Part-Time Executive & Personal Assistant – Miami

We are seeking a highly trustworthy, proactive, and dependable Part-Time Executive & Personal Assistant to provide in-person support to an individual in the Miami area. This is a dynamic, hands-on role focused primarily on coordination, organization, planning, follow-through, and day-to-day executive and personal support, with occasional lifestyle and content-related responsibilities.

The ideal candidate is highly organized, resourceful, discreet, and comfortable taking ownership of tasks from start to finish. This person should be able to anticipate needs, coordinate multiple moving pieces, communicate effectively with third parties, research solutions, and ensure plans are executed smoothly without requiring constant direction.

Responsibilities may include coordinating appointments, reservations, travel, services, personal projects, and activities; researching and presenting options; communicating with vendors and service providers; managing schedules and priorities; and following up to ensure important tasks are completed. From time to time, the role may also involve local errands, accompanying the individual to activities, or assisting with lifestyle content.

This is not a remote position. Candidates must be based in or near Miami and available to work in person approximately 2–3 days per week.

Responsibilities

- Provide high-level executive and personal assistance to help manage day-to-day priorities and commitments
- Coordinate appointments, meetings, reservations, activities, services, and other personal arrangements
- Manage scheduling details, confirmations, changes, reminders, and follow-ups
- Research options for services, activities, purchases, travel, appointments, and personal projects, and present organized recommendations
- Communicate and coordinate with vendors, service providers, businesses, and other third parties
- Take ownership of tasks and projects from initial request through completion, ensuring details are handled and deadlines are met
- Help plan and coordinate travel, outings, events, appointments, and other personal commitments
- Maintain organized lists, schedules, priorities, and relevant information to ensure nothing falls through the cracks
- Anticipate upcoming needs, identify potential issues, and proactively help resolve them
- Follow up on outstanding requests, appointments, deliveries, bookings, and other commitments
- Assist with administrative tasks, correspondence, research, and organization as needed
- Accompany the individual to appointments, activities, meetings, or locations when in-person assistance is helpful
- Handle occasional local errands, pickups, returns, or other practical tasks when needed
- Occasionally assist with filming lifestyle or social media content using a smartphone or provided equipment
- Handle personal information, schedules, and private matters with a high degree of discretion and confidentiality
- Remain flexible and comfortable managing both planned priorities and unexpected requests

Qualifications

- Must be based in or near Miami and able to work in person
- Available approximately 2–3 days per week, with flexibility depending on the schedule
- Previous experience as an Executive Assistant, Personal Assistant, Lifestyle Assistant, Administrative Assistant, or similar support role is strongly preferred
- Excellent organizational, planning, and time-management skills
- Strong ability to coordinate multiple priorities and keep track of details
- Proactive and comfortable taking initiative without requiring constant supervision
- Resourceful problem-solver who can research options and determine practical next steps
- Strong follow-through and ability to take ownership of tasks from start to finish
- Excellent written and verbal communication skills
- Professional and comfortable communicating with vendors, businesses, service providers, and other third parties
- Highly trustworthy, discreet, dependable, and respectful of privacy
- Comfortable using calendars, email, messaging, and common organizational tools
- Reliable transportation and ability to travel locally around Miami when needed
- Comfortable occasionally assisting with practical personal tasks or lifestyle content
- Interest or experience in social media, photography, or videography is a plus, but not the primary focus of the role
- Adaptable, professional, and comfortable working in a dynamic environment

Schedule
- Part-Time: Approximately 2–3 days per week
- Exact days and hours may vary depending on the schedule, so some flexibility is important. This position requires regular in-person availability in the Miami area and cannot be performed remotely.

Compensation
- Competitive hourly or day rate based on experience and availability.

About the Role
This opportunity is best suited for someone who enjoys coordinating, organizing, problem-solving, and making sure things get done. The right candidate will be someone who can receive a request, determine what needs to happen, coordinate the necessary people or resources, follow through, and ensure the task is successfully completed.

Rather than waiting for detailed instructions at every step, we are looking for someone who can think ahead, anticipate needs, manage details independently, and help make a busy day-to-day schedule easier and more organized.

Application Instructions
There will be a thorough qualification process for this position. If you believe you have what it takes, please apply using the phrase “I’m an Executive & Personal Assistant Superstar” and answer the following questions:

1.) Are you currently based in Miami or the surrounding area, and do you have reliable transportation for local travel when needed?
2.) What is your date of birth?
3.) What is your general availability? Are you available approximately 2–3 days per week, with some flexibility in days and hours depending on the schedule?
4.) Please briefly describe your experience as an Executive Assistant, Personal Assistant, or in a similar coordination-focused role.
5.) Tell us about your experience coordinating schedules, appointments, reservations, travel, vendors, services, or other projects. What types of responsibilities have you managed independently?
6.) Give us an example of a time you took ownership of a task or project and coordinated it from start to finish without needing detailed instructions.
7.) This role involves managing changing priorities and coordinating multiple moving pieces. How do you stay organized and make sure important details and follow-ups don’t get missed?
8.) Are you comfortable occasionally capturing photos or videos on a smartphone for Instagram, TikTok, or other social platforms? If you have relevant examples, please share them.
9.) This is a high-trust position involving private information, schedules, and personal matters. How do you approach confidentiality and discretion?
10.) What monthly compensation are you seeking based on approximately 20 hours per week, and when would you be available to start?
11.) Please attach your résumé/CV and, if applicable, links to any relevant content or portfolio.