Executive Virtual Assistant

$5–$7 USD/hour | Long-Term Position | Growth Opportunity

We are looking for a smart, dependable, highly organized Virtual Assistant who wants to become a long-term part of our team.

We are not looking for someone who simply completes assigned tasks and waits for the next instruction. We want someone who takes ownership, follows through, thinks ahead, brings ideas, and helps us improve the way we operate.

You do not need to know everything when you start. We will train the right person. What matters most is that you are intelligent, resourceful, dependable, comfortable with technology, and able to learn independently.

Prior appraisal experience is NOT required. We can teach you the appraisal-related portion of the position.

Responsibilities

You will assist with:

Typing and preparing appraisal-related reports and documents
Answering incoming business calls
Communicating professionally with homeowners, lenders, attorneys, real estate professionals, and other clients
Scheduling appraisal appointments
Responding to appraisal bid requests
Negotiating fees and turn times within company guidelines
Managing emails, calendars, orders, files, and client follow-ups
Keeping track of outstanding items and following up without needing to be reminded
Helping organize and improve company systems and workflows
Using ChatGPT and other technology to improve productivity
Assisting with website, marketing, advertising, and business improvement projects as needed

Again, appraisal experience is not required. We are willing to train someone who demonstrates strong learning ability, attention to detail, initiative, professionalism, and reliability.

Schedule & Availability

This position requires consistent availability during U.S. Central Time (CT) business hours.

Work schedules will generally fall within one of the following shifts:

8:00 AM – 5:00 PM CT
9:00 AM – 6:00 PM CT
10:00 AM – 7:00 PM CT

The specific schedule will be determined based on company needs and discussed during the hiring process.

Because this position includes answering business calls, communicating with clients, scheduling appointments, and handling time-sensitive matters, applicants must be able to reliably and consistently work their assigned Central Time schedule.

Computer & Workstation Requirements

Because this position involves working with multiple programs, documents, websites, emails, appraisal software, and other systems at the same time, you must already have an appropriate workstation.

You must have:

A reliable computer capable of handling your daily workload
At least two computer monitors/screens that can be used together as one workstation
Reliable high-speed internet
A working microphone and audio setup for calls and meetings
A dependable backup plan for internet or power outages

A desktop computer plus a completely separate laptop that cannot function as a second connected display does NOT meet the two-screen requirement.

You must be able to work across at least two screens simultaneously from the same workstation.

Please do not apply if you do not currently meet this requirement.

We Want Someone Who Contributes

We do not want someone who does something a certain way simply because “that’s how it has always been done.”

If you notice a better, faster, more organized, or more efficient way to do something, we want you to tell us.

We want someone who:

Takes ownership of assignments from beginning to completion
Follows up without being asked
Notices when something still needs attention
Thinks ahead
Identifies problems and suggests solutions
Brings new ideas to the company
Researches better ways of doing things
Is comfortable respectfully recommending changes
Wants to help the company grow, not simply complete tasks

If you are given responsibility for something, we should not have to continuously remind you that it still needs to be completed.

We want someone who develops their own system for keeping track of responsibilities, deadlines, follow-ups, and outstanding items.

AI & Technology

You do not need to be an AI expert.

However, you must be comfortable learning new technology and figuring things out independently.

We may ask you to research ChatGPT, AI tools, automation, websites, marketing systems, software, or other technology that could help our business.

We want someone who can research it, learn it, test it, help implement it, and then come back and clearly teach us how to use it.

If you encounter something you do not know how to do, your first response should not always be, “I don't know how.”

We value people who are willing to research, troubleshoot, learn, and attempt to find a solution.

If you are carefully reading this job posting, use the exact subject line “Michael Jackson Is Dancing” when submitting your application.

You Should Be
Highly organized and detail-oriented
Reliable and consistent
Strong in written and spoken English
Comfortable speaking with U.S.-based clients by phone
Professional and confident
Able to work independently
A strong problem solver
Comfortable learning new technology
Able to follow instructions carefully
Proactive and willing to take initiative
Comfortable receiving feedback
Interested in a long-term position and growing with one company
Able to consistently work during your assigned U.S. Central Time schedule
Able to manage multiple responsibilities and follow-ups without constant supervision

Experience with customer service, executive assistance, real estate, mortgage, scheduling, ChatGPT, websites, marketing, CRM systems, or automation is a plus.

Appraisal experience is a plus but is NOT required.

Pay & Growth

Starting pay is $5–$7 USD/hour, depending on experience and demonstrated ability.

We plan to conduct a performance review after approximately 90 days. Strong performance, increased independence, and greater responsibility can lead to increased compensation and advancement.

We are looking for someone who wants to become an important part of the company over the long term.

How to Apply

Please answer each of the following questions:

Briefly introduce yourself and describe your work experience.
Describe your experience answering phones and communicating with clients.
Tell us about your experience with ChatGPT or other AI tools. Limited experience is okay.
Give one example of something you did not know how to do but successfully researched and learned on your own.
Tell us about a time you noticed something at work that could be done better. What did you recommend or change?
If you were assigned something that required follow-up several days later, how would you make sure it was completed without your manager reminding you?
Tell us about any experience with scheduling, negotiating, real estate, websites, marketing, or automation.
List the software and online tools you are comfortable using.
Describe your primary computer and workstation setup.
Confirm that you currently have at least two monitors/screens that can be used simultaneously as part of the same workstation.
Describe your internet connection and your backup plan for internet or power outages.
Which of the following Central Time schedules can you consistently work: 8 AM–5 PM, 9 AM–6 PM, or 10 AM–7 PM? Please list all that apply.
What hourly rate are you requesting between $5 and $7 USD/hour, and why?
Why are you interested in a long-term position?
Voice Recording Required

Along with your written application, please send a short voice recording introducing yourself and briefly discussing your work experience.

This position requires regular communication with U.S.-based clients by phone, so the voice recording will help us evaluate spoken English, communication style, professionalism, clarity, and comfort speaking.

Applications submitted without the requested voice recording may not receive further consideration.

Interview Process & Typing Test

Candidates whose applications appear to be a strong match may be invited to move forward to the interview stage.

If we d ---------- to move forward with you, we will provide a typing test that must be completed as part of the interview process.

The typing test is not required when initially submitting your application. Instructions will be provided directly to selected applicants.

Because a significant portion of this position involves typing, data entry, emails, documents, reports, and computer-based work, typing ability will be considered when evaluating candidates.

Professional References

Professional references are strongly preferred and may give an applicant stronger consideration.

If available, please provide 1–3 previous employers, supervisors, or long-term clients, including:

Name
Company
Your working relationship

Email address
Phone number

Please only provide references who have given permission to be contacted.

If you are currently employed and do not want your current employer contacted, simply let us know.

Important:
Please do not send a generic copy-and-paste application.

We are looking for someone who reads carefully, follows instructions, communicates well, learns quickly, follows through, thinks independently, brings ideas, and genuinely wants to contribute to the growth of the company.

Before applying, make sure you:

Have read the entire job posting
Can work one of the listed Central Time schedules
Already have the required two-screen workstation
Are comfortable regularly speaking with clients by phone
Are willing to learn appraisal-related work
Have included your voice recording
Have answered all application questions
Have followed the special application instruction included elsewhere in this posting

If that sounds like you, we would like to hear from you.