Senior Executive Assistant

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: TYPE OF WORK

Full Time

: SALARY

$1500 + $500 quarterly performance bonus

: HOURS PER WEEK

40

: DATE UPDATED

Aug 8, 2026

JOB OVERVIEW

Administrative
- Calendar and appointment management
- Inbox management and triage
- Serving as first point of contact for clients, prospects, and vendors
- Research on outside resources, services, content, and data
- News curation relevant to the founder’s market and content pipeline
- Completing paperwork and forms
- Transcriptions, proofreading, and fact-checking
- Creating SOPs, systems, and internal documentation

Systems and Technology
- GoHighLevel administration at expert level: funnels, workflows, smart lists, automations, pipelines, and domains
- Integration of online systems including website, blog, e-commerce, and embedded widgets
- Research, implementation, and training on new tools that improve processes
- Applied use of AI tools for research, drafting, and workflow efficiency

Marketing and Program Operations
- Course and program launch support: module uploads, workbooks, participant onboarding, portal and membership site management
- Email campaigns, newsletters, marketing blasts, nurture sequences, and opt-in systems
- Email deliverability management, including spam, domain, and DNS troubleshooting in GoHighLevel
- Waitlist reactivation, urgency and scarcity messaging, testimonial collection
- Sourcing and applying for speaking, podcast, and conference opportunities
- Identifying centers of influence and conducting outreach on the founder’s behalf
- Submitting and repurposing existing content across owned channels
- Uploading and organizing finished video assets on hosting platforms (no editing required)
- Direct mail prospecting campaigns

Management & Coordination
- Independent contractor coordination and management
- Contract and form management across vendors, contractors, and clients
- Onboarding new vendors, contractors, and clients
- Internal and client project management
- Process systemization and implementation
- Client service and client relationship management
- Acting as a sounding board and thought partner, and spotting opportunities proactively

REQUIREMENTS
- 3+ years' experience in executive assistant or operations support, preferably supporting coaches, consultants, or high-ticket businesses.
- GoHighLevel expert, including deliverability and domain troubleshooting.
- Strong attention to detail with accurate, error-free work.
- Resourceful—leverages existing resources before creating new ones.
- Highly responsive with complete and timely communication.
- Daily reporting of completed tasks, blockers, and next steps.
- Time tracking using Toggl or a similar tool.
- Excellent communication skills in written and spoken English.
- Proficient with Google Workspace, Microsoft Office, Zoom, StreamYard, WordPress, and AI tools (ChatGPT, Claude, Perplexity).
- Professional references from previous clients or employers.

Preferences
- Strong advantages, not disqualifiers.
- Prior experience in women’s leadership, coaching, or high-ticket program businesses
- Familiarity with Vimeo, Vidyard, TextExpander, Fathom, and Grain
- Kolbe or comparable assessment results indicating a strong fit with a fast-moving, initiating principal
- Experience supporting a business through scaling or acquisition preparation
- Capacity and appetite to grow with the business as workload increases toward the exit horizon

Tools
- GoHighLevel (Expert)
- ChatGPT
- Perplexity
- Claude
- Microsoft Office
- Google Drive
- Vidyard
- Vimeo
- ----------
- Deposit Photos
- Canva
- WordPress website
- WeTransfer
- Google/ Gmail
- Streamyard
- Google Forms
- TextExpander

Working Schedule: 10 AM - 6 PM Pacific/Los Angeles time (Monday - Friday)

If you love turning chaos into calm and being genuinely indispensable, we'd love to hear from you.

**Only qualified candidates will be contacted

SKILL REQUIREMENT

Administrative Management GoHighLevel Executive Assistance

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Senior Executive Assistant

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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