Executive Assistant / Online Business Manager (Right-Hand to the Founder)

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: TYPE OF WORK

Part Time

: SALARY

$200/month

: HOURS PER WEEK

5

: DATE UPDATED

Aug 20, 2026

JOB OVERVIEW

Hi, I'm Renee. I am building my own business called Renee Firth Co. It is all about me and my work. It has a few parts:

One on one coaching
ASD Mum Club, a club for mums who have kids with autism
Live events
Speaking on stage
A podcast. This is my long form content. People can watch it on YouTube or listen on the podcast apps.

The parts may change over time. Some may grow. Some may stop. But I stay in the middle of it all. I need someone calm and steady by my side as it grows.

A bit about my team. We are small. Right now it is me and a couple of helpers. We all wear a few hats. And we get a lot done. I want that from you too. Someone who jumps in and makes things happen.

I am looking for my right-hand helper, an Executive Assistant. Over time it can grow into an Online Business Manager. That just means the person who runs the day to day of the whole business, so I can stay on the big picture. Someone I can trust to keep things going when I am busy. And to hold the fort if I am ever sick or away. This is not just simple admin. I want someone who can run things so nothing stops when I step back.

Here is how it works. You will start small, about 5 hours a week, looking after my social media and my Circle community. As you settle in and I trust you more, your hours will grow, your pay will grow, and you will take on more of the list below. So even though we start small, I need someone who can grow into all of it. Please only apply if that excites you.

What you would help me with (this is the whole role over time):

Keep things running behind the scenes when I cannot. The day to day jobs that keep the business going.
Upload my content. Podcast episodes, and blog posts on WordPress.
Be my social media manager on Instagram. Post my content, reply to comments, and do a little daily engagement in my voice. About 15 minutes a day is plenty for Instagram.
Upload and schedule my other social content too. YouTube, TikTok, and Facebook.
Look after Pinterest. Make and schedule pins that bring people to our website.
Send my email newsletters in Kit.
Look after our Circle community, where our membership lives. Post my content there, welcome new people, send them their welcome emails and forms, reply kindly, and keep it warm and active.
Run my fortnightly Zoom sessions. Sometimes you host on camera. Sometimes you set up and run the tech while I lead. Then download the recording and upload it where it goes.
Work with the person who hosts my online workshops to line up dates and times for the next ones.
Look after the inbox, calendar, bookings, reminders, and confirmations.
Help plan the podcast and live events behind the scenes, not run them. Things like show notes, booking guests, and getting quotes from venues ahead of time. You would not run events on the day. I will have someone else for that.
Keep projects and to do lists on track so things happen on time.
Be my calm assistant when I am away, so nothing important gets missed.

What I am looking for in you:

You are organised. You finish what you start.
You are warm and kind when you talk to people. This matters a lot. Many of the people we help are mums going through a hard time.
You can take things on yourself. You make smart, informed choices on your own.
You are calm and steady. I need to trust you with a lot.
You speak and write clear, friendly English.
You are good with AI tools, mainly Claude, and also ChatGPT. You use them to work faster and smarter. Things like drafting, tidying writing, sorting ideas, and making our whole workflow smoother.
You are happy to start with a few tasks and grow into the whole role.
It helps if you have worked for a digital business before.

Tools we use:

Kit for our email newsletters
WordPress for our blog
Circle for our membership community
Instagram, YouTube, TikTok, Facebook, and Pinterest for social
Zoom for our sessions
Claude and ChatGPT for working smarter, mainly Claude
Gmail for our inbox
Google Calendar for my diary
Google Drive for our files
Slack, so you and I can chat easily
Our website, ----------

Hours:

About 5 hours a week to start, looking after my social media and my Circle community.
Your hours and pay will grow over time as you take on more and as I trust you with more.
Also more during busy times, or when I am sick or away.

How to apply:

Well done for reading this far. That already tells me something good about you. Here is what to do:

1. Start your reply with the word "Sunflower". That way I know you read the whole thing.

2. Tell me about a time you kept things going while the boss was away.

3. Many of the mums we help are tired and stretched. They love their kids with autism to bits, but some days are really hard. Picture one of these mums finding our little community. What would you want her to feel? And tell me why helping mums like her matters to you.

4. Tell me in a few plain words why this job feels right for you.

5. If we go forward, I will ask you to do one quick free personality test before we chat.

I read every reply myself. I can't wait to find the right person.

Thank you, Renee

SKILL REQUIREMENT

Social Media Management Business Management Executive Assistance

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Executive Assistant / Online Business Manager (Right-Hand to the Founder)

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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