Senior Executive Assistant to Founder - 3 Brands | Top Pay for an Exceptional EA

Please login or register as jobseeker to apply for this job.

: TYPE OF WORK

Full Time

: SALARY

$1,200 - $1,600/month

: HOURS PER WEEK

40

: DATE UPDATED

Aug 21, 2026

JOB OVERVIEW

WORKING HOURS: 8:00 AM - 5:00 PM US Eastern Time (8:00 PM - 5:00 AM Manila), Monday to Friday.

===============================
READ THIS FIRST
===============================
I am paying at the very top of the market for this role - well above what most Executive Assistant positions on this site offer. I am doing that deliberately.

I do not want five applicants I have to train. I want the one person who has already done this at a high level, who does not need me to explain what an executive assistant does, and who will still be with me in three years.

If you are early in your career, this is not your role yet, and I say that with respect. If you have spent five or more years running the life of a founder or executive and you know you are excellent at it - keep reading.

===============================
WHO I AM
===============================
I am Jonathan Golden - founder of Land of a Thousand Hills Coffee Co., a US specialty coffee roaster and franchisor, and a coach to social entrepreneurs and leaders. Alongside the coffee company I run three connected ventures, and those three are what this role supports:

1. GOLDEN EXPEDITION - my coaching and speaking brand. Coaching clients, discovery calls, speaking inquiries, a growing audience.

2. COFFEE ENTREPRENEUR ADVENTURE (CEA) - an online course and membership for people who want to open a coffee business. Course platform, member emails, launches, Stripe.

3. NEUROCHANGE SOLUTIONS (NCS) - I am a certified NCS consultant, working with Dr. Joe Dispenza's corporate methodology. Global calls, the NCSU learning platform, the Mighty Networks community, workshop planning, and reporting.

Three brands, one founder, and far more moving pieces than any person can hold in their head. That is the job.

===============================
WHAT I ACTUALLY NEED
===============================
I need someone who runs my day so I can do the work only I can do - coaching, speaking, selling, and leading.

Not someone who waits for a task list. Someone who reads the situation, sees what is about to fall, and catches it before it does. The difference between a good EA and an exceptional one is anticipation, and anticipation is what I am paying for.

At this level I expect you to tell me when I am wrong, push back when I am overcommitting, and bring me solutions instead of questions. If you have been a right hand to a founder before, you already know exactly what I mean.

===============================
WHAT YOU WILL DO
===============================

CALENDAR AND INBOX
- Own my calendar across all three brands. Coaching calls, discovery calls, team meetings, NCS global calls, speaking commitments. Protect my focus blocks like they are yours
- Triage my inbox daily. Answer what you can in my voice, flag what needs me, and make sure nothing important sits unanswered
- Prep me before every meeting - who I am talking to, what we last discussed, what I need to d ----------
- Take notes in meetings and webinars, turn them into clear action items, and make sure those items actually get done

FOLLOW-UP AND PROJECT COORDINATION
- Chase my team and my outside partners so I do not have to. Accountant, project manager, attorney, tax firm, franchise team - if I am waiting on something, you are the one following up
- Keep my Notion system current. Daily priorities, action items, project pages, and an end-of-day report so I always know where things stand
- Track every open loop across the three brands and tell me each morning what is at risk

COURSE AND MEMBERSHIP OPERATIONS (CEA)
- Manage the course platform: content uploads, drip schedules, member access, new module releases
- Send member and prospect emails, and coordinate launch sequences
- Track enrollments and Stripe payouts, and reconcile them with our bookkeeper
- Handle member questions and support requests

COACHING AND CONSULTING OPERATIONS (Golden Expedition + NCS)
- Manage coaching client scheduling, intake, agreements, and invoicing coordination
- Handle NCS platform administration - NCSU, Mighty Networks, monthly projections, workshop and program logistics, ordering materials
- Learn the NCS content and posting guidelines properly so you can work inside them without me interpreting the rules for you
- Prepare materials and decks for coaching sessions and workshops

PERSONAL ASSISTANT WORK
- Travel research and booking - flights, hotels, ground transport, itineraries
- Personal appointments, reminders, subscriptions, renewals
- Research and errands that can be done remotely
- Occasional light personal admin. This is a founder role, and the line between business and personal is not always clean

LIGHT CONTENT SUPPORT (not the main job)
- Schedule and post content I or a content specialist create
- Basic Canva edits and simple graphics
- Keep the content calendar organized

To be clear: I am hiring a separate content and social media specialist for the creative work. You do not need to be a designer or video editor. You need to keep the machine running.

