Virtual Assistant | US Company | Full-Time 9–5 Pacific Time

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: TYPE OF WORK

Full Time

: SALARY

$2-5

: HOURS PER WEEK

48

: DATE UPDATED

Jul 11, 2026

JOB OVERVIEW

About Us
We are a California-based US company. We move fast, we use AI tools across everything we do, and we're building a small, high-trust team. We're looking for a sharp, reliable Virtual Assistant.

About the Role
You'll be the operational right hand - the person who keeps the inbox, calendar, customer and investor coordination, events, recruiting logistics, and daily operations running without friction. This is a high-trust role: you'll handle sensitive customer, investor, and company information, so discretion and reliability are non-negotiable.

This is a long-term, full-time position for someone proactive and detail-obsessed who thinks a step ahead. You won't just execute tasks — you'll protect our founder time, catch things before they slip, and bring order to a busy schedule.

We are AI-native and strongly prefer candidates comfortable using AI tools (ChatGPT, Claude, Gemini, AI note-takers, automations) as part of daily work.

What You'll Do
Your responsibilities will grow as you build trust. Core areas include:

- Inbox & Communications
- Calendar, Focus Time & Travel
- Customer Call Support
- Investor & Fundraising Coordination
- Events
- Recruiting Coordination
- Legal & Vendor Coordination
- CRM, Drive & File Organization
- Social Media Support
- Industry Intel Briefing

Who We're Looking For
- 2+ years experience as an EA, VA, or operations assistant, ideally supporting a founder or executive
- Excellent written English AND strong spoken English — you will be making confirmation calls to US-based leads, so a clear, professional phone manner is required
- Extremely organized and detail-oriented — you don't let things slip
- Proactive and confident enough to defend a calendar and push back on low-value requests, politely
- Discreet and trustworthy with confidential information
- Comfortable with AI tools and quick to learn new software
- Reliable internet with a backup connection
- Able to work full-time on US Pacific hours (overnight in the Philippines)

Work Setup
- Full-time, 48 hours/week, Monday to Saturday
- Hours: 9:00 AM - 5:00 PM US Pacific Time
- 100% remote, work from home
- Tools: Google Workspace, Airtable, ---------- , Hubstaff, AI note-takers
- Your time is tracked with Hubstaff during working hours
- Your screen and camera must be shared on ---------- during all working hours

Compensation
- $3-$5/hour USD, depending on experience
- Paid monthly via Wise — payment is made 15 days after the first of the following month
- Long-term role with room to grow in responsibility and rate

How to Apply
Please follow these steps carefully — applications that don't follow them will not be reviewed:

1. Start your application with the word **ORGANIZED** so we know you read the full post.
2. Include a short note about your relevant EA/VA experience and why US hours work for you.
3. Attach your resume.
4. Record a short Loom video (2-3 minutes), camera on, no script. Tell us who you are, walk us through your relevant experience, and share one example of a time you managed a busy executive's inbox or calendar — or caught something important before it slipped. (We skip applications without this video)
5. Add your WhatsApp number, we will call you.

By applying, please confirm you understand and agree to:
- Sharing your screen AND keeping your camera on for all hours you are working, with your time tracked by Hubstaff
- Working US Pacific hours, Monday to Saturday (overnight in the Philippines)
- Monthly payment via Wise, made 15 days after the first of the following month

We review every complete application and respond to strong candidates. We look forward to meeting you.

SKILL REQUIREMENT

Email Management Executive Assistance Virtual Assistant

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Virtual Assistant | US Company | Full-Time 9–5 Pacific Time

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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