Full-Time Executive Assistant – Automotive Business, AI Consulting & Grants/Speaking Ops (Milwaukee-based CEO)

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: TYPE OF WORK

Full Time

: SALARY

6

: HOURS PER WEEK

40

: DATE UPDATED

Jul 21, 2026

JOB OVERVIEW

We're hiring a full-time Executive Assistant to support the CEO of three companies: Select Auto Parts & Sales (Milwaukee's only indoor auto recycler), Alitura Group (AI consulting and speaking), and Automotive in Black (media platform for Black automotive professionals).

This is a high-accountability, detail-heavy role. You'll be running a structured daily system across inbox management, sales reconciliation, grant and government contract submissions, CRM/GHL upkeep, social engagement, content repurposing, and travel/speaker logistics. Every task has a written SOP with clear time blocks and a "done" standard: complete and correct, inside the shift, every day. Partial work, or work that's technically finished but wrong, doesn't meet the bar.

Daily responsibilities include:

Morning operations: Review team communications and a daily AI-generated briefing, set shift priorities, triage a structured email inbox (bills, grants, press mentions, contracts) into the correct folders and take action same-day
Sales reconciliation: Enter and verify daily revenue figures from our CRM against POS totals, catch and flag discrepancies immediately
eBay store audit: Verify a contracted eBay manager's daily listing and delisting output, spot-check listing quality, track returns
Grants: Work an active grant pipeline, one grant submitted per day when opportunities are available, using AI-assisted drafting tools
CRM/GHL management: Tag and clean new contacts, monitor signups and pipeline health across two business lines, catch broken automations
Social engagement: Respond to comments and DMs across Instagram, Facebook, and niche business communities, identify warm leads
Content repurposing: Schedule press features, speaking recaps, and campaign content across platforms following a structured 30-day repurposing plan per event
Government contracts: Review an automated opportunity pipeline, advance qualified opportunities toward submission, track deadlines
Speaking engagement outreach: Monitor multiple inquiry channels, run daily direct outreach to event organizers, maintain a speaker pipeline tracker
Travel and event logistics: Track flights, hotels, and speaker deliverables for upcoming events, send pre-travel briefings, ensure nothing is booked last-minute
End-of-day reporting: Confirm the day's work is complete and correct, post a status update to the team

Tools you'll work in daily: Outlook, GoHighLevel (GHL), Airtable, Microsoft To Do, Google Drive, Notion, ChatGPT (structured per-task workflows), eBay Seller Hub

What we need from you:

Full-time availability CST Hours with consistent daily hours, strong written English, and high attention to detail. This role runs on structured SOPs, so we need someone who reads instructions fully before acting rather than skimming and guessing. When you submit your application, please start your message with the word "Cornell" (that's the street our facility sits on), this tells us you read the full posting rather than applying off the title alone. Applications that don't include it will not move forward, regardless of experience. Beyond that: you're self-directed, you flag blockers immediately instead of sitting on them, and you're comfortable working inside AI-assisted tools even if you haven't used GHL, Airtable, or Notion specifically before.

SKILL REQUIREMENT

Project Management GoHighLevel Executive Assistance

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Full-Time Executive Assistant – Automotive Business, AI Consulting & Grants/Speaking Ops (Milwaukee-based CEO)

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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