Executive Assistant / Client Coordinator for a Professional Services firm

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: TYPE OF WORK

Full Time

: SALARY

up to $1200 per month

: HOURS PER WEEK

40

: DATE UPDATED

Sep 10, 2026

JOB OVERVIEW

Our client is looking for an Executive Assistant / Client Coordinator to support a US-based professional services firm.

The ideal candidate must have prior experience supporting a US company, ideally from a paralegal, insurance or e-commerce background, is highly organized, proactive, and experienced in project management - managing client workflows, deadlines, and follow-ups without constant supervision. You must be comfortable communicating directly with US clients by email and phone and be willing to flag bottlenecks or outstanding items, including those on the client’s side. Knowledge in escrow, is a plus.

Key Responsibilities:

- Track approximately 60 clients across multiple workflow stages
- Monitor deadlines, job status, and outstanding items
- Proactively follow up with clients and internal team members
- Able to fluently communicate with US clients by email and phone
- Maintain accurate records and workflow updates
- Support administrative and executive-level tasks

Qualifications:

- At least 3 years of experience as an Executive Assistant, Client Coordinator, or Administrative Support professional
- At least 2 years supporting a US-based company, preferable from either paralegal/law/ecommerce/insurance
- Strong written and spoken English
- Experience managing client workflows, pipelines, deadlines, and follow-ups
- Experience with MS Office and Google Workspace and project management tools
- Experience supporting a US Executive in terms of project management, client communication, and administrative support. Someone who tracks jobs through stages, watches deadlines, and follows up on outstanding items without being told to
- Willing to work 10:00 AM–7:00 PM Arizona time (Mountain Time, no daylight saving)

Screening Questions: (Answers should be based on experiences)

1. Describe your experience supporting a US-based company. What industries have you worked with?
2. Have you done any project management? Please describe your experience.
3. Tell us about a workflow or client pipeline you managed. How did you track deadlines, follow up on outstanding items, and identify work that was stuck?
4. Give an example of a time you identified a bottleneck or delay caused by your client, manager, or internal team. How did you communicate and resolve it?

Application:
Qualified applicants must email their resume and answers to all screening questions to ---------- that do not follow these instructions will not be processed.

SKILL REQUIREMENT

Sales Management Outbound Calls Executive Assistance

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Executive Assistant / Client Coordinator for a Professional Services firm

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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