Executive Assistant

Please login or register as jobseeker to apply for this job.

: TYPE OF WORK

Full Time

: SALARY

1,000-1,300

: HOURS PER WEEK

40

: DATE UPDATED

Aug 26, 2026

JOB OVERVIEW

We are an established custom window-treatment company in New York City seeking a highly organized, detail-oriented Sales Operations & Executive Assistant. This is a full-time, long-term position working directly with one of our salespeople and coordinating with our office team.

This is not a basic task-based virtual assistant position. You will become the salesperson’s right-hand person and take ownership of the administrative work behind his projects so that he can focus on sales, client relationships, and consultations.

Schedule

• Monday through Friday
• Must be available during New York business hours, approximately 9:00 a.m.–5:00 p.m. Eastern Time
• This schedule is overnight in the Philippines and is not flexible
• You must be online, responsive, and actively working throughout the shift

Primary Responsibilities

• Monitor, organize, and help manage the salesperson’s email
• Draft professional emails to clients, vendors, and team members
• Prepare customer quotations from measurements, product selections, pricing information, and salesperson instructions
• Enter and prepare orders for manufacturers and fabricators
• Compare vendor order confirmations against the original order and identify discrepancies
• Follow up with vendors and fabricators regarding acknowledgments, production status, missing information, backorders, and estimated completion dates
• Track every active project and make sure deadlines and follow-ups are not missed
• Update customer records, notes, opportunities, and project stages in our CRM
• Prepare organized lists of questions and decisions requiring the salesperson’s attention
• Coordinate information between the salesperson and our office instead of sending scattered requests to multiple team members
• Eventually communicate directly with clients and vendors after completing training
• Help document and improve repeatable procedures as you learn the position

Requirements

• Excellent written and spoken English
• Strong attention to detail and accuracy
- Able to use AI Chat GPT/ Claude to figure things out on your own.
• Experience supporting a salesperson, executive
• Comfortable working with measurements, pricing, spreadsheets, PDFs, product options, and detailed custom orders
• Able to learn technical products and different manufacturers’ ordering systems
• Strong email-writing and organizational skills
• Able to manage multiple active projects without losing track of details
• Comfortable making and receiving business calls when necessary
• Fast, reliable, and responsive during working hours
• Able to identify missing or conflicting information instead of making assumptions
• Reliable high-speed internet, backup internet access, and a quiet professional workspace
• Interested in stable, long-term employment

Experience with Google Workspace, Microsoft Office, CRM systems, order processing, quoting, is preferred. Experience with GoHighLevel is helpful but not required. Window-treatment experience is not required; we will train the right person.

What Success Looks Like

• Quotes and orders are prepared accurately and promptly
• Every project has a clear current status and next action
• Vendor confirmations are checked for errors
• Client and vendor emails receive timely responses
• Missing information is identified before it causes a problem
• The salesperson and office receive organized updates instead of repeated or scattered requests
• You gradually learn the business and become capable of handling routine work independently

Compensation

• $1,000–$1,300 USD per month, depending on relevant experience
• Paid training and probationary period
• Performance review after 30 days
• Opportunity for increased compensation and long-term growth based on accuracy, reliability, and responsibility

How to Apply

Begin your application with the word “HORIZON” so we know you read the complete posting.- We will not respond if you do not follow this instruction.

Send a Voice Note, or video answering these 2 questions.

This position requires exceptional attention to detail, organization, and proactive follow-through. Why do you believe you will succeed in this type of role, and what specific habits or systems do you use to ensure nothing gets missed?

How comfortable are you using AI tools such as ChatGPT to solve unfamiliar problems, research solutions, draft communications, organize information, and improve your work? Please provide a specific example of how you have used AI to figure something out independently.

SKILL REQUIREMENT

Email Management Order Management Executive Assistance

SHARE THIS POST

Job Post	Reporter	Rank	Reason	Date

BENCHMARKS

Loading Time: Base Classes	0.0011
Controller Execution Time ( Jobseekers / Job )	0.0221
Total Execution Time	0.0261

GET DATA

No GET data exists

MEMORY USAGE

1,510,200 bytes

POST DATA

No POST data exists

URI STRING

jobseekers/job/Executive-Assistant-1717471

CLASS/METHOD

jobseekers/job

DATABASE: onlinejobs (Jobseekers:$db) QUERIES: 13 (0.0131 seconds) (Hide)

