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TYPE OF WORK
Full Time
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SALARY
$5 per hour
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HOURS PER WEEK
50
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DATE UPDATED
Aug 24, 2026
Executive Assistant to the Director
About the Role
We are looking for an experienced, highly organised and proactive Executive Assistant to work directly with our Director.
The Director manages several businesses and operations across multiple countries. This is a senior support role for someone who can bring structure to a busy working environment, manage competing priorities and ensure that tasks are followed through to completion.
You will also help oversee and coordinate our established back-office team of six people based in the Philippines.
This is not a basic administrative position. We need someone who can think ahead, solve problems, manage people and become a trusted extension of the Director.
Key Responsibilities
- Work closely with the Director on a daily basis
- Manage the Director’s calendar, meetings and appointments
- Coordinate priorities across several businesses and countries
- Monitor emails, messages, deadlines and outstanding actions
- Prepare agendas, meeting notes and follow-up lists
- Ensure the Director is properly briefed before meetings
- Coordinate and supervise the existing Philippine back-office team
- Assign tasks and monitor team performance
- Follow up with team members to ensure work is completed correctly and on time
- Conduct regular team check-ins
- Identify delays, operational issues and incomplete work
- Communicate with employees, contractors, clients and external organisations
- Prepare emails, documents, reports and presentations
- Maintain organised digital files and business records
- Assist with recruitment, onboarding and staff coordination
- Document and improve internal processes
- Manage confidential business and personal information
- Provide general operational and executive support as required
Working Hours
This is a full-time remote position.
Standard hours are:
- 7:00 am to 3:00 pm Philippine Time
- Corresponding with approximately 9:00 am to 5:00 pm Australian Eastern Standard Time
Some adjustment may be required when daylight-saving time applies in Australia.
The successful candidate must be contactable through WhatsApp for genuinely urgent matters outside standard hours when reasonably required. This is not intended to mean routine 24-hour availability.
About You
You will be a strong fit if you have:
- Previous experience as an Executive Assistant, Operations Coordinator, Chief of Staff or Senior Virtual Assistant
- Experience managing or supervising a remote team
- Excellent spoken and written English
- Strong organisation and time-management skills
- The ability to manage multiple businesses, projects and priorities
- Confidence communicating directly with a busy Director
- Strong follow-up skills and attention to detail
- The ability to work independently without constant supervision
- Good judgement and the ability to handle confidential information
- A proactive mindset—you identify what needs to be done before being asked
- Confidence holding team members accountable
- The ability to remain calm and organised under pressure
- Experience using Google Workspace, Microsoft Office, WhatsApp, video-conferencing platforms and project-management software
- A reliable computer, internet connection and professional home-working environment
Experience working with Australian businesses or international operations would be highly regarded.
What Success Looks Like
The successful candidate will:
- Keep the Director organised and focused on high-priority decisions
- Ensure meetings, deadlines and commitments are not missed
- Maintain clear visibility over every important task
- Improve communication between the Director and the back-office team
- Ensure delegated work is completed properly and on time
- Identify problems early and propose practical solutions
- Create reliable systems and processes across the businesses
- Become a trusted and dependable member of the leadership team
What We Offer
- A full-time, long-term remote position
- Direct exposure to a Director managing several growing businesses
- Responsibility for an established back-office team
- Opportunities for increased responsibility and career growth
- A varied role involving executive support, team management and business operations
- The opportunity to make a meaningful contribution across multiple businesses
How to Apply
Please include:
1. Your current résumé
2. A short cover letter explaining why you are suitable for this role
3. Details of any executive-support or remote-team-management experience
4. A brief example of how you helped a busy executive become more organised
5. A short voice or video introduction
6. Your expected monthly salary in PHP
7. Your internet speed and details of your backup internet and power arrangements
8. Your earliest available start date
Please begin your application with the words **“Executive Assistant – Director”** so we know you have read the complete advertisement.