===============================
TOOLS
===============================

REQUIRED:
- Google Workspace - Gmail, Calendar, Drive, Docs, Sheets (advanced)
- Notion - real working knowledge, not "I have seen it." You will live in my Notion system daily
- Zoom, Slack or similar
- AI tools (ChatGPT, Claude) - I use them heavily every day and expect you to as well

STRONGLY PREFERRED:
- Online course platforms (Kajabi, Thinkific, Teachable, or similar)
- Stripe
- Mighty Networks
- Canva
- Email marketing platforms
- Calendly or similar scheduling tools

===============================
REQUIREMENTS
===============================
- 5+ YEARS as an Executive Assistant, Chief of Staff, or right hand to a founder or senior executive. Please name the type of business and how long you were there
- Direct experience supporting a US-BASED executive
- Exceptional written and spoken English. You will write emails in my voice to coaching clients, partners, and prospects, and you will speak with them. Your writing has to sound like a capable American professional wrote it
- Strong independent judgment. You will make real calls without me every single day
- Genuinely comfortable with technology. New platforms should not intimidate you
- Reliable high-speed internet plus a working backup connection
- Backup power - UPS, generator, or a co-working space you can actually get to
- A quiet, professional place to take video calls
- Available 8:00 AM - 5:00 PM US Eastern, Monday to Friday

===============================
WHAT THIS ROLE REQUIRES FROM YOU - PLEASE READ THIS PART
===============================
I am going to be direct, because I have been burned and I would rather be honest now than disappointed in month three.

1. AVAILABILITY IS THE JOB. If I cannot reach you during my working hours, I do not have an assistant. Power outages and illness happen to everyone - what matters is that you have a backup plan and you tell me immediately, not that you go quiet for a day.

2. ESCALATE EARLY. I do not get upset about problems. I get upset about finding out late. If something is going to slip, tell me before it slips.

3. CLOSE THE LOOP. "I followed up" is not a status. "Done - here it is," or "still waiting, I have chased twice, here is my next step," is a status. I should never have to ask you twice for the same update.

4. IF YOU DO NOT UNDERSTAND SOMETHING, SAY SO IMMEDIATELY. Not two weeks later. If a process confuses you, tell me the day it confuses you and we will solve it together. Silence that turns into a stalled project is the one thing that will not work here.

5. OWN OUTCOMES, NOT TASKS. I do not want to manage a checklist. I want to hand you an area and trust that it is handled.

6. DAILY END-OF-DAY REPORT. Short and honest: done today, in progress, blocked and needs me.

If that sounds like too much, this is not the right role and there is no hard feeling in that. If that sounds like how you already work and you are tired of being paid like it is not - apply.

===============================
WHAT I OFFER
===============================
- Pay at the top of this market, because I would rather hire once and hire well
- Stable, long-term, full-time work with one person - not an agency roster
- Direct access to me every day. No layers, no middle manager
- Real variety. Coffee, coaching, online education, and neuroscience-based corporate consulting
- Real growth. As the coaching and course businesses grow, this role grows with them
- Salary reviewed at 6 months
- 13th month pay, paid holidays, and a performance bonus after 90 days
- A founder who says thank you and means it

===============================
HOW TO APPLY
===============================
Applications that do not follow these steps will not be read. This is the first test of whether you follow instructions.

SUBJECT LINE: OWN IT - [Your Name] - Senior Executive Assistant

--- PART 1: Answer these five items in order. Keep the whole thing under one page. ---

1. Who was your last executive or founder, what kind of business, how long did you support them, and why did it end?

2. Rate yourself honestly (Beginner / Intermediate / Advanced): Notion, Google Workspace, an online course platform (name it), Canva, Stripe.

