Executive Assistant to CEO | Full-Time | US Hours | Long-Term

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: TYPE OF WORK

Full Time

: SALARY

$6–$7 USD/hour starting; growth availabl

: HOURS PER WEEK

40

: DATE UPDATED

Sep 15, 2026

JOB OVERVIEW

EXECUTIVE ASSISTANT / OPERATIONS COORDINATOR

Company: Everbowl franchise operating group. This position supports our franchise operating group and is not a position with the Everbowl franchisor.
Reports to: Josh Feldman, CEO
Location: Remote, Philippines
Employment: Full-time, 40 hours per week

SCHEDULE
Monday–Friday, primarily California business hours, following Pacific Time and its daylight-saving changes. Exact start and end times will be agreed upon. This generally means overnight work in the Philippines.

COMPENSATION
Starting pay is $6–$7 USD per hour, depending on experience and demonstrated ability. There is an opportunity to grow to $8–$9 USD per hour based on performance and expanded responsibilities.

ABOUT THE ROLE
We are seeking an organized, resourceful, and accountable Executive Assistant / Operations Coordinator to support the CEO of a growing multi-location restaurant organization.

You will help organize priorities, follow up on outstanding commitments, maintain accurate records, and make sure important matters receive attention before deadlines are missed. We are looking for someone who takes ownership, communicates clearly, and investigates missing information rather than guessing.

RESPONSIBILITIES
• Maintain executive task lists, deadlines, and follow-up trackers.
• Provide calendar and meeting support.
• Draft professional emails and organize correspondence.
• Follow up with managers, employees, vendors, and contractors.
• Organize invoices, contracts, reports, permits, certifications, and company files.
• Collect operational reports and update spreadsheets.
• Support employee onboarding documentation and training records.
• Track renewals, outstanding requests, and administrative deadlines.
• Research vendors, products, and operational questions.
• Turn instructions into clear checklists, trackers, and procedures.
• Prepare concise executive briefs showing decisions needed, deadlines, and unresolved issues.
• Use ChatGPT and other tools efficiently while independently verifying accuracy.

Access and responsibilities will expand as competence and trust are demonstrated. Email/calendar delegation may be added later.

QUALIFICATIONS
• Excellent written and spoken English.
• Strong organization, attention to detail, and follow-through.
• Sound judgment when managing competing priorities.
• Ability to work independently and ask focused questions when material facts are missing.
• Proficiency with Google Workspace and Excel or Google Sheets.
• Ability to learn new systems quickly.
• Practical experience using ChatGPT or similar AI tools.
• Professional handling of confidential information.
• Reliable computer, internet connection, and a backup connectivity plan.
• Consistent availability during the required California-hours schedule.

Experience supporting an executive, entrepreneur, operations team, franchise, or multi-location business is preferred. Restaurant experience is helpful but not required.

This is intended to be a long-term role. Shortlisted applicants may be invited to a paid practical assessment and an interview.

HOW TO APPLY
Please include:
1. A brief introduction and résumé.
2. Your location and time zone.
3. Your desired hourly rate in USD.
4. Your available weekly hours and earliest start date.
5. Confirmation that you can consistently work Monday–Friday, primarily California business hours.
6. Your remote-work experience and software skills.
7. Your current employment/client commitments and any overlap with our required hours.
8. Your internet reliability and backup plan.

Answer these questions:
1. You receive five requests together: a restaurant opening-shift callout; a vendor invoice 30 days overdue; a CEO meeting in 15 minutes requiring a document; a contractor rescheduling request; and employee paperwork to file. How would you prioritize them, and what information could change your order?
2. A manager owes a report Tuesday. Tuesday passes without the report, and the CEO has not mentioned it again. What do you do?
3. An assignment is missing an important fact, and you think you can guess the answer. How do you proceed?
4. Describe a specific time you identified and addressed a need before your manager or client asked.
5. Give two specific examples of using AI at work and explain how you checked the output.

Begin your application with the exact sentence “Details create leverage.”

SKILL REQUIREMENT

Microsoft Excel English Proficiency Executive Assistance

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Executive Assistant to CEO | Full-Time | US Hours | Long-Term

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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