ADMINISTRATIVE ASSISTANT

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TYPE OF WORK

Full Time

SALARY

Php 230-250 Per Hour

HOURS PER WEEK

40

DATE UPDATED

Aug 13, 2026

JOB OVERVIEW

The Administrative Assistant creates leverage for the leadership team by keeping systems, reporting, coordination and follow-through running accurately and on time. This is an execution-focused support role. You take clearly scoped tasks and deliver them reliably, with attention to detail and a high standard of finish, so the leadership team can stay focused on higher-level priorities.

You bring a dependable, organized and proactive approach. You keep trackers current, turn raw data into clean summaries, prepare polished documents and stay on top of recurring operational rhythms. You operate with discretion and communicate clearly and consistently, especially in a remote setting.

Responsibilities:
* Maintain operational reporting (Harvest audits, client hours, utilization, overage).
* Turn raw data exports into clear, accurate decision-ready summaries.
* Track time, tasks and resource allocation in Harvest and flag anomalies.
* Support project coordination and follow-ups in Asana.
* Maintain trackers, files, systems and workflows in SharePoint.
* Prepare meeting agendas, action items, transcripts and decision-log upkeep.
* Support recurring people and culture operations (RESPECT awards, PD setup, hiring, onboarding).
* Handle administrative coordination (travel, dining, vendor, subscription, IT).
* Conduct basic research on clients, venues and vendors and compile findings.
* Be present and engaged in all team meetings, with camera on and represent LC professionally.
* Execute defined tasks reliably and escalate early with clear context and a proposed next step.

Qualifications:
* 2-3+ years of experience supporting senior leadership as an Administrative Assistant or Virtual Assistant.
* Strong experience managing executive-level calendars and inboxes with a high degree of complexity.
* Strong organizational skills with a high level of accuracy and attention to detail.
* Proficiency with Microsoft Office Suite and SharePoint.
* Experience with Harvest or a similar time-tracking tool and Asana or a similar project management tool.
* Comfort working with spreadsheets and turning data into clean summaries.
* Clear, consistent written communication and strong self-management in a remote environment.
* Sound judgment and discretion when handling sensitive or confidential information.
* Reliable attendance, presence and follow-through.
* Familiarity with AI tools such as ChatGPT, Claude or similar platforms.

Preferred Skills:
* Experience in a public relations, communications or agency environment.
* Experience working with education reform organizations, charter school networks, public school systems or aligned nonprofits.
* Experience supporting an operations or leadership function.
* Familiarity with the Entrepreneurial Operating System (EOS) or a similar.
* Basic design or formatting skills such as Canva or document formatting for publication-ready output.

SKILL REQUIREMENT
Asana Microsoft 365 Executive Assistance
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