Experienced Executive Assistant

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TYPE OF WORK

Full Time

SALARY

$6 - $10 / hour based upon experience

HOURS PER WEEK

TBD

DATE UPDATED

Aug 4, 2026

JOB OVERVIEW

Executive Assistant – Growth & Operations Partner
We’re looking for a sharp, proactive Executive Assistant who can own the rhythm of our growing business — not just take orders.
This is not a traditional admin role. You will be the person who keeps everything moving, tracks what matters, and surfaces what’s next so the founders can stay focused on growth.
What You’ll Own
- Track and report key growth metrics weekly (client acquisition, retention, revenue movement, team KPIs, pipeline health)
- Keep the founders’ calendars, priorities, and follow-ups tightly managed
- Schedule and coordinate events, podcasts, and webinars — including outreach, confirmations, and thorough follow-up
- Drive internal accountability — follow up on open loops, deadlines, and action items without being asked
- Coordinate cross-team handoffs and make sure nothing falls through the cracks
- Prepare concise weekly scorecards and dashboards so we always know the real state of the business
- Support scheduling, meeting prep, and post-meeting action tracking
- Flag bottlenecks early and propose solutions

Who You Are:
- Highly organized and metrics-minded
- Comfortable owning outcomes, not just tasks
- Strong written English and clear communicator
- Proactive — you don’t wait to be told what needs attention
- Experienced working with U.S.-based founders/teams (real estate or service businesses preferred)
- Reliable internet and a professional home office setup

Requirements:
- 2+ years experience as an Executive Assistant, Operations Coordinator, or similar high-ownership remote role
- Proven experience tracking and reporting business metrics
- Comfortable with Google Workspace, project tools (Go High Level/Slack/or similar), and basic dashboards
- Available during overlapping U.S. business hours

What We Offer:
- Competitive compensation based on your experience and performance
- Long-term career growth within a supportive, expanding company
- Opportunity to make a real impact on agents’ businesses and client experiences
- Professional development and process improvement input valued

If you’re the kind of person who naturally keeps things moving and takes pride in making a business run smoother, we’d love to hear from you.

To apply:
- Send your resume
- Include a short note (3–5 sentences) answering: “What’s one system or habit you use to make sure nothing important gets dropped?”
- Record a short introduction video (1–2 minutes) explaining how your background specifically matches our requirements and why you’re excited about this opportunity
****Reply with this exact phrase so we know you read the full post: “I don’t wait for the to-do list — I build the system.”

Only serious applicants who want real ownership should apply.

SKILL REQUIREMENT
Events Management Scheduling Executive Assistance
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