Executive Assistant to CEO — Proactive Problem-Solver Wanted (Long-Term, Growing US Company)

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: TYPE OF WORK

Full Time

: SALARY

35,000-75,000 Base & Performance Bonus

: HOURS PER WEEK

45

: DATE UPDATED

Aug 1, 2026

JOB OVERVIEW

Are you the person people come to when something needs to get FIXED — not just filed?

We're a fast-growing, veteran-owned US company operating across Florida, Georgia, and Alabama. Pest control, termite, wildlife, and gutter protection. We're scaling fast, and our CEO needs a right hand who thinks two steps ahead.

This is NOT a data-entry job. This is not "wait to be told what to do."

We need someone who sees a problem at 9am and has three solutions ready by 10am.

WHAT YOU'LL DO
• Manage the CEO's inbox, calendar, and priorities — protect his time ruthlessly
• Track projects across ClickUp, HubSpot, and Slack; chase down owners and deadlines
• Build and maintain reports, dashboards, and SOPs
• Prepare meeting agendas, take notes, and OWN the follow-ups
• Handle vendor communication, research, and procurement tasks
• Coordinate with our US managers and Philippines-based team
• Spot bottlenecks before they become fires and propose the fix

WHO YOU ARE
• 3+ years supporting an executive, business owner, or C-level leader
• You think in systems, not tasks. You improve processes without being asked
• Excellent written and spoken English — you'll communicate directly with US staff
• Organized to a fault. Nothing falls through the cracks with you
• Comfortable with tools: Google Workspace, ClickUp (or Asana/Monday), HubSpot (or any CRM), Slack, AI tools like ChatGPT/Claude
• You handle confidential information with total discretion
• You're direct. You push back when you think we're wrong

SCHEDULE
Monday to Saturday, 10-hour shift (9 hours working + 1 hour paid break).
Aligned to US Eastern Time.
Saturdays are the same hours but a lighter workload inbox monitoring, week-ahead prep, and catch-up.

COMPENSATION
We pay in Pesos, pay is depending on experience.
Paid semi-monthly in PHP, on time, every time.
Performance bonuses tied to real outcomes.
Paid time off and birthdays PTO.

WHY WORK WITH US
• Direct access to the CEO you'll learn how a multi-state company actually runs
• Long-term stability. We're growing, and so is this role
• Real career growth our best people move up, not out
• We already have a Philippines-based team. You won't be the only one

HOW TO APPLY:
(READ CAREFULLY most applicants fail this part)

Send your application with the subject line: "EA [Your Name] Ready to Solve"

In your message, include:

1. A 3-4 sentence summary of your experience supporting an executive
2. Your answer to this: "Your CEO has back-to-back meetings all day. Three
different managers message you saying they're blocked and need his decision NOW. He's unreachable for 6 hours. What do you do?" (Be specific. There is no single right answer we want to see how you think.)
3. Tell us one process you improved at a past job what was broken, what you changed, and what the result was.
4. Your available start date.

Applications without the exact subject line and all 4 items will not be reviewed.

We're hiring one person, we'll take our time to find the right one!

SKILL REQUIREMENT

Project Management Systems Administration Executive Assistance

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Executive Assistant to CEO — Proactive Problem-Solver Wanted (Long-Term, Growing US Company)

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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