Mia Labs, Inc.

Executive Assistant

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: TYPE OF WORK

Full Time

: SALARY

US $400/week

: HOURS PER WEEK

40

: DATE UPDATED

Aug 28, 2026

JOB OVERVIEW

JOB OVERVIEW

Mia is an AI agent transforming communication at car dealerships by acting as a super employee, handling phone calls, texts, emails, and more. We bridge the gap between modern customer expectations and the outdated communication systems of dealerships. Our mission is to make the car buying and servicing experience frictionless, scalable, and genuinely helpful.

We're hiring a full-time Executive Assistant to work directly under our Chief of Staff, with support extending to the executive team. The person in this seat runs recurring programs end to end, owns documentation that other teams depend on, and is trusted with visibility into how the company operates.

WHAT YOU'LL DO
Executive & Calendar Support
Manage inboxes, flag what's urgent, draft responses, and close the loop on follow-ups.
Book flights and hotels for C-suite level. Schedule and coordinate meetings across multiple time zones.
Prepare agendas, capture notes in meetings, and distribute clear action items afterward.

Weekly Competitive Intelligence
Own our weekly Competitive Matrix Report from start to finish. Each week you'll monitor a defined set of competitors across LinkedIn, press releases, company websites, and thought-leadership content; log every new item; and write a short analyst summary of what it means for us.
Track follower counts and other movement signals week over week.
Update the reporting dashboard and live tracker, then send the executive summary out every Friday.
This is the most analytical part of the role. You'll be reading between the lines of competitor announcements, not just copying links.

Cross-Functional Research Support
Act as the interim research partner to Marketing and Product on competitor benchmarking, including feature comparisons, pricing signals, positioning shifts, and integration or partnership news.

Documentation & Process
Draft and maintain process documents and SOPs for the Chief of Staff. This means turning "here's how we do this" into a written page someone else can follow without asking questions.
Keep company records, trackers, and filing systems organized and current.
Prepare and format documents, spreadsheets, and presentations.

REQUIRED SKILLS & QUALIFICATIONS
At least a year of experience as Executive Assistant, Administrative Assistant, or VA supporting senior leadership.
Excellent written and verbal English. A large portion of this role is writing that executives will read.
Strong organizational skills and the judgment to prioritize by being proactive.
Comfort with Google Workspace, Microsoft Office, and Slack.
High attention to detail, especially with numbers, names, and dates.
Ability to work independently across a full day with limited overlap.
Willingness to pick up new tools quickly.

NICE TO HAVE
Experience with Confluence and Jira.
Familiarity with HubSpot or a comparable CRM.
Comfort with Claude and AI tools for research, drafting, and summarizing.
Prior competitive research, market research, or analyst-adjacent experience.

WORK SETUP
Full-time, 40 hours/ week based on Central time. (i.e., 8:30 AM - 4:30 PM CT, exact working hours TBC)
Remote, Philippines-based.
Starts as an independent contractor, paid weekly directly through your bank account.
Strong potential to convert to an Employer of Record arrangement with full statutory Philippine benefits (SSS, PhilHealth, Pag-IBIG, 13th month pay) based on performance and business needs.
Rate: USD 400/week

How to Apply:
Kindly follow the directions below for your application to be considered.
Please use the subject title [First Name + Last Name: EA Vacancy] / example: Jane Doe: EA Vacancy

- A short intro about your professional background and a recurring report or process you've owned, maximum 5 sentences.
- A link to your latest resume (ensure that the link is open to public viewing)

SKILL REQUIREMENT

Competitor Analysis AI Tools Executive Assistance

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Mia Labs, Inc.

Executive Assistant

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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