Admin and Operations Assistant

Please login or register as jobseeker to apply for this job.

: TYPE OF WORK

Full Time

: SALARY

$850-$1,000 USD per month

: HOURS PER WEEK

40

: DATE UPDATED

Aug 12, 2026

JOB OVERVIEW

About YW Builders

YW Builders Inc. specializes in luxury building and remodeling for both residential and commercial clients in the San Francisco Bay Area. Our mission is to deliver exceptional craftsmanship and personalized service to our partner architects, designers, and homeowners.

Job Details

As the Admin and Operations Assistant, you will work directly with the CEO to provide essential administrative support that keeps the operational and paperwork side of the business running smoothly. Your role is to be our CEO’s right-hand person, providing executive support to the CEO such as calendar and email management but also to be the administrative backbone of the business, ensuring we stay organized through key tasks including organizing digital files, tracking contracts, managing subcontractor documentation, and logging project expenses.

We're looking for a self-motivated individual who is highly organized, detail-oriented, and takes pride in keeping systems and processes in order. Strong attention to detail, financial literacy, and the ability to manage multiple administrative tasks at once are essential. A genuine enthusiasm for supporting a small, growing business and a proactive approach to deadlines and documentation is highly valued.

We are a stable employer and continued learning and loyalty will open opportunities for you to advance in responsibility and compensation. Prior experience in construction, real estate, trades, or a similarly document-heavy industry is a plus, but a willingness to learn and work hard is essential.

Time requirement

7:30am - 4:30pm Pacific time (1 hour lunch)
Monday - Friday
13th Month Included
US Holiday Schedule

Responsibilities

- Maintain and organize the company's digital filing systems, ensuring documents are easy to access and consistently up to date
- Track subcontractor insurance certificates and proactively manage renewal deadlines
- Log and manage contracts across active projects
- Log project expenses and support basic financial tracking across projects
- Maintain daily and weekly workers' logs
- Schedule and manage the CEO's calendar, ensuring timely coordination of appointments, meetings, and events
- Manage the CEO's email inbox, ensuring timely responses and flagging priority communications
- Manage daily administrative tasks and be flexible and willing to take on different projects as they come up
- Take on data entry and database-related projects as they arise
- Similar to a company’s front desk being able to respond to company needs in a timely manner during working hours
- Be flexible and willing to take on different projects as they come up
- Work with other employees to ensure delivery of requests on time
- Handle confidential and sensitive information with honesty and integrity

Requirements for consideration

- Excellent English Written and Verbal Communication Skills
- Please include an animal that best represents you in the email subject line (REQUIRED)
- Experience with Microsoft Office Suite (Word, Excel)
- Skilled in using Google Workspace tools (Gmail, Calendar, Drive, Docs, Sheets, etc.) to streamline communication, collaboration, and productivity
- Proficient in usage of spreadsheets and formulas for expense and data tracking
- 5+ Years of administrative experience is preferred
- Basic financial knowledge (e.g. knows how the income statement and balance sheet work)
- Comfortable with conducting independent research and providing recommendations based on the findings
- Not just a task-executor — we value someone who proactively identifies gaps, suggests improvements, and brings ideas on how to do things better
- Ability to use empathy, inquiry, courtesy, and a proactive, outcome-focused approach to solving issues, both verbally and in written communication
- High-speed internet / Stable internet
- Ability commit to long term employment
- Open to and enthusiastic about leveraging AI tools to improve efficiency and streamline workflows

Why you’ll love working at YW Builders

- We are a group of talented, kind-hearted, and collaborative people in a high-growth company
- Your role will directly contribute to the company’s success, giving you a unique opportunity to make a meaningful impact for a small business
- We love solving meaningful problems, always encouraging our team to be thinking creatively when coming up with solutions

Compensation

$850-$1,000 USD per month
13th Month Guaranteed

Overall, we are looking for a person with a positive attitude, professionalism, reliability, great time management skills, open communication, and a passion to learn! If this is you or someone you know, please apply with your resume and cover letter emailed to ----------

SKILL REQUIREMENT

Administrative Management Administrative Support Executive Assistance

SHARE THIS POST

Job Post	Reporter	Rank	Reason	Date

BENCHMARKS

Loading Time: Base Classes	0.0007
Controller Execution Time ( Jobseekers / Job )	0.0318
Total Execution Time	0.0330

GET DATA

No GET data exists

MEMORY USAGE

1,514,304 bytes

POST DATA

No POST data exists

URI STRING

jobseekers/job/Admin-and-Operations-Assistant-1707400

CLASS/METHOD

jobseekers/job

DATABASE: onlinejobs (Jobseekers:$db) QUERIES: 13 (0.0262 seconds) (Hide)

