Executive Assistant | AI Power User | Content + Operations Support

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TYPE OF WORK

Any

SALARY

400

HOURS PER WEEK

20

DATE UPDATED

Sep 25, 2026

JOB OVERVIEW

REMOTE VIRTUAL SPECIALIST
Executive Assistant | AI Power User | Content + Operations Support

This is not a basic VA role.

I am looking for someone who can operate at a high level, move fast, think independently, and become my right hand.

You need to be organized, resourceful, tech-savvy, adaptable, and comfortable working in a fast-moving environment where priorities can change quickly.

If you need constant direction, this role isn't for you.

If you are looking to learn CapCut, Canva, ChatGPT, GoHighLevel, or AI prompting on the job, this is not the role for you.

You should already know how to use these tools and be able to contribute immediately.

What you will own:

• Inbox management
• Drafting emails and replies
• Calendar management
• Personal and professional scheduling
• Meeting coordination
• Making sure I am where I need to be, when I need to be there
• Making and receiving phone calls on my behalf
• Following up with staff, vendors, clients, and partners
• Booking appointments, meetings, reservations, and travel
• Editing short form content in CapCut
• Creating graphics and materials in Canva
• Using ChatGPT at an advanced level
• Writing and improving AI prompts
• Working inside GoHighLevel
• Researching projects and solving problems
• Tracking follow ups and priorities
• Helping organize both business and personal responsibilities

Some days will be structured.

Some days will not.

There may be times when you are on a call with me for most or all of your shift while we work through projects together.

You need to be comfortable with that.

You also need to be flexible enough to work different hours when necessary, including occasional evenings or weekends.

What I care about most:

You figure things out.

You do not wait around for someone to tell you every next step.

You communicate clearly.

You notice details.

You follow through.

You can handle multiple priorities without becoming overwhelmed.

You understand urgency.

You know when to ask questions and when to use judgment.

You can switch from executive assistant work to content work to operations work without losing momentum.

You take ownership.

That matters more to me than almost anything else.

Required skills:

• Advanced ChatGPT usage
• Strong AI prompting
• CapCut
• Canva
• GoHighLevel
• Inbox management
• Calendar management
• Video editing
• Graphic and photo editing
• Strong written communication
• Professional phone communication
• Research
• Scheduling
• Organization
• Follow through

This role is NOT for you if:

• You need heavy training
• You struggle with changing priorities
• You need constant supervision
• You avoid phone calls
• You disappear when something is unclear
• You only want repetitive administrative work
• You are juggling so many clients that this role becomes an afterthought
• You are waiting to be told what to do all day

One minute you may be managing my inbox.

The next you may be scheduling a meeting.

Then editing a Reel.

Then making a phone call.

Then researching something with AI.

Then helping me organize a business project.

If that sounds stressful, this probably is not the right role.

If that sounds exciting, keep reading.

I am looking for a unicorn.

Someone who has the organization of an executive assistant, the creativity of a content specialist, the resourcefulness of an operator, and the technical ability of an AI power user.

I am not hiring for potential.

I am hiring for capability.

When applying, send:

1. A short introduction
2. Your executive or personal assistant experience
3. Your experience with ChatGPT, AI prompting, CapCut, Canva, and GoHighLevel
4. Examples of video or graphic work you created
5. Your availability and time zone
6. Your experience managing calendars, inboxes, and phone calls
7. One example of a time you were given very little direction and still figured out how to get the job done
8. Start your application with “UNICORN FOUND” so I know you actually read this

I am not looking for the cheapest person.

I am looking for the person who makes my life easier, helps me move faster, and becomes someone I can trust to execute.

SKILL REQUIREMENT
Video Editing Executive Assistance AI Automation
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