly.

Discretion when handling confidential client and business information.

Reliable internet connection and a suitable remote working environment.

Availability for agreed working hours that overlap with New York business hours.

Preferred experience

Supporting a real estate broker or another client-facing professional.

Familiarity with commercial real estate terminology and leasing processes.

Experience maintaining a CRM and managing multiple active projects.

Experience preparing presentations and property comparison spreadsheets.

What success looks like

Michael has a clear view of his priorities, clients receive timely responses, property tours are well coordinated, records are accurate, and follow-ups happen without repeated reminders. You anticipate the next administrative step and take ownership of keeping work moving.

Position details

Location: Remote, Philippines
Hours: To be agreed; please state your availability and preferred weekly hours
Compensation: Based on experience and agreed hours
Reports to: Michael Bolton, Founder, MBRE Advisors

How to apply

Please send:

Your résumé.

A short introduction explaining your relevant experience.

Your availability, including working hours in Eastern Time.

Your expected compensation in USD and the weekly hours it covers.

An example of how you have helped a busy executive stay organized.

Please also draft a brief follow-up email to a landlord’s broker requesting updated availability, asking rents, and floor plans for a client seeking approximately 5,000 square feet of office space in Midtown Manhattan.

Use “MBRE Executive Assistant” as your application subject line.

SKILL REQUIREMENT

Commercial Real Estate Email Management Executive Assistance

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Executive Assistant – MBRE Advisors | Remote, Philippines

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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