Senior Executive Administrative Assistant (Construction & Business Operations)

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: TYPE OF WORK

Part Time

: SALARY

$7.50 USD/hour

: HOURS PER WEEK

20

: DATE UPDATED

Jul 21, 2026

JOB OVERVIEW

About the Role

We are seeking a highly organized, proactive, and experienced Executive Administrative Assistant to provide dedicated support to a business owner overseeing multiple business ventures, including a construction company, real estate holdings, a farm, and various community initiatives.

This role is ideal for someone who thrives in a fast-paced environment, enjoys bringing structure to busy workflows, and can confidently manage confidential information while working independently.

Key Responsibilities

* Manage and organize a high-volume executive inbox, including prioritizing, categorizing, and responding to emails when appropriate.
* Coordinate calendars, schedule meetings, and manage appointments.
* Prepare daily email summaries highlighting priority items requiring executive attention.
* Organize digital files and maintain accurate documentation.
* Assist with meeting coordination, note-taking, and follow-up on action items.
* Create, update, and maintain Standard Operating Procedures (SOPs) and internal documentation.
* Conduct online research and compile reports as requested.
* Assist with document preparation using Microsoft Word, Excel, and Google Workspace.
* Support multiple business entities with general administrative tasks.
* Coordinate with internal tea ---------- mbers and external stakeholders.
* Help streamline administrative processes to improve operational efficiency.
* Maintain strict confidentiality when handling sensitive business and personal information.
* Accurately track working hours and productivity using Hubstaff.

Required Qualifications

* Minimum of 5 years of experience as an Executive Assistant, Administrative Assistant, or similar role supporting senior executives.
* Exceptional written and verbal English communication skills.
* Advanced organizational and time management abilities.
* Proven experience managing executive calendars and email inboxes.
* High level of professionalism, discretion, and integrity.
* Strong problem-solving skills with excellent attention to detail.
* Ability to work independently with minimal supervision.
* Comfortable managing multiple priorities simultaneously.

Technical Requirements

Experience with:

* Google Workspace (Gmail, Google Calendar, Google Docs, Google Sheets, Google Drive)
* Microsoft Office Suite (particularly Excel and Word)
* Virtual meeting platforms (Google Meet, Zoom)
* Online collaboration and communication tools
* General file management systems

Experience with any of the following is a plus:

* QuickBooks Desktop
* Construction or project management software
* Contractor Foreman
* Shared network drives or cloud-based document management systems
* Hubstaff or other time-tracking software

Preferred Experience

Candidates with experience supporting executives in one or more of the following industries are highly preferred:

* Construction
* Engineering
* Professional Services
* Real Estate
* Small Business Operations

Experience supporting executives with multiple business interests is a strong advantage.

Ideal Candidate

The successful candidate is:

* Proactive rather than reactive
* Resourceful and solutions-oriented
* Highly trustworthy and dependable
* Calm under pressure
* Detail-oriented without losing sight of priorities
* Comfortable learning new systems and processes
* Able to build strong working relationships while maintaining professionalism

Schedule

* Part-time (based on client needs)
* Must be available during U.S. business hours.
* Expected to participate in regular tea ---------- etings and maintain consistent communication with the executive and internal team.

Application Requirements

To be considered for this position, applicants must complete all of the following:

1. Complete the applicant form:
----------
2. Submit an updated CV/resume.
3. Submit a brief introductory video (2–3 minutes) introducing yourself, summarizing your Executive Assistant experience, and explaining why you are a good fit for this role.
4. Applicants must be willing to use Hubstaff for time tracking while working.

SKILL REQUIREMENT

Quickbooks Email Management Executive Assistance

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Senior Executive Administrative Assistant (Construction & Business Operations)

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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