0.0003	`SELECT * FROM exrates WHERE rate_name = 'USD-PHP'`
0.0003	SELECT * FROM `employer_jobs` WHERE `job_id` = 1707400 LIMIT 1
0.0004	SELECT * FROM `employers` WHERE `employer_id` = 436202 LIMIT 1
0.0013	SELECT COUNT(*) AS `numrows` FROM `t_thread` `t` LEFT JOIN `t_thread_misc` `misc` ON `t`.`id` = `misc`.`thread_id` WHERE `t`.`job_id` = 1707400 AND `misc`.`id` IS NULL
0.0005	SELECT e.business_name, e.logo, e.website, e.rebill_date, e.date_added member_date, hits, DATEDIFF('2026-08-19',ej.date_added) duration_days, DATEDIFF('2026-08-19',e.rebill_date) duration_rebill, ej.*, e.deactivate FROM employers e, employer_jobs ej WHERE e.employer_id = ej.employer_id AND ((e.user_level >= '500' AND ej.date_added <= e.rebill_date) OR e.employer_id = '' OR (ej.date_approved <> '2000-01-01' and DATEDIFF('2026-08-19',ej.date_added) <= 14 )) AND e.deactivate != 1 AND ej.deleted = 0 AND job_id = '1707400'
0.0003	SELECT * FROM `employer_jobs_skills` `ejs` LEFT JOIN `skills_categories` `sc` ON `ejs`.`skill_id` = `sc`.`id` WHERE `job_id` = 1707400
0.0012	`UPDATE employer_jobs SET hit_counts = '*Aug-12-2026=2007Aug-13-2026=333Aug-14-2026=146Aug-15-2026=88Aug-16-2026=2*Aug-19-2026=1' WHERE job_id= '1707400'`
0.0006	`UPDATE employer_jobs SET monthly_hits = '***Aug-2026=2576' WHERE job_id= '1707400'`
0.0011	`SELECT date_sent FROM jobseeker_sent_emails WHERE jobseeker_id = '' AND job_id = '1707400' AND status LIKE 'sent%' ORDER BY id DESC`
0.0003	SELECT * FROM `employer_jobs_skills` `ejs` LEFT JOIN `skills_categories` `sc` ON `ejs`.`skill_id` = `sc`.`id` WHERE `job_id` = 1707400
0.0191	SELECT COUNT(*) AS `numrows` FROM `employer_jobs` WHERE `employer_id` = '436202' AND `date_added` >= '2022-06-08'
0.0004	`select * from teasers`
0.0002	`SELECT * FROM skill_categories WHERE skill_cat_id=''`

HTTP HEADERS (Show)

SESSION DATA (Show)

__ci_last_regenerate	1787170635
last_page	https://v1.stage.onlinejobs.ph/jobseekers/job/Admin-and-Operations-Assistant-1707400
csrf-token	5a42ea71a7b5f8a725521f0ea901601b
job_search_keyword

CONFIG VARIABLES (Show)