3. SHORT SCENARIO - answer in 4 to 6 sentences. It is Monday morning. A course launch email was supposed to go out today and it is not ready. A coaching client is asking to reschedule a call that is 3 hours from now. And I have just messaged asking for an update on a project you have not finished. What do you do first, and what exactly do you say to me?

4. Tell me about a time you did not understand how to do something your boss asked for. What did you do?

5. What time zone do you currently work, and can you commit to 8:00 AM - 5:00 PM US Eastern long term? Describe your internet and your backup power specifically - brand, capacity, how long it lasts.

--- PART 2: Send a short video. This is required. ---

Record 2 to 3 minutes (unlisted YouTube or Loom) and cover these three things:

1. Why you would be a good fit for this role specifically. Not why you are a good assistant in general - why THIS role, with THESE three businesses.

2. Tell me about a time you saved your executive from a problem they did not know was coming. What did you notice, and what did you do about it?

3. What is the one thing a boss can do that makes you do your best work? I am asking because I want to know how to work with you well.

Speak naturally. I am not looking for polish - I am looking for how you think and how you communicate. A plain video from your desk is completely fine.

ALSO INCLUDE: your resume.

Shortlisted applicants will do a SHORT PAID TEST TASK before the final interview. I pay for your time on it.

I read every application that follows the instructions. Thank you for taking the time.

SKILL REQUIREMENT

Project Management Personal Assistant Executive Assistance

SHARE THIS POST

Job Post	Reporter	Rank	Reason	Date

BENCHMARKS

Loading Time: Base Classes	0.0007
Controller Execution Time ( Jobseekers / Job )	0.0110
Total Execution Time	0.0123

GET DATA

No GET data exists

MEMORY USAGE

1,543,648 bytes

POST DATA

No POST data exists

URI STRING

jobseekers/job/Senior-Executive-Assistant-to-Founder-3-Brands-Top-Pay-for-an-Exceptional-EA-1714142

CLASS/METHOD

jobseekers/job

DATABASE: onlinejobs (Jobseekers:$db) QUERIES: 13 (0.0060 seconds) (Hide)

0.0004	`SELECT * FROM exrates WHERE rate_name = 'USD-PHP'`
0.0004	SELECT * FROM `employer_jobs` WHERE `job_id` = 1714142 LIMIT 1
0.0003	SELECT * FROM `employers` WHERE `employer_id` = 826562 LIMIT 1
0.0004	SELECT COUNT(*) AS `numrows` FROM `t_thread` `t` LEFT JOIN `t_thread_misc` `misc` ON `t`.`id` = `misc`.`thread_id` WHERE `t`.`job_id` = 1714142 AND `misc`.`id` IS NULL
0.0005	SELECT e.business_name, e.logo, e.website, e.rebill_date, e.date_added member_date, hits, DATEDIFF('2026-08-24',ej.date_added) duration_days, DATEDIFF('2026-08-24',e.rebill_date) duration_rebill, ej.*, e.deactivate FROM employers e, employer_jobs ej WHERE e.employer_id = ej.employer_id AND ((e.user_level >= '500' AND ej.date_added <= e.rebill_date) OR e.employer_id = '' OR (ej.date_approved <> '2000-01-01' and DATEDIFF('2026-08-24',ej.date_added) <= 14 )) AND e.deactivate != 1 AND ej.deleted = 0 AND job_id = '1714142'
0.0003	SELECT * FROM `employer_jobs_skills` `ejs` LEFT JOIN `skills_categories` `sc` ON `ejs`.`skill_id` = `sc`.`id` WHERE `job_id` = 1714142
0.0007	`UPDATE employer_jobs SET hit_counts = '*Aug-21-2026=941Aug-22-2026=226**Aug-24-2026=1' WHERE job_id= '1714142'`
0.0006	`UPDATE employer_jobs SET monthly_hits = '***Aug-2026=1167' WHERE job_id= '1714142'`
0.0003	`SELECT date_sent FROM jobseeker_sent_emails WHERE jobseeker_id = '' AND job_id = '1714142' AND status LIKE 'sent%' ORDER BY id DESC`
0.0003	SELECT * FROM `employer_jobs_skills` `ejs` LEFT JOIN `skills_categories` `sc` ON `ejs`.`skill_id` = `sc`.`id` WHERE `job_id` = 1714142
0.0013	SELECT COUNT(*) AS `numrows` FROM `employer_jobs` WHERE `employer_id` = '826562' AND `date_added` >= '2022-06-08'
0.0003	`select * from teasers`
0.0002	`SELECT * FROM skill_categories WHERE skill_cat_id=''`

