Executive Assistant to Founder | Long-Term Remote Role | $700+ USD/Month

Full-Time | Permanent Work From Home | U.S. Eastern Time Hours
About the Role

I'm an entrepreneur who runs several online businesses, and I'm looking for an experienced Executive Assistant to work directly with me and become a key part of my day-to-day operations.

My biggest need is simple:

I need someone who can help keep me organized and make sure important things don't fall through the cracks.

There are always multiple projects, meetings, ideas, deadlines, messages, and tasks happening at the same time. I'm looking for someone who is naturally organized, follows up without being reminded, keeps track of details, and helps me stay focused on what needs my attention.

This is a long-term position. I'm looking for someone I can build a strong working relationship with and gradually trust with more responsibility over time.

What You'll Primarily Help Me With

Most of your work will involve:

Keeping my tasks, priorities, deadlines, and follow-ups organized
Maintaining my master task list in Notion
Taking tasks from messages, calls, voice notes, meetings, and screenshots and making sure they are tracked
Following up on things that are still outstanding
Helping coordinate projects across several businesses
Making sure I know what needs my attention each day
Joining a short daily call with me to review priorities
Organizing meeting notes and turning conversations into action items
Researching questions and giving me concise summaries
Keeping important documents and information organized
Flagging deadlines, blockers, or things I may have forgotten
Giving me a short update at the end of the day on what was completed and what is still open

You won't be expected to know everything on day one.

I'll teach you how my businesses operate, how I like things organized, and the systems we use.

Who I'm Looking For

Previous professional Executive Assistant experience is required.

You should have at least 1 year of experience directly supporting a founder, CEO, entrepreneur, business owner, or senior executive.

More importantly, I'm looking for someone who is:

Extremely organized
Proactive
Reliable
Detail-oriented
Resourceful
A strong communicator
Excellent in spoken and written English
Comfortable managing many unrelated tasks at once
Able to work independently
Good at following up without being reminded
Comfortable asking good questions when something is unclear
A fast learner

One of the most important qualities I'm looking for is resourcefulness.

When you don't know how to do something, I want your first reaction to be:

"Let me look into it and see if I can figure it out."

AI, Marketing & E-Commerce

You do not need to be a marketer, media buyer, or AI expert.

However, my businesses involve a lot of:

AI and ChatGPT/Claude
Digital marketing
Google Ads and Meta Ads
E-commerce
Shopify
Business operations

So you'll naturally get exposure to these areas while working with me.

If you already have experience with any of them, that's great, but it is not required.

I'm happy to teach the right person.

For someone who is curious and wants to learn, this role can become a great opportunity to develop skills in AI, marketing, e-commerce, business operations, reporting, and project management.

Tools

We use tools such as:

Notion
Google Workspace
Google Sheets
Slack
ChatGPT
Claude

You do not need previous experience with every tool. If you're intelligent and comfortable with technology, you can learn them.

What You Can Expect From Me

You'll work directly with me and communicate with me regularly.

At first, I'll spend more time explaining how I work, my businesses, and what I need from you.

Over time, my goal is for you to become increasingly independent.

I don't want to micromanage someone forever. I want to develop a working relationship where you understand how I operate, recognize what needs to happen, and can increasingly take things off my plate.

You'll also have the opportunity to learn a lot about entrepreneurship, digital marketing, e-commerce, AI, advertising, and running online businesses.

Compensation & Growth

Starting compensation is around $70 USD per month, full-time.

This is not necessarily a hard maximum.

I'm willing to pay more for someone with stronger Executive Assistant experience, excellent English and communication skills, or particularly relevant experience.

There is also significant opportunity to earn more over time as you become more capable, independent, and valuable in the role.

I'm looking for someone who wants a long-term opportunity, not just another short-term VA job.

Schedule

This is a full-time, 40-hour-per-week position.

You must be comfortable working hours that overlap substantially with U.S. Eastern Time.

Please only apply if this schedule genuinely works for you long term.

How to Apply

Please send:

Your résumé
A short introduction telling me about your Executive Assistant experience
A 2–3 minute video introduction answering:
Who have you supported as an Executive Assistant?
What were your main responsibilities?
How do you personally keep track of many tasks and follow-ups at the same time?
Why do you think you'd be a good fit for this position?

Please speak naturally. Do not read an AI-generated script.

I'm not looking for a perfectly rehearsed presentation. I want to see how you naturally communicate and think.