Operations Manager

We’re Hiring at BOUNDLESS COLLECTIVE!

Who We Are
Boundless Collective is a dynamic, experienced outsourcing powerhouse specializing in delivering creative, admin-backed solutions across industries. We’re not just assistants, we’re innovators, growth enablers, and trusted partners in our clients’ success.

Why You’ll Love It Here
- A high-energy team culture that blends professionalism with camaraderie, where collaboration and creativity are daily drivers.
- Fun-focused atmosphere: from team outings and social events to celebrating milestones big and small, work here feels like more than just work.
- Meaningful recognition: enjoy structured bonuses and reward programs that celebrate your contributions and let you know they’re appreciated.
- Growth-first mindset: as part of our team, you’ll innovate, share ideas, and help shape the future of client solutions every single day.

We’re expanding, and we’re looking for talented individuals to be part of our dynamic team! If you're looking for a fulfilling, impactful role, read on to see how you can contribute and grow with us!

We are hiring for the following positions:

Operations Manager

What We Offer:
Position: Full-time
Work Setup: Permanent remote – work from anywhere in the world!
Shift: 7AM - 4PM (MNL time) – Start your day with energy!
Equipment: Self-provided – Bring your tech, and we’ll bring the opportunity!
Salary: PHP 40,000 - PHP 45,000 depending on experience + Bonuses

Apply via this link: ----------

KEY RESPONSIBILITIES:
1. Founder & Director Support
- Provide direct day-to-day support to the Directors across business and administrative priorities.
- Manage and triage inboxes, identifying urgent and non-urgent communications.
- Draft professional email responses and correspondence where appropriate.
- Track action items, decisions, commitments, and follow-ups from meetings and conversations.
- Proactively follow up with Directors on outstanding deadlines, updates, and commitments.
- Maintain visibility over key priorities and ensure important actions are completed.
- Ensure important business information, documents, and decisions are properly documented and centralised.
- Prepare information, documents, and updates required by the Directors.

2. CRM & Business Development Support
- Maintain accurate and up-to-date CRM records.
- Extract, organise, and document information provided by the Directors and team.
- Ensure leads, opportunities, client interactions, and relevant notes are properly captured.
- Maintain visibility across the business development and sales pipeline.
- Track outstanding actions and follow-ups to improve consistency across the sales process.
- Assist with preparing proposals, client documents, and business development materials using established templates.

3. Operational Coordination
- Coordinate internal projects, priorities, and business initiatives.
- Follow up with team members regarding SOPs, deadlines, action items, and deliverables.
- Improve communication and information flow between the Directors and wider team.
- Monitor outstanding tasks and ensure appropriate follow-through.
- Identify operational gaps, inefficiencies, or recurring issues and recommend practical improvements.
- Support the implementation, documentation, and ongoing maintenance of internal systems and processes.
- Take ownership of assigned initiatives and confidently drive tasks through to completion.
- Act as a central point of coordination to help keep the team organised, accountable, and aligned.

4. Administrative Support
- Manage calendars, meetings, appointments, and scheduling requirements for the Directors.
- Prepare agendas, documents, and relevant information ahead of meetings.
- Record and distribute action items and follow up on agreed next steps.
- Maintain organised digital files, records, and business documentation.
- Support internal communications and general business administration.
- Assist with reporting, data entry, document preparation, and other administrative requirements.
- Maintain accurate information across business systems, including Total Synergy or similar project/business management platforms.

QUALIFICATIONS:
- Minimum 3–4 years of experience as an Executive Assistant, Operations Coordinator, Administrative Manager, or similar role.
- Demonstrated experience supporting business owners, founders, Directors, or senior executives in a fast-paced environment.
- Strong organisational and time management skills with the ability to manage competing priorities.
- Confident following up with senior leaders and team members and holding stakeholders accountable for deadlines and commitments.
- Excellent written and verbal English communication skills.
- Experience with Total Synergy or similar project management, professional services, CRM, or business management systems is highly regarded.
- Proficiency in Google Workspace, including Gmail, Google Calendar, Docs, and Sheets.
- Experience coordinating projects, tasks, team deliverables, and administrative processes.
- Strong attention to detail and the ability to work independently with minimal supervision.
- Proactive approach with strong initiative, problem-solving skills, and a high level of ownership.
- Comfortable working remotely and collaborating with international or offshore teams.
- Professional, dependable, and able to handle sensitive and confidential information with discretion.

Desirable Skills
- Experience preparing proposals, reports, presentations, or client documents using established templates.
- Experience managing LinkedIn profiles or providing light social media administration.
- Previous experience within consulting, professional services, engineering, architecture, construction, or other project-based businesses.
- Experience documenting SOPs and improving administrative or operational processes.
- Familiarity with project management, time tracking, resource planning, or professional services management systems.
- Experience working with Total Synergy (Synergy) or a comparable platform.

At Boundless Collective, we take pride in fostering a culture of confidence, reliability, and a relentless commitment to excellence. If you are ready to support a dynamic executive team and grow in a supportive environment, we’d love to hear from you.

Ready to make an impact and elevate your career? Apply via link below and let's create something extraordinary together!

APPLY HERE: ----------