HTTP HEADERS (Show)

SESSION DATA (Show)

__ci_last_regenerate	1787542376
last_page	https://v1.stage.onlinejobs.ph/jobseekers/job/Senior-Executive-Assistant-to-Founder-3-Brands-Top-Pay-for-an-Exceptional-EA-1714142
csrf-token	853155678f85be8cfcd1c872041a1134

CONFIG VARIABLES (Show)

base_url	https://v1.stage.onlinejobs.ph
log_threshold	2
enable_profiler
index_page
uri_protocol	PATH_INFO
url_suffix
language	english
charset	UTF-8
enable_hooks	1
subclass_prefix	MY_
composer_autoload	vendor/autoload.php
permitted_uri_chars	a-z 0-9~%.:_\=\-\+\@?\&
enable_query_strings
controller_trigger	c
function_trigger	m
directory_trigger	d
allow_get_array	1
log_path
log_file_extension
log_file_permissions	420
log_date_format	Y-m-d H:i:s
error_views_path
cache_path
cache_query_string
encryption_key	OdBUArjiWg9I7u7bvAwQ7Fu35VB1kzga
sess_driver	files
sess_cookie_name	ci_session
sess_expiration	2678400
sess_save_path
sess_match_ip
sess_time_to_update	300
sess_regenerate_destroy
cookie_prefix
cookie_domain
cookie_path	/
cookie_secure
cookie_httponly
standardize_newlines
global_xss_filtering	1
csrf_protection
csrf_token_name	csrf_test_name
csrf_cookie_name	csrf_cookie_name
csrf_expire	7200
csrf_regenerate	1
csrf_exclude_uris	Array ( )
compress_output
time_reference	local
rewrite_short_tags
proxy_ips
ojadmin	JpjZkQN5A8l@^L
salt	+UFjSAT49tPZLtmU2CIG2FYN7pRhgsWyLHgSyQa6k3I=
queue_enabled
twilio	Array ( [sid] => AC00c0594045c6eef9407e8fff01f3d467 [token] => f0bfc0b73444a077894a43f5f75e6d41 [length] => 6 [from] => +639221200200 [code_expiry_seconds] => 14400 )
maintenance	Array ( [admin] => Array ( [verification] => ) [announcement_bar] => Array ( [show_slow_issue_message] => ) )
trustpilot	Array ( [to_email] => onlinejobs.ph+3d844ebf71@invite.trustpilot.com )
services	Array ( [google_tag_manager] => Array ( [id] => GTM-T5CQMS6P ) [chatgpt] => Array ( [secret] => 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 ) [claude] => Array ( [secret] => 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 ) )
v2_url	https://v2.onlinejobs.ph
replacemyself_secret_key	Kk1WpgTMkc4wBQOqC5rqCssdLhACKrsJeTtO1ywUkT4=
app	Array ( [app] => Array ( [command] => Array ( [map] => Array ( [OnlineJobs\Mailer\Command\SendEmailCommand] => OnlineJobs\Mailer\Handler\SendEmailHandler [OnlineJobs\Mail\Command\SendEmailCommand] => OnlineJobs\Mail\Handler\SendEmailHandler [OnlineJobs\Mail\Command\QueueEmailPendingCommand] => OnlineJobs\Mail\Handler\QueueEmailPendingHandler [OnlineJobs\Mail\Command\QueueJobEmailPendingCommand] => OnlineJobs\Mail\Handler\QueueJobEmailPendingHandler [OnlineJobs\Mail\Command\QueueUnapprovedEmailCommand] => OnlineJobs\Mail\Handler\QueueUnapprovedEmailHandler [OnlineJobs\Mail\Command\ProcessEmailQueueCommand] => OnlineJobs\Mail\Handler\ProcessEmailQueueHandler [OnlineJobs\Mail\Command\PutJobseekerEmailOnHoldCommand] => OnlineJobs\Mail\Handler\PutJobseekerEmailOnHoldHandler [OnlineJobs\Purchase\Command\RealEstateVaCourseCommand] => OnlineJobs\Purchase\Handler\RealEstateVaCourseHandler [OnlineJobs\Test\Command\HelloCommand] => OnlineJobs\Test\Handler\HelloHandler ) [middleware] => Array ( ) ) [providers] => Array ( [0] => OnlineJobs\Bus\BusServiceProvider [1] => OnlineJobs\Database\DbServiceProvider [2] => OnlineJobs\Mailer\MailerServiceProvider [3] => OnlineJobs\Support\SupportServiceProvider [4] => OnlineJobs\Employer\ServiceProvider [5] => OnlineJobs\Jobseeker\ServiceProvider [6] => OnlineJobs\Mail\ServiceProvider [7] => OnlineJobs\Postal\ServiceProvider [8] => OnlineJobs\Queue\ServiceProvider [9] => OnlineJobs\Courier\ServiceProvider [10] => OnlineJobs\Job\ServiceProvider [11] => OnlineJobs\Purchase\ServiceProvider ) ) )
meta	Array ( [facebook] => Array ( [input] => 1 [connect] => 2 [timezone] => 3 [url] => 30 [id] => 31 [photo] => 32 [name] => 33 [email] => 34 [review] => 35 ) [trust] => Array ( [government_id] => 4 [utility_bill] => 5 [selfie_photo] => 6 [profile_picture] => 7 [phone_number] => 8 [facebook] => 9 ) [verify] => Array ( [profile_picture] => 10 [government_id] => 11 [selfie_photo] => 12 [utility_bill] => 13 [address] => 14 [name] => 15 [reviewed] => 16 [government_group] => 28 [address_group] => 29 [mobile] => 38 ) [address] => Array ( [complete] => 17 [room_unit_no] => 20 [house_no] => 21 [street] => 22 [subdivision] => 23 [barangay] => 24 [city] => 25 [province] => 26 [postcode] => 27 ) [reviewed] => Array ( [similar_names] => 1 ) [name] => 18 [phone] => 19 [sms_verification_code] => 36 [resend_verification_code] => 37 [address_read] => 39 [first_name] => 100 [middle_name] => 101 [last_name] => 102 [edit] => Array ( [government_id_group] => 40 [address_group] => 41 [mobile_group] => 42 ) [salary_re_entry] => 103 [id_proof_recalibrate] => 104 [email] => 44 [mobile_verification_type] => 45 )
honeypot	Array ( [name_field] => my_name [enabled] => 1 )

HTTP_ACCEPT	/
HTTP_USER_AGENT	Mozilla/5.0 AppleWebKit/537.36 (KHTML, like Gecko; compatible; ClaudeBot/1.0; +claudebot@anthropic.com)
HTTP_CONNECTION	Upgrade
SERVER_PORT	80
SERVER_NAME	v1.stage.onlinejobs.ph
REMOTE_ADDR	127.0.0.1
SERVER_SOFTWARE	Apache/2.4.58 (Ubuntu)
HTTP_ACCEPT_LANGUAGE
SCRIPT_NAME	/index.php
REQUEST_METHOD	GET
HTTP_HOST
REMOTE_HOST
CONTENT_TYPE
SERVER_PROTOCOL	HTTP/1.1
QUERY_STRING
HTTP_ACCEPT_ENCODING	gzip, br, zstd, deflate
HTTP_X_FORWARDED_FOR	216.73.216.86
HTTP_DNT

Senior Executive Assistant to Founder - 3 Brands | Top Pay for an Exceptional EA

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

Why is this blurred?