Senior Real Estate Office Manager & Transaction Coordinator

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: TYPE OF WORK

Full Time

: SALARY

$9 - $12

: HOURS PER WEEK

40

: DATE UPDATED

Jul 31, 2026

JOB OVERVIEW

We are a high-producing real estate team serving the Greater Seattle area, primarily Kirkland, Bellevue, and surrounding Eastside communities. We are looking for an experienced Senior Real Estate Office Manager & Transaction Coordinator to take ownership of our daily operations and provide high-level support across transactions, listings, administration, client service, and light marketing.

This is not a traditional transaction coordinator position. We need someone who can manage the broader office operation, anticipate what needs attention, organize competing priorities, and ensure that important details do not fall through the cracks.

Our transaction volume is manageable, typically no more than six to eight active transactions during a busy month, but the work is highly detailed and service-driven. Our clients expect polished communication, accurate information, frequent updates, and proactive support. The right person must understand that quality, responsiveness, and attention to detail are more important than simply completing tasks quickly.

What You Will Handle
Manage residential transactions from contract through closing
Track contractual deadlines, contingencies, deposits, inspections, financing, title, escrow, and closing requirements
Prepare, review, organize, and distribute transaction documents
Coordinate with clients, agents, lenders, escrow, title, inspectors, vendors, and other parties
Manage listing preparation, including staging, photography, signage, repairs, disclosures, MLS information, vendors, and launch timelines
Monitor changing listing and transaction schedules and communicate updates promptly
Maintain accurate files, trackers, calendars, checklists, and CRM records
Monitor email and team communication throughout the workday and identify urgent or time-sensitive items
Follow up consistently for missing information, signatures, approvals, and decisions
Draft professional emails, seller updates, showing reports, and client communications
Assist with scheduling, calendar management, calls, reminders, and general executive support
Update existing flyers, newsletters, listing materials, presentations, and social media content
Make routine Canva edits using established templates
Proofread documents, marketing materials, and client communications before they are sent
Build and improve SOPs, checklists, templates, and quality-control systems
Identify useful projects and process improvements during slower periods

Marketing is a supporting part of this position, but this is not a dedicated graphic design or full-time marketing role. The primary focus is office management, transaction coordination, listing coordination, and administrative operations.

What We Are Looking For
At least five years of relevant real estate transaction coordination, office management, listing coordination, or executive administrative experience
Washington State real estate experience is strongly preferred but not required
Strong understanding of residential contracts, timelines, contingencies, compliance, and transaction documentation
Experience managing both transactions and listing preparation
Excellent spoken and written English
Strong grammar, proofreading, and professional communication skills
Exceptional attention to detail and a consistent habit of checking work
Ability to manage multiple responsibilities and changing priorities without losing accuracy
Strong judgment when determining urgency, escalating concerns, and communicating with clients
Confidence working with high-net-worth, highly accomplished, and detail-oriented clients
Ability to receive direct feedback professionally and make corrections quickly
Calm and dependable during busy periods
Proactive during slower periods and able to identify ways to improve the business
Comfortable making calls and following up persistently with clients, vendors, and transaction partners
Experience with SkySlope, TransactionDesk, Lofty, Google Workspace, Slack, Canva, or similar systems is preferred
Available full-time during U.S. Pacific Time business hours

We are looking for someone who takes genuine ownership of their position. The right candidate does not wait for every task to be assigned, does not assume that someone else will catch an error, and understands the importance of protecting the client experience and the team’s reputation.

This is a full-time position. Candidates may not maintain other active jobs, freelance clients, or outside work commitments. All work must be completed directly by the selected candidate and may not be outsourced or delegated.

Pay: $9 to $12 per hour, depending on experience
Schedule: Full-time, U.S. Pacific Time business hours
Location: Remote
Industry: Residential real estate

SKILL REQUIREMENT

Listing Coordination Transaction Coordinating Executive Assistance

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Senior Real Estate Office Manager & Transaction Coordinator

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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