Executive Project Manager / Chief of Staff (Remote-Experience with Kartra)

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: TYPE OF WORK

Full Time

: SALARY

N/A

: HOURS PER WEEK

40

: DATE UPDATED

Jul 28, 2026

JOB OVERVIEW

We're looking for a highly organized, proactive, and business-minded Executive Project Manager / Chief of Staff to become the founder's right-hand person.

This is more than an Executive Assistant role. You'll help oversee multiple areas of the business, prioritize initiatives, coordinate projects, and ensure everything moves forward efficiently. You'll work directly with the founder while managing contractors and helping build systems that allow the business to scale.

If you're someone who enjoys bringing order to complexity, solving problems independently, and making things happen without constant direction, we'd love to meet you.

What You'll Do
Executive Support
*Manage the founder's calendar, priorities, and daily workflow
*Coordinate meetings, appointments, and follow-ups
*Handle client and partner communications professionally
*Keep projects on track and ensure deadlines are met
*Act as the primary point of coordination across the business
Project Management
*Organize and prioritize business initiatives
*Build and maintain project timelines
*Track deliverables across multiple projects
*Coordinate freelancers and contractors
*Identify bottlenecks and recommend solutions
*Develop systems and workflows that improve efficiency
Marketing & Content Coordination
*Manage podcast production schedules and guest coordination
*Coordinate creation of YouTube videos, reels, and social media content
*Create and manage monthly content calendars
*Coordinate with video editors and designers
*Oversee marketing campaigns and promotional initiatives
Website & Automation
*Manage and optimize Kartra CRM and automation workflows
*Improve lead generation and customer onboarding automations
*Maintain landing pages and website content
*Manage email marketing campaigns and newsletters
*Organize and maintain customer databases
Business Operations
*Support online programs, coaching services, and digital products
*Assist with launch planning and execution
*Coordinate customer communications and support
*Format books, guides, and digital resources using existing brand guidelines
*Help identify opportunities to improve business processes
Required Qualifications
*Kartra (non-negotiable)
*3+ years of Executive Assistant, Project Manager, Operations Manager, or Chief of Staff experience
*Strong project management and organizational skills
*Experience managing multiple priorities simultaneously
*Experience with CRM platforms and marketing automation
*Experience coordinating remote teams or freelancers
*Excellent written and verbal English communication
*Strong problem-solving and decision-making abilities
*Highly organized with exceptional attention to detail
*Able to work independently with minimal supervision

Preferred Qualifications
Experience with:
CRM automation

Email marketing
Website management
Podcast management
Content calendars
Google Workspace
Canva
Social media coordination
YouTube publishing
Project management tools (ClickUp, ---------- , Asana, Trello, etc.)
Circle Communities (nice to have)

What We're Looking For
We're looking for someone who is:
*Highly proactive and resourceful
*Quick learner and fast executor
*Organized and detail-oriented
*Excellent communicator
*Professional and personable
*Strategic thinker with strong business judgment
*Comfortable making decisions independently
*Process-driven while remaining flexible
*Passionate about helping businesses grow

Success in This Role
Within your first 90 days, you'll:
*Organize the founder's priorities into a clear project roadmap
*Improve operational workflows and automations
*Coordinate marketing and content production efficiently
*Help launch new business initiatives
*Reduce administrative workload for the founder
*Build scalable systems that support business growth

Nice-to-Have Experience
*Coaching or online education businesses
*Wellness, yoga, or personal development industry
*Digital product businesses
*Membership communities
*Course launches
*Podcast production
*Brand management

IMPORTANT – How to Apply

Please complete our application here: wkf.ms/3GO4a9J

Please include:
* Your updated resume
* A short video introduction (under 1 minute) telling us about yourself and your experience. We prefer a natural, unscripted introduction so we can get to know your communication style.

After reviewing your application, qualified candidates will be contacted via **WhatsApp** for the next step of the hiring process.

SKILL REQUIREMENT

Project Management Kartra Executive Assistance

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Executive Project Manager / Chief of Staff (Remote-Experience with Kartra)

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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