Executive Assistant with Strong Attention to Detail & Organization Skills

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: TYPE OF WORK

Full Time

: SALARY

500

: HOURS PER WEEK

30

: DATE UPDATED

Sep 24, 2026

JOB OVERVIEW

Spark Intel Group, Inc. is a data analytics and AI consulting firm that builds executive dashboards, data systems, and AI solutions for growing companies. We move fast, our clients expect precision, and our team runs lean, so everyone here has real ownership.

We're hiring a Technical Executive Assistant to be the operational backbone for our CEO and team. This is not a "wait for instructions" role. You'll own organization, process improvement initiatives, calendars, inboxes, CRM, proposals, and follow-ups from start to finish, and you'll be expected to spot problems and fix them before anyone asks. If you need step-by-step direction or frequent check-ins to stay on track, this role won't be a fit.

What You'll Own

- Files and records: Keep drives, databases, and records organized so anyone can find anything in seconds.
- Calendar and scheduling: Manage the CEO's calendar, client meetings, and travel with zero double-bookings or missed details.
- Inbox and follow-ups: Triage email, draft responses, and track every open loop until it's closed.
- HubSpot CRM: Keep contacts, deals, and pipeline stages clean, current, and accurate.
- Upwork: Manage messages, and write and submit proposals on the company's behalf, tailored to each job post (no copy-paste templates).
- ClickUp: Create, update, and follow up on tasks so projects stay on schedule.
- Research and coordination: Support client projects with research, document prep, and team coordination.

Who You Are

- Fast and accurate. You move quickly without creating rework. Typos, wrong dates, and missing attachments bother you.
- Truly autonomous. Give you an outcome and you'll figure out the steps, ask smart questions only when needed, and deliver.
- A strong collaborator. You keep the team updated without being asked and hand work off cleanly.
- Highly responsive. During your working hours, you reply on Slack or email within [30-60 minutes], and you give a heads-up if you'll be unavailable.
- An excellent written communicator. Your messages are clear, concise, and professional. We'll judge this directly from your application.
- Tech-savvy. You pick up new tools quickly and don't need hand-holding to learn them.
- Someone who follows instructions exactly. Begin your application with the words "Spark Ready" so we know you read this far.

Requirements
- 3+ years as an Executive Assistant, Administrative Assistant, or similar role, ideally supporting a founder or executive.
- Availability for at least 4-6 hours per day overlapping Central Time (CT), on a consistent schedule.
- Reliable internet, a quiet workspace, and a working webcam and mic.

Tech Stack (experience strongly preferred)
- Outlook
- HubSpot CRM
- ClickUp
- Slack
- Upwork (proposal writing experience is a big plus)
- Google Workspace and Microsoft Office

Shortlisted candidates complete a short, paid trial task that mirrors the real work. We hire based on performance, not just resumes.

SKILL REQUIREMENT

Operation Management Executive Assistance Virtual Assistant

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Executive Assistant with Strong Attention to Detail & Organization Skills

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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