base_url	https://v1.stage.onlinejobs.ph
log_threshold	2
enable_profiler
index_page
uri_protocol	PATH_INFO
url_suffix
language	english
charset	UTF-8
enable_hooks	1
subclass_prefix	MY_
composer_autoload	vendor/autoload.php
permitted_uri_chars	a-z 0-9~%.:_\=\-\+\@?\&
enable_query_strings
controller_trigger	c
function_trigger	m
directory_trigger	d
allow_get_array	1
log_path
log_file_extension
log_file_permissions	420
log_date_format	Y-m-d H:i:s
error_views_path
cache_path
cache_query_string
encryption_key	OdBUArjiWg9I7u7bvAwQ7Fu35VB1kzga
sess_driver	files
sess_cookie_name	ci_session
sess_expiration	2678400
sess_save_path
sess_match_ip
sess_time_to_update	300
sess_regenerate_destroy
cookie_prefix
cookie_domain
cookie_path	/
cookie_secure
cookie_httponly
standardize_newlines
global_xss_filtering	1
csrf_protection
csrf_token_name	csrf_test_name
csrf_cookie_name	csrf_cookie_name
csrf_expire	7200
csrf_regenerate	1
csrf_exclude_uris	Array ( )
compress_output
time_reference	local
rewrite_short_tags
proxy_ips
ojadmin	JpjZkQN5A8l@^L
salt	+UFjSAT49tPZLtmU2CIG2FYN7pRhgsWyLHgSyQa6k3I=
queue_enabled
twilio	Array ( [sid] => AC00c0594045c6eef9407e8fff01f3d467 [token] => f0bfc0b73444a077894a43f5f75e6d41 [length] => 6 [from] => +639221200200 [code_expiry_seconds] => 14400 )
maintenance	Array ( [admin] => Array ( [verification] => ) [announcement_bar] => Array ( [show_slow_issue_message] => ) )
trustpilot	Array ( [to_email] => onlinejobs.ph+3d844ebf71@invite.trustpilot.com )
services	Array ( [google_tag_manager] => Array ( [id] => GTM-T5CQMS6P ) [chatgpt] => Array ( [secret] => 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 ) [claude] => Array ( [secret] => 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 ) )
v2_url	https://v2.onlinejobs.ph
replacemyself_secret_key	Kk1WpgTMkc4wBQOqC5rqCssdLhACKrsJeTtO1ywUkT4=
app	Array ( [app] => Array ( [command] => Array ( [map] => Array ( [OnlineJobs\Mailer\Command\SendEmailCommand] => OnlineJobs\Mailer\Handler\SendEmailHandler [OnlineJobs\Mail\Command\SendEmailCommand] => OnlineJobs\Mail\Handler\SendEmailHandler [OnlineJobs\Mail\Command\QueueEmailPendingCommand] => OnlineJobs\Mail\Handler\QueueEmailPendingHandler [OnlineJobs\Mail\Command\QueueJobEmailPendingCommand] => OnlineJobs\Mail\Handler\QueueJobEmailPendingHandler [OnlineJobs\Mail\Command\QueueUnapprovedEmailCommand] => OnlineJobs\Mail\Handler\QueueUnapprovedEmailHandler [OnlineJobs\Mail\Command\ProcessEmailQueueCommand] => OnlineJobs\Mail\Handler\ProcessEmailQueueHandler [OnlineJobs\Mail\Command\PutJobseekerEmailOnHoldCommand] => OnlineJobs\Mail\Handler\PutJobseekerEmailOnHoldHandler [OnlineJobs\Purchase\Command\RealEstateVaCourseCommand] => OnlineJobs\Purchase\Handler\RealEstateVaCourseHandler [OnlineJobs\Test\Command\HelloCommand] => OnlineJobs\Test\Handler\HelloHandler ) [middleware] => Array ( ) ) [providers] => Array ( [0] => OnlineJobs\Bus\BusServiceProvider [1] => OnlineJobs\Database\DbServiceProvider [2] => OnlineJobs\Mailer\MailerServiceProvider [3] => OnlineJobs\Support\SupportServiceProvider [4] => OnlineJobs\Employer\ServiceProvider [5] => OnlineJobs\Jobseeker\ServiceProvider [6] => OnlineJobs\Mail\ServiceProvider [7] => OnlineJobs\Postal\ServiceProvider [8] => OnlineJobs\Queue\ServiceProvider [9] => OnlineJobs\Courier\ServiceProvider [10] => OnlineJobs\Job\ServiceProvider [11] => OnlineJobs\Purchase\ServiceProvider ) ) )
meta	Array ( [facebook] => Array ( [input] => 1 [connect] => 2 [timezone] => 3 [url] => 30 [id] => 31 [photo] => 32 [name] => 33 [email] => 34 [review] => 35 ) [trust] => Array ( [government_id] => 4 [utility_bill] => 5 [selfie_photo] => 6 [profile_picture] => 7 [phone_number] => 8 [facebook] => 9 ) [verify] => Array ( [profile_picture] => 10 [government_id] => 11 [selfie_photo] => 12 [utility_bill] => 13 [address] => 14 [name] => 15 [reviewed] => 16 [government_group] => 28 [address_group] => 29 [mobile] => 38 ) [address] => Array ( [complete] => 17 [room_unit_no] => 20 [house_no] => 21 [street] => 22 [subdivision] => 23 [barangay] => 24 [city] => 25 [province] => 26 [postcode] => 27 ) [reviewed] => Array ( [similar_names] => 1 ) [name] => 18 [phone] => 19 [sms_verification_code] => 36 [resend_verification_code] => 37 [address_read] => 39 [first_name] => 100 [middle_name] => 101 [last_name] => 102 [edit] => Array ( [government_id_group] => 40 [address_group] => 41 [mobile_group] => 42 ) [salary_re_entry] => 103 [id_proof_recalibrate] => 104 [email] => 44 [mobile_verification_type] => 45 )
honeypot	Array ( [name_field] => my_name [enabled] => 1 )

HTTP_ACCEPT	/
HTTP_USER_AGENT	Mozilla/5.0 AppleWebKit/537.36 (KHTML, like Gecko; compatible; ClaudeBot/1.0; +claudebot@anthropic.com)
HTTP_CONNECTION	Upgrade
SERVER_PORT	80
SERVER_NAME	v1.stage.onlinejobs.ph
REMOTE_ADDR	127.0.0.1
SERVER_SOFTWARE	Apache/2.4.58 (Ubuntu)
HTTP_ACCEPT_LANGUAGE
SCRIPT_NAME	/index.php
REQUEST_METHOD	GET
HTTP_HOST
REMOTE_HOST
CONTENT_TYPE
SERVER_PROTOCOL	HTTP/1.1
QUERY_STRING
HTTP_ACCEPT_ENCODING	gzip, br, zstd, deflate
HTTP_X_FORWARDED_FOR	216.73.216.72
HTTP_DNT

Admin and Operations Assistant

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

Why is this blurred?