Marketing & Executive Assistant

Marketing & Executive Assistant
Rate: $6/hour
Hours: Approximately 20 hours per week
Employment Type: Part-Time, Remote Contractor

Potential Growth: Opportunity for additional hours and responsibilities based on business needs and overall fit
Role Overview

We are looking for a highly organized, proactive, and detail-oriented Marketing & Executive Assistant to support our Co-Founder / Head of Marketing.

This role combines marketing coordination, administrative support, executive assistance, and occasional personal assistant support. You’ll help keep day-to-day priorities organized while supporting a variety of marketing initiatives and special projects.

The ideal candidate is a strong doer who can take a clear project brief and run with it. You should be comfortable working independently, communicating proactively, solving problems, and asking smart questions when needed without requiring significant day-to-day oversight.

You should also be comfortable switching between different types of work. One moment you may be organizing a founder’s calendar or following up with a vendor, and the next you may be drafting website copy, supporting an email campaign, conducting research, or scheduling social media content.

Key Responsibilities
Executive & Administrative Support
- Provide day-to-day administrative and project support to the Co-Founder / Head of Marketing
- Manage calendars, meetings, appointments, and scheduling
- Take meeting notes and organize action items, follow-ups, and next steps
- Draft and organize emails, documents, presentations, spreadsheets, agendas, and other internal materials
- Assist with data entry and general administrative tasks
- Track outstanding tasks, deadlines, approvals, and follow-ups across multiple projects
- Maintain and update tasks within project management software
- Help keep projects organized and moving forward
- Support vendor relationships by gathering updates and following up on outstanding items
- Make professional phone calls on behalf of the founders when needed
- Provide occasional personal assistant support, including scheduling personal appointments, conducting light research, and coordinating miscellaneous tasks Marketing Assistant EA 9.2026

Marketing Support
- Assist with marketing content planning, coordination, execution, and reporting
- Support email marketing campaigns, including campaign setup, copywriting, scheduling, testing, and reporting
- Assist with SMS marketing initiatives
- Support organic social media and schedule or publish content according to established brand guidelines
- Assist with copywriting across email, SMS, social media, paid advertising, captions, PR materials, agency briefs, and sales materials
- Support website copywriting, including product names, product descriptions, landing pages, promotional messaging, and other website updates
- Conduct research related to marketing initiatives, client work, competitors, vendors, products, and inventory
- Help support website merchandising and inventory-related marketing initiatives
- Update marketing materials, presentations, documents, and internal resources
- Support new business proposals, client presentations, and other sales or marketing materials
- Proactively identify missing information, outstanding follow-ups, and next steps to help keep projects moving forward

Experience & Skills
- Previous experience in an Administrative Assistant, Executive Assistant, Personal Assistant, Marketing Assistant, Project Coordinator, or similar role
- Strong organizational skills with the ability to manage multiple tasks and priorities
- Experience supporting a founder, executive, small business owner, or fast-moving team is a plus
- Experience with email marketing software is required, ideally Klaviyo
- Experience with SMS marketing platforms or SMS campaign execution is a plus
- Experience with project management platforms such as ---------- , Asana, Airtable, or similar tools
- ---------- experience is highly preferred
- Comfortable using project management software to track assignments, deadlines, priorities, and follow-ups
- Experience with Shopify, Google Analytics, Google Workspace, Slack, and Canva is preferred
- Copywriting experience, particularly for digital marketing and websites, is preferred
- Experience using AI tools for research, organization, marketing, or copywriting is a plus

Requirements
- Excellent written and verbal English communication skills
- Highly organized with strong attention to detail
- Comfortable working independently and managing deadlines without constant oversight
- Strong follow-through and willingness to proactively follow up when something is outstanding
- Able to prioritize tasks and adjust quickly when priorities change
- Resourceful and comfortable researching or problem-solving before escalating questions
- Comfortable making professional phone calls and communicating with vendors, service providers, and other external contacts
- Comfortable handling occasional personal scheduling and administrative tasks with discretion
- Professional, positive, and collaborative
- Comfortable working directly with company founders in a fast-paced small business environment
- Must have independent access to a computer and reliable internet connection

Ideal Candidate
You are proactive, dependable, resourceful, and comfortable wearing multiple hats. You don’t simply wait for instructions. You pay attention to what needs to happen next, follow up on outstanding items, and help make sure important details don’t fall through the cracks.
You enjoy variety and can confidently move between administrative responsibilities, founder support, project coordination, and marketing tasks while staying organized and maintaining a high standard of work.

How to Apply
Please send the following:
- Your updated CV
- Your portfolio or relevant work samples
- A short video introduction explaining your relevant experience for this role and why you would be a good fit