Modern Creation

Executive Assistant & Project Administrator

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: TYPE OF WORK

Full Time

: SALARY

$3-$4 / hour

: HOURS PER WEEK

50

: DATE UPDATED

Jul 31, 2026

JOB OVERVIEW

Executive Assistant & Project Administrator (Remote – Philippines)

About Us

We are a fast-growing construction company in California that specializes in high-end residential and commercial construction. We pride ourselves on professionalism, organization, communication, and delivering an exceptional client experience.

We’re looking for an exceptional Executive Assistant & Project Administrator who thrives in a fast-paced environment, takes ownership of their work, and is constantly looking for ways to improve our business.

This is not an entry-level administrative position. We are looking for someone with a proven track record of excellence who wants to become a key member of our leadership team.

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Who We’re Looking For

You are someone who:

* Speaks and writes fluent, near-native English
* Is highly organized and obsessed with details
* Doesn’t wait to be told what to do—you identify problems and solve them before they become issues
* Loves creating order from chaos
* Communicates professionally and confidently with clients, subcontractors, vendors, and tea ---------- mbers
* Can manage multiple priorities without dropping the ball
* Has experience supporting executives or managing projects in the construction industry
* Takes ownership of your responsibilities and treats the business as if it were your own

If you need constant direction or supervision, this position is not the right fit.

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Responsibilities

Executive Support

* Manage calendars, meetings, and appointments
* Prioritize the executive’s daily workload
* Draft professional emails and correspondence
* Prepare reports and presentations
* Organize digital files and company documentation
* Follow up on outstanding action items
* Ensure deadlines are never missed
* Anticipate needs before they arise

Project Administration

* Assist Project Managers with active construction projects
* Track project progress and deadlines
* Follow up with subcontractors and vendors
* Coordinate scheduling and meetings
* Manage project documentation
* Update project management software
* Monitor outstanding RFIs, submittals, permits, selections, and change orders
* Maintain accurate project records
* Help ensure projects stay organized from start to finish

Communication

* Communicate professionally with clients
* Coordinate with internal tea ---------- mbers
* Schedule meetings and site visits
* Follow up until tasks are completed
* Keep leadership informed of project status

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Required Qualifications

* Minimum 3 years as an Executive Assistant, Project Coordinator, Project Administrator, or similar role
* Experience supporting executives or construction/project management teams
* Strong understanding of construction terminology and project workflows
* Excellent written and verbal English
* Outstanding organizational skills
* Ability to prioritize multiple projects simultaneously
* Strong problem-solving abilities
* High attention to detail
* Reliable high-speed internet
* Quiet home office

?

Software Experience (Preferred)

Experience with any of the following is a plus:

* Construction Management Software
* JobTread
* Buildertrend
* Procore
* ----------
* ClickUp
* Microsoft Office
* Google Workspace
* Slack
* Dropbox
* Adobe Acrobat

Don’t worry if you haven’t used every platform—we value the ability to learn quickly.

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The Type of Person That Excels Here

We love people who:

* Think several steps ahead
* Ask intelligent questions
* Find better ways to do things
* Improve systems without being asked
* Own mistakes and solve them
* Learn quickly
* Take pride in their work
* Follow through until every task is completed

?

What We Do NOT Want

This position is not for someone who:

* Waits for instructions all day
* Requires constant reminders
* Misses deadlines
* Has poor communication skills
* Cannot multitask
* Makes excuses instead of solving problems
* Needs excessive supervision

?

How We’ll Measure Success

Your success will be measured by:

* Projects staying organized
* Deadlines being met
* Excellent communication
* Executive time being protected
* Problems being solved before they become emergencies
* Clients and tea ---------- mbers receiving prompt responses
* Your ability to improve our systems and operations

?

To Apply

Please include the following:

1. Your resume.
2. A short video (2–3 minutes) introducing yourself in English.
3. Tell us about the most complex executive or construction project you’ve managed.
4. Describe a time you identified a problem before your manager noticed it and how you solved it.
5. List the construction software you’ve used.
6. Tell us why you believe you are in the top 5% of Executive Assistants.
7. Include the phrase “I take ownership” at the beginning of your application so we know you’ve read this posting carefully.

We are looking for someone who wants a long-term career with a company that values excellence, initiative, accountability, and continuous improvement.

SKILL REQUIREMENT

Administrative Management Construction Project Manager Executive Assistance

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Modern Creation

Executive Assistant & Project Administrator

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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