Clean Air Atlanta

Experienced Executive / Personal Assistant

Please login or register as jobseeker to apply for this job.

: TYPE OF WORK

Full Time

: SALARY

$600 - $1000

: HOURS PER WEEK

40

: DATE UPDATED

Aug 26, 2026

JOB OVERVIEW

I’m looking for an experienced Executive/Personal Assistant to work directly with me as a business owner. This is not a general VA or data-entry role. Your purpose is to buy back my time by managing day-to-day communication, organization, and follow-ups—and involving me only when necessary.

### Responsibilities

* Manage my inbox so I spend no more than 30 minutes daily on email
* Handle routine emails, draft replies, and flag only what needs my response
* Manage my calendar, meetings, appointments, and reminders
* Monitor important WhatsApp groups and conversations
* Clearly escalate issues that require my attention, with the necessary context
* Follow up with team members and track outstanding tasks
* Communicate with me throughout the day
* Learn how I make decisions and gradually handle more independently
* Improve systems and workflows that save me time

The role may eventually include travel planning, reservations, appointments, research, purchases, and other personal-assistant tasks.

### Requirements

You must have previous experience working directly with a business owner, CEO, entrepreneur, or executive. I want someone proactive who can recommend better systems—not someone who waits for every instruction.

Relevant experience should include:

* Inbox and calendar management
* Scheduling, follow-ups, and escalations
* Task or project management
* Handling confidential information
* Google Workspace, CRMs, WhatsApp, Slack, Loom, AI tools, or similar platforms

You don’t need experience with every platform, but you must learn software quickly and be comfortable using multiple business systems.

### Most Important Principle

Your job is not to bring me more things to manage—it is to remove things from my plate.

Handle what you can independently. If I need to make a decision, present it clearly and efficiently. Ask questions at first, then learn my preferences and become increasingly independent.

### Required Loom Video

I will only review applications that include a Loom video of no more than five minutes. Applications containing only a résumé or generic response will not be considered.

In your video:

1. Briefly introduce yourself.
2. Describe a role where you worked directly with an owner or executive.
3. Show and explain your actual workflow, including:

* How you managed their inbox and calendar
* What you handled yourself versus escalated
* How tasks and urgent issues were communicated and tracked
* How you kept the executive from checking every message or group
* What your normal workday looked like
* Which software, CRMs, communication, project-management, and AI tools you used

If possible, share your screen and show real workflow examples while protecting confidential information. I care more about how you actually worked than a generic list of skills.

### Include With Your Application

* Résumé
* Loom video link
* Expected weekly or monthly compensation
* Availability and working hours/time zone
* Earliest possible start date

Again, applications without a Loom video will not be reviewed.

I’m looking for someone who can become a highly trusted partner and dramatically reduce the time I spend on administrative and operational details.

SKILL REQUIREMENT

Organization Time Managment Executive Assistance

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Clean Air Atlanta

Experienced Executive / Personal Assistant

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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