0.0004	`SELECT * FROM exrates WHERE rate_name = 'USD-PHP'`
0.0004	SELECT * FROM `employer_jobs` WHERE `job_id` = 1717471 LIMIT 1
0.0007	SELECT * FROM `employers` WHERE `employer_id` = 969157 LIMIT 1
0.0028	SELECT COUNT(*) AS `numrows` FROM `t_thread` `t` LEFT JOIN `t_thread_misc` `misc` ON `t`.`id` = `misc`.`thread_id` WHERE `t`.`job_id` = 1717471 AND `misc`.`id` IS NULL
0.0006	SELECT e.business_name, e.logo, e.website, e.rebill_date, e.date_added member_date, hits, DATEDIFF('2026-09-26',ej.date_added) duration_days, DATEDIFF('2026-09-26',e.rebill_date) duration_rebill, ej.*, e.deactivate FROM employers e, employer_jobs ej WHERE e.employer_id = ej.employer_id AND ((e.user_level >= '500' AND ej.date_added <= e.rebill_date) OR e.employer_id = '' OR (ej.date_approved <> '2000-01-01' and DATEDIFF('2026-09-26',ej.date_added) <= 14 )) AND e.deactivate != 1 AND ej.deleted = 0 AND job_id = '1717471'
0.0010	SELECT * FROM `employer_jobs_skills` `ejs` LEFT JOIN `skills_categories` `sc` ON `ejs`.`skill_id` = `sc`.`id` WHERE `job_id` = 1717471
0.0017	UPDATE employer_jobs SET hit_counts = '*Aug-26-2026=987Aug-27-2026=434Aug-28-2026=128Aug-29-2026=106Aug-30-2026=47Aug-31-2026=50Sep-01-2026=54Sep-02-2026=24Sep-03-2026=30Sep-04-2026=28Sep-05-2026=29Sep-06-2026=14Sep-07-2026=7Sep-08-2026=17Sep-09-2026=12Sep-10-2026=12Sep-11-2026=7Sep-12-2026=6Sep-13-2026=122Sep-14-2026=115Sep-15-2026=36Sep-16-2026=30Sep-17-2026=51Sep-18-2026=14Sep-19-2026=3Sep-22-2026=3**Sep-26-2026=1' WHERE job_id= '1717471'
0.0009	`UPDATE employer_jobs SET monthly_hits = '*Aug-2026=1751*Sep-2026=615' WHERE job_id= '1717471'`
0.0020	`SELECT date_sent FROM jobseeker_sent_emails WHERE jobseeker_id = '' AND job_id = '1717471' AND status LIKE 'sent%' ORDER BY id DESC`
0.0003	SELECT * FROM `employer_jobs_skills` `ejs` LEFT JOIN `skills_categories` `sc` ON `ejs`.`skill_id` = `sc`.`id` WHERE `job_id` = 1717471
0.0010	SELECT COUNT(*) AS `numrows` FROM `employer_jobs` WHERE `employer_id` = '969157' AND `date_added` >= '2022-06-08'
0.0008	`select * from teasers`
0.0006	`SELECT * FROM skill_categories WHERE skill_cat_id=''`

HTTP HEADERS (Show)

SESSION DATA (Show)

__ci_last_regenerate	1790384906
last_page	https://v1.stage.onlinejobs.ph/jobseekers/job/Executive-Assistant-1717471
csrf-token	cafc00de44c92ad6cfb50a5133cdbe9c

CONFIG VARIABLES (Show)

