Executive Assistant to Business Broker & CEO

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: TYPE OF WORK

Part Time

: SALARY

$10 - $14+ per hour

: HOURS PER WEEK

20

: DATE UPDATED

Aug 22, 2026

JOB OVERVIEW

Executive Assistant to Business Broker & CEO

This position is best suited to someone who has previously supported a CEO, Managing Director, business owner or other senior executive. If your experience is primarily data entry, social media management or general virtual assistance, this role is unlikely to be a good fit.

About Us

We are a New Zealand business brokerage that works with business owners, investors, private equity firms and high-net-worth buyers on the sale and acquisition of businesses ranging from approximately NZ$1 million to NZ$25 million.

We are looking for an exceptional Executive Assistant who wants a long-term career, not just another virtual assistant position.

This is a high-trust role working directly with the business owner. As the business grows, so will your responsibilities and opportunities.

⸻

About the Role

This is far more than a typical Executive Assistant role.

You will become the central point of organisation within the business, helping ensure clients receive exceptional service while allowing the Director to focus on meeting clients, negotiating transactions and growing the business.

One day you may be organising meetings and managing emails. The next you may be preparing marketing material, assisting with a business appraisal, coordinating information for a client, or managing several projects at once.

We are looking for someone who enjoys taking ownership and solving problems rather than waiting to be told every step.

⸻

Key Responsibilities

Executive Support

* Manage and prioritise email inboxes
* Draft professional emails and client correspondence
* Manage calendar and appointments
* Coordinate meetings and Zoom calls
* Follow up outstanding tasks and commitments
* Keep projects moving without constant supervision

Client Administration

* Liaise professionally with business owners, buyers and professional advisers
* Request and organise financial information and documents
* Prepare client files
* Maintain CRM records
* Coordinate confidentiality agreements and client documentation
* Ensure clients receive prompt communication

Business Brokerage Support

* Assist with business appraisals
* Help prepare Information Memorandums (IMs)
* Format documents and presentations
* Update financial tables and reports
* Conduct industry and market research
* Proofread and improve document quality

Marketing & Social Media

* Create graphics using Canva
* Prepare LinkedIn and social media posts
* Schedule approved content
* Assist with email marketing campaigns
* Update website content
* Help prepare advertisements

Operations

* Improve systems and processes
* Maintain databases
* Organise digital files
* Assist with special projects
* Research new software and tools
* Recommend ways to improve efficiency

⸻

Skills & Experience

We are looking for someone with:

* Excellent written and spoken English
* Outstanding organisational skills
* Strong attention to detail
* Excellent judgement
* High level of professionalism
* Ability to work independently
* Strong initiative
* Excellent communication skills
* High level of confidentiality

*** Must Have a minimum of 5 year Executive Assistance experience (Not just VA experience)***

⸻

Essential Experience

Experience with most of the following:

* Microsoft Word
* Microsoft Excel
* Microsoft Outlook
* PowerPoint
* Canva
* Google Workspace
* Calendar management
* Email management
* CRM systems
* Social media platforms

Experience using AI tools such as ChatGPT or Claude will be viewed favourably.

⸻

The Type of Person We’re Looking For

You:

* Take ownership of your work.
* Anticipate problems before they occur.
* Enjoy finding solutions.
* Are comfortable working directly with senior business people.
* Can manage multiple priorities.
* Are calm under pressure.
* Communicate clearly and professionally.
* Learn quickly.
* Are highly reliable.
* Want a long-term position.

⸻

This Role Is NOT For You If

* You need constant supervision.
* You struggle to manage multiple tasks.
* You dislike learning new software.
* You miss deadlines.
* You are uncomfortable communicating with clients.
* You prefer repetitive work with detailed instructions for every task.

⸻

Working Hours

* Part time, working up to Full-time
* Approximately aligned with New Zealand business hours
* Long-term position

⸻

Why Join Us?

This is an opportunity to become a key member of a growing New Zealand business rather than simply completing repetitive administrative tasks.

As the business grows, your responsibilities, skills and remuneration are expected to grow with it.

If you enjoy variety, responsibility and working closely with a business owner, we’d like to hear from you.

⸻

How to Apply

Please submit:

1. Your CV.
2. A short cover letter explaining why you believe you are the right person for this role.
3. A 2–3 minute video introducing yourself and explaining why you are interested in this position.
4. Your expected monthly salary (PHP).
5. Your available start date.

Tell me about the most senior executive you have directly supported. What decisions were you trusted to make without asking permission?

To show that you pay attention to detail, include the words “Blue Kiwi” as the first line of your cover letter. Please do not send a templated email and or video. Applications that do not follow this instruction will not be considered.

SKILL REQUIREMENT

Project Management English Speaking Executive Assistance

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Executive Assistant to Business Broker & CEO

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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