GoHighLevel Virtual Assistant & Client Project Coordinator

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TYPE OF WORK

Part Time

SALARY

5.50/hour

HOURS PER WEEK

30

DATE UPDATED

Aug 14, 2026

JOB OVERVIEW

We are looking for a highly capable, self-directed Virtual Assistant with strong GoHighLevel experience to help manage client projects, complete digital marketing tasks, and keep work moving from assignment through delivery.

This position will start at approximately 30 hours per week and can expand quickly to 40 hours per week with the right person in the role.

The most important qualities for this position are self-leadership, follow-through, problem-solving, and ownership.

We need someone who can be given a project or desired outcome, determine what needs to happen next, and take responsibility for getting it completed. There will be times when you need to research how to accomplish something, learn a new process, coordinate with someone else, or solve a problem you haven’t encountered before.

We don’t expect you to know everything. We do expect you to take responsibility for finding answers and moving work forward.

Primary Responsibilities

GoHighLevel

You will work regularly inside GoHighLevel to help set up, manage, and maintain client accounts.

Responsibilities may include:

* Client account setup and configuration
* Creating and managing automations
* Building workflows
* Creating forms
* Setting up email and SMS communication
* Managing pipelines and other account features
* Testing automations and workflows
* Troubleshooting issues
* Updating existing accounts
* Helping organize and maintain client information
* Learning and implementing additional GoHighLevel functionality as client needs arise

Strong working knowledge of GoHighLevel is important for this position.

Client & Project Management

You will help manage client work and make sure projects continue moving toward completion.

This may include:

* Managing multiple client projects and tasks
* Tracking deadlines and deliverables
* Organizing client information and assets
* Following up when information or approvals are needed
* Identifying the next steps required to complete a project
* Coordinating with clients and vendors when needed
* Checking work for accuracy before delivery
* Communicating project status
* Identifying problems before they become missed deadlines
* Taking responsibility for assigned work through completion

We need someone who doesn’t require constant supervision to remain productive.

Social Media Management

You will help create and manage social media content for our clients and our own business.

Responsibilities may include:

* Creating social media graphics
* Working from provided content and creative direction
* Creating posts
* Scheduling social media content
* Managing posting schedules
* Making revisions to graphics and content
* Keeping client social media work organized and on schedule

You should be comfortable taking design direction and turning it into professional finished work.

Graphic Design

You will help create and edit graphics for client projects.

This is not primarily a graphic designer position, but you should be comfortable working with graphics, following an established visual direction, making changes, and producing professional work.

Print Ordering

Some client projects involve printed marketing materials. You may be responsible for:

* Gathering the information needed to place an order
* Getting pricing from print vendors
* Placing print orders
* Confirming order details
* Tracking orders
* Following through to make sure the order is completed correctly

Online Account & Website Editing

You should be comfortable working inside different online platforms and client accounts.

This may include:

* Editing information in online accounts
* Updating text and images
* Making basic changes to webpages
* Working inside easy-to-use website management tools
* Learning unfamiliar online systems when necessary

You do not need to be a web designer or developer.

The ability to build websites in GoHighLevel is a plus, but it is not a primary requirement of this position.

The ability to create landing pages and funnels in GoHighLevel is also a plus.

What We’re Looking For

The person who succeeds in this position will be someone who can manage themselves.

You should be able to receive an assignment, understand the desired result, determine what needs to happen, and work toward completing it without needing every individual step explained to you.

That means being willing to:

* Research something you don’t know
* Learn how to complete an unfamiliar task
* Troubleshoot problems
* Ask good questions when you genuinely need clarification
* Communicate when something is preventing progress
* Follow up instead of allowing something to sit unfinished
* Manage priorities and deadlines
* Take responsibility for the final result

We want someone who looks at an unfinished project and thinks, “What needs to happen next?”

Strong Candidates Will Have

* Hands-on GoHighLevel experience
* Experience building GoHighLevel automations and workflows
* Strong organizational skills
* Strong self-management skills
* Experience managing multiple projects or clients
* Social media management experience
* Experience creating and editing graphics
* The ability to take and follow design direction
* Comfort working in different online platforms and client accounts
* Strong attention to detail
* Clear written communication
* The ability to research and learn independently
* A track record of following through and completing work

Additional Plus Skills

These are valuable but are not requirements:

* Building websites in GoHighLevel
* Creating landing pages in GoHighLevel
* Funnel creation
* More advanced graphic design capabilities
* Experience coordinating print orders

Hours & Opportunity

The position will begin at approximately 30 hours per week with the expectation that it can grow quickly to approximately 40 hours per week with the right person in the role.

We are looking for someone who can become a dependable part of our ongoing client operations and take increasing ownership as they learn the business.

To Apply

Please provide a short introduction along with information about:

* Your GoHighLevel experience
* The types of automations and workflows you have created
* Your experience managing client projects
* Your social media management experience
* Your graphic design experience
* Your current availability
* Your desired hourly rate

Please also answer the following:

You are assigned a project that needs to be completed for a client. You understand the desired result, but you’ve never done that particular task before and don’t immediately know how to complete it. What do you do?

SKILL REQUIREMENT
Social Media Management GoHighLevel Executive Assistance
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