base_url	https://v1.stage.onlinejobs.ph
log_threshold	2
enable_profiler
index_page
uri_protocol	PATH_INFO
url_suffix
language	english
charset	UTF-8
enable_hooks	1
subclass_prefix	MY_
composer_autoload	vendor/autoload.php
permitted_uri_chars	a-z 0-9~%.:_\=\-\+\@?\&
enable_query_strings
controller_trigger	c
function_trigger	m
directory_trigger	d
allow_get_array	1
log_path
log_file_extension
log_file_permissions	420
log_date_format	Y-m-d H:i:s
error_views_path
cache_path
cache_query_string
encryption_key	OdBUArjiWg9I7u7bvAwQ7Fu35VB1kzga
sess_driver	files
sess_cookie_name	ci_session
sess_expiration	2678400
sess_save_path
sess_match_ip
sess_time_to_update	300
sess_regenerate_destroy
cookie_prefix
cookie_domain
cookie_path	/
cookie_secure
cookie_httponly
standardize_newlines
global_xss_filtering	1
csrf_protection
csrf_token_name	csrf_test_name
csrf_cookie_name	csrf_cookie_name
csrf_expire	7200
csrf_regenerate	1
csrf_exclude_uris	Array ( )
compress_output
time_reference	local
rewrite_short_tags
proxy_ips
ojadmin	JpjZkQN5A8l@^L
salt	+UFjSAT49tPZLtmU2CIG2FYN7pRhgsWyLHgSyQa6k3I=
queue_enabled
twilio	Array ( [sid] => AC00c0594045c6eef9407e8fff01f3d467 [token] => f0bfc0b73444a077894a43f5f75e6d41 [length] => 6 [from] => +639221200200 [code_expiry_seconds] => 14400 )
maintenance	Array ( [admin] => Array ( [verification] => ) [announcement_bar] => Array ( [show_slow_issue_message] => ) )
trustpilot	Array ( [to_email] => onlinejobs.ph+3d844ebf71@invite.trustpilot.com )
services	Array ( [google_tag_manager] => Array ( [id] => GTM-T5CQMS6P ) [chatgpt] => Array ( [secret] => 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 ) [claude] => Array ( [secret] => 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 ) )
v2_url	https://v2.onlinejobs.ph
replacemyself_secret_key	Kk1WpgTMkc4wBQOqC5rqCssdLhACKrsJeTtO1ywUkT4=
app	Array ( [app] => Array ( [command] => Array ( [map] => Array ( [OnlineJobs\Mailer\Command\SendEmailCommand] => OnlineJobs\Mailer\Handler\SendEmailHandler [OnlineJobs\Mail\Command\SendEmailCommand] => OnlineJobs\Mail\Handler\SendEmailHandler [OnlineJobs\Mail\Command\QueueEmailPendingCommand] => OnlineJobs\Mail\Handler\QueueEmailPendingHandler [OnlineJobs\Mail\Command\QueueJobEmailPendingCommand] => OnlineJobs\Mail\Handler\QueueJobEmailPendingHandler [OnlineJobs\Mail\Command\QueueUnapprovedEmailCommand] => OnlineJobs\Mail\Handler\QueueUnapprovedEmailHandler [OnlineJobs\Mail\Command\ProcessEmailQueueCommand] => OnlineJobs\Mail\Handler\ProcessEmailQueueHandler [OnlineJobs\Mail\Command\PutJobseekerEmailOnHoldCommand] => OnlineJobs\Mail\Handler\PutJobseekerEmailOnHoldHandler [OnlineJobs\Purchase\Command\RealEstateVaCourseCommand] => OnlineJobs\Purchase\Handler\RealEstateVaCourseHandler [OnlineJobs\Test\Command\HelloCommand] => OnlineJobs\Test\Handler\HelloHandler ) [middleware] => Array ( ) ) [providers] => Array ( [0] => OnlineJobs\Bus\BusServiceProvider [1] => OnlineJobs\Database\DbServiceProvider [2] => OnlineJobs\Mailer\MailerServiceProvider [3] => OnlineJobs\Support\SupportServiceProvider [4] => OnlineJobs\Employer\ServiceProvider [5] => OnlineJobs\Jobseeker\ServiceProvider [6] => OnlineJobs\Mail\ServiceProvider [7] => OnlineJobs\Postal\ServiceProvider [8] => OnlineJobs\Queue\ServiceProvider [9] => OnlineJobs\Courier\ServiceProvider [10] => OnlineJobs\Job\ServiceProvider [11] => OnlineJobs\Purchase\ServiceProvider ) ) )
meta	Array ( [facebook] => Array ( [input] => 1 [connect] => 2 [timezone] => 3 [url] => 30 [id] => 31 [photo] => 32 [name] => 33 [email] => 34 [review] => 35 ) [trust] => Array ( [government_id] => 4 [utility_bill] => 5 [selfie_photo] => 6 [profile_picture] => 7 [phone_number] => 8 [facebook] => 9 ) [verify] => Array ( [profile_picture] => 10 [government_id] => 11 [selfie_photo] => 12 [utility_bill] => 13 [address] => 14 [name] => 15 [reviewed] => 16 [government_group] => 28 [address_group] => 29 [mobile] => 38 ) [address] => Array ( [complete] => 17 [room_unit_no] => 20 [house_no] => 21 [street] => 22 [subdivision] => 23 [barangay] => 24 [city] => 25 [province] => 26 [postcode] => 27 ) [reviewed] => Array ( [similar_names] => 1 ) [name] => 18 [phone] => 19 [sms_verification_code] => 36 [resend_verification_code] => 37 [address_read] => 39 [first_name] => 100 [middle_name] => 101 [last_name] => 102 [edit] => Array ( [government_id_group] => 40 [address_group] => 41 [mobile_group] => 42 ) [salary_re_entry] => 103 [id_proof_recalibrate] => 104 [email] => 44 [mobile_verification_type] => 45 )
honeypot	Array ( [name_field] => my_name [enabled] => 1 )

HTTP_ACCEPT	/
HTTP_USER_AGENT	Mozilla/5.0 AppleWebKit/537.36 (KHTML, like Gecko; compatible; ClaudeBot/1.0; +claudebot@anthropic.com)
HTTP_CONNECTION	Upgrade
SERVER_PORT	80
SERVER_NAME	v1.stage.onlinejobs.ph
REMOTE_ADDR	127.0.0.1
SERVER_SOFTWARE	Apache/2.4.58 (Ubuntu)
HTTP_ACCEPT_LANGUAGE
SCRIPT_NAME	/index.php
REQUEST_METHOD	GET
HTTP_HOST
REMOTE_HOST
CONTENT_TYPE
SERVER_PROTOCOL	HTTP/1.1
QUERY_STRING
HTTP_ACCEPT_ENCODING	gzip, br, zstd, deflate
HTTP_X_FORWARDED_FOR	216.73.216.74
HTTP_DNT

Executive Assistant

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

Why is this blurred?