Project Manager / Executive Assistant

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: TYPE OF WORK

Full Time

: SALARY

1000+ $

: HOURS PER WEEK

40

: DATE UPDATED

Jul 30, 2026

JOB OVERVIEW

Project Manager / Executive Assistant (Remote, Full-Time, Long-Term)

Company: Banner Mountain Media
Location: Remote
Role: Project Manager / Executive Assistant
Commitment: Full-Time, Long-Term

About Us

Banner Mountain Media is a U.S.-based video production and marketing agency serving home-service businesses, real estate firms, and architecture studios. We run a fast-moving production and client-service pipeline across a small team, and nothing can afford to fall through the cracks.

Role Overview

This is a project management role first. The executive-assistant side is not traditional EA work: no personal errands, no calendar-only support. Every admin task here exists to keep projects moving and clients informed.

You own the day-to-day operating rhythm of the business: tracking deliverables and deadlines across the team, keeping Notion clean and current, escalating stalled work before it becomes a problem, and handling the client communications that keep accounts healthy. Your job is that nothing slips and nobody has to ask twice.

This role requires consistent availability, reliable performance, and a long-term commitment.

Responsibilities

Own the Notion workspace: task and project tracking, status hygiene, deadline monitoring across the whole team.

Track deliverables end to end and flag stalled or overdue work before it becomes urgent, not after.

Run the team's operating cadence: check-ins, follow-ups, capacity awareness across editors and specialists.

Own day-to-day client communications: status updates, timeline changes, scheduling, and follow-ups, in a clear and professional voice.

Handle client success operations at a basic level: track deliverable health per account, flag at-risk clients early, and make sure clients hear from us before they have to ask.

Support the founder with calendar and inbox triage where it keeps projects and clients moving.

Coordinate onboarding and process documentation as the team and client roster grow.

Communicate clearly and proactively. If something is behind, we hear it from you first, not from a client.

Required Skills & Experience

Demonstrated project management experience: you can show us a system you built or ran, not just a to-do list you kept for yourself.

Hands-on Notion experience: databases, relations, views, and using them to track real deliverables (not just note-taking).

Comfortable owning deadline tracking and escalation across a team you don't directly manage.

Direct client communication experience in writing: status updates, timelines, and follow-ups with US-based clients.

Clear written English and proactive communication (you flag problems before being asked).

Stable high-speed internet and full-time availability with US business-hours overlap.

Preferred (but not required)

Experience supporting a founder or small agency directly.

Client success or account coordination experience (check-ins, retention, at-risk flagging).

Familiarity with a marketing/creative agency's workflow (client production pipeline, deliverable cycles).

Experience with GoHighLevel (GHL) or similar CRM/ops tools.

What We Provide

Real ownership of the team's operating rhythm and client relationships, not busywork.

Direct communication with the founder and the rest of the team.

Consistent monthly workload and stable long-term projects.

Competitive monthly compensation based on experience and performance.

How to Apply

Submit the following:

A specific example of a project or system you tracked end to end, and how you kept it from slipping.

Your hands-on Notion experience (databases, relations, views - not just personal notes).

An example of a client update or difficult client message you handled, and how you framed it.

Your expected monthly full-time rate.

Your normal working hours and timezone, and confirmation you can commit full-time and long-term.

SKILL REQUIREMENT

Administrative Management Project Management Executive Assistance

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Project Manager / Executive Assistant

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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