Executive Virtual Assistant — Business Operations & Launch Support

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: TYPE OF WORK

Part Time

: SALARY

$400-500/ month

: HOURS PER WEEK

20

: DATE UPDATED

Aug 10, 2026

JOB OVERVIEW

About the Role:
We are seeking a highly organized, proactive, and detail-obsessed Executive Virtual Assistant to support a US-based medical specialist and entrepreneur through a business launch and expansion phase.
This role is ideal for an experienced remote assistant who excels at vendor coordination, cloud document management, calendar scheduling, and keeping high-stakes projects on track.
???? Key Responsibilities
1. Vendor & Launch Coordination:
Schedule and coordinate meetings with attorneys, CPAs, commercial brokers, and financial lenders.
Perform administrative follow-ups with vendors, service providers, and contractors to ensure action items are completed on schedule.
2. Document & File Organization:
Create, structure, and maintain organized digital vaults in Google Drive / Dropbox for corporate, financial, and regulatory/licensing records.
Format, rename, and digitize incoming PDFs, tax filings, pay stubs, and credentialing dossiers for bank underwriting packets.
3. Executive Calendar & Email Management:
Filter and manage the administrative inbox to highlight priority items and draft routine responses.
Coordinate time-zone sensitive calendar bookings across clinical and business commitments.
4. Task & Project Tracking:
Maintain launch checklists and project milestones in tools like Asana, Notion, or Trello.
????? Hard Skills & Requirements
Minimum 2+ years of experience as an Executive Assistant, Operations Assistant, or Virtual Assistant supporting US clients.
Advanced proficiency in Google Workspace (Gmail, Calendar, Drive, Docs, Sheets) and cloud file management.
High speed, reliable internet connection with backup power/connectivity options.
Familiarity with project management platforms (Notion, Asana, or Trello).
???? Soft Skills
Flawless Written English: Exceptional grammar and clear, professional tone in written communications.
Extreme Attention to Detail: Ability to review complex documents and catch minor formatting or missing details.
High Discretion: Absolute commitment to privacy, data security, and confidentiality.
Proactive Problem Solving: Takes ownership of assigned tasks rather than waiting to be micro-managed.
???? How to Apply (Follow Instructions Carefully)
To demonstrate your attention to detail, applications that do not follow these steps will not be reviewed:
1. Set your message subject line to: "Executive VA Found — [Your Full Name]"
2. Include a link to your updated OnlineJobs.ph profile and your current resume/CV.
3. Answer the following two short questions in your message:
Question 1: What cloud software tools do you use most frequently to organize files and track project deadlines?
Question 2: Describe a time you had to follow up with multiple unresponsive vendors or third parties to get a project finished on time.

SKILL REQUIREMENT

Project Management File Management Executive Assistance

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Executive Virtual Assistant — Business Operations & Launch Support

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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