Part-Time Virtual Executive Assistant

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: TYPE OF WORK

Part Time

: SALARY

6 per hour

: HOURS PER WEEK

10

: DATE UPDATED

Sep 22, 2026

JOB OVERVIEW

***Please read the full description. Applications without the requested items will not be considered.***

Part-Time Virtual Executive Assistant
Securing Degrees & Securing Grants
Part-Time | Remote | 10 Hours/Week (about 2 hours/day, Monday–Friday) ability to grow into full-time position :)

Securing Degrees and Securing Grants are looking for an organized, reliable, and resourceful Virtual Executive Assistant to support our CEO with day-to-day operations, scheduling, client communication, and event planning.
This role is ideal for someone who can step in on the CEO's behalf, figure things out without a lot of structure, and keep things moving. You'll act as a right hand to the CEO, similar to a Chief of Staff, helping make sure nothing falls through the cracks.

What You'll Do
-Administrative & Operations Support (about 8 hours/week)
-Managing the CEO's calendar, scheduling meetings, and coordinating appointments.
-Prioritizing the CEO's inbox and flagging urgent items.
-Drafting and sending email follow-ups to clients, partners, and prospects.
-Processing payments and keeping payment records organized.
-Preparing and sending Securing Grants invoices and keeping client contact lists up to date.
-Tracking projects, deadlines, and action items using our project management tools.
-Researching and planning travel logistics, including flights, hotels, and itineraries.
-Scheduling and setting up scholarship seminars on Eventbrite.
-Handling seminar prep: reminders, attendee lists, materials, and follow-ups.
-Finding, planning, and scheduling events and speaking opportunities.
-Ordering and coordinating marketing materials such as lawn signs and postcards with online vendors.
-Client Calls & Retention (about 2 hours/week)
-Calling current clients to check in and support retention.
-Calling people who attended a seminar but didn't sign up, to answer questions and encourage enrollment.
-Calling registered attendees ahead of seminars to boost show rates.

Schedule & Availability
-Must be available at least partly during U.S. Eastern Time business hours, especially for client calls.
-Must be responsive to messages during agreed-upon working hours.

We're Looking for Someone Who
-Has experience as a virtual assistant, executive assistant, or in an administrative or operations role.
-Has excellent written and spoken English, with a clear, professional phone presence for calls with U.S. clients.
-Is extremely organized and detail-oriented.
-Is reliable, on time, and consistently meets deadlines.
-Is resourceful and a problem solver who can figure things out independently.
-Is comfortable using AI tools and technology to work more efficiently.
-Has experience with, or can quickly learn, Google Workspace, Eventbrite, project management tools, and email platforms.
-Can handle confidential client and business information with care.
-Has a reliable internet connection, a computer, and a quiet workspace for calls.

Bonus Points If You Have
-Experience supporting a CEO or small business owner.
-Experience with customer service, client retention, or sales follow-up calls.
-Experience planning events or coordinating travel.
-Familiarity with education, nonprofits, or grant work.

About Us
Securing Degrees helps students and families navigate the scholarship process through scholarship opportunities, technology, accountability, essay support, and coaching, with a mission to Making Free College the New Normal. Securing Grants helps organizations identify and pursue funding through grant research, writing, strategy, and ongoing grant support.

How to Apply

Please submit:
-Your resume or a brief overview of your experience.
-The hours you are available in U.S. Eastern Time.
-The tools and software you're comfortable using.
-A short (1–2 minute) voice or video recording introducing yourself in English.

Bonus: Tell us how you would handle this situation. The CEO has 40 unread emails, a seminar in 3 days that needs reminder emails sent, and 2 clients who haven't responded to check-ins. What would you do first, and why?

To show you read the full post, please start your application with the phrase "Making Free College the New Normal."

SKILL REQUIREMENT

Project Management English Speaking Executive Assistance

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Part-Time Virtual Executive Assistant

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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