Executive Assistant, Project-Based >>> Ops, Research & Systems Support >>> Good Vibes Only

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

Gig

SALARY

$5

HOURS PER WEEK

10

DATE UPDATED

Jul 10, 2026

JOB OVERVIEW

Read the entire post and information about how to apply. Important: This role requires outstanding fluency in spoken and written English.

ABOUT US AND THE ROLE

Ice Cream Sunshine is a good vibes signature ice cream tour and special events company based in Chicago. Good vibes, excellence, and fun are the core of who we are — and that extends to every person on our team.

We are looking for a project-based Executive Assistant to join us long-term as part of our on-call team of specialists. If you bring 3+ years of experience supporting executives or in a similar role, thrive without hand-holding, and love figuring things out and delivering ahead of schedule — let's connect.

This is on-call, project-based work — assignments typically run 2+ hours and often longer. We're building a bench of EAs who each bring a different edge: some sharper in social media, some in logistics, some in operations, some in finance. Tell us where you shine.

WHAT YOU WILL DO

You'll work directly with the founder and operations team across a variety of assignments that keep the business moving.
- Manage communications — emails, messages, and follow-ups — with professionalism and care, flagging only what truly needs owner input
- Own assigned projects from kickoff to completion — track timelines, flag risks early, and deliver without being chased
- Build and manage forms, organize data, and conduct research across vendors, tools, and pricing — delivered as clean, concise summaries, not data dumps
- Draft emails and messages that sound like the founder — clear, professional, and on brand
- Spot repeated tasks and build systems or SOPs around them
- Support day-to-day operations, including vendor coordination and project logistics

GOOD VIBES ONLY COMPANY
We believe in good vibes, respect, value, appreciation, and fun as a company culture. We perform with excellence and have a good time along the way.

WHAT WE ARE LOOKING FOR
We're looking for someone self-directed, detail-obsessed, and genuinely energized by solving problems with little to no guidance.

- 3+ years supporting executives or in a similar role
- 1+ years of project management experience
- 3+ years working with US-based employers
- Skilled with CRM tools, Google Workspace, Microsoft 365, and a broad tech stack — and excited to pick up new tools
- Outstanding at building forms and working with data
- Deadline-driven — early is on time here
- Discreet — you handle sensitive information with care at all times
- Your own computer with reliable, secure, high-speed internet

You go to the top of our list if you: don't wait for direction — you create it, bring ideas, and move things forward on your own.

WHAT SUCCESS LOOKS LIKE
We measure results.

- Projects delivered early, not just on time, with minimal need for follow-up
- Clean, concise summaries instead of raw data dumps
- Communications that sound like the founder — no rewrites needed
- Repeated tasks turned into simple systems or SOPs
- A track record that earns more projects and eventually part-time hours

WHAT WE OFFER
- $5hr USD starting compensation
- On-call, project-based work — assignments typically 2+ hours, often longer
- A real path to part-time and full-time as we grow
- A direct, collaborative relationship with the founder and operations team — your expertise is valued
- A supportive, respectful company culture where people genuinely enjoy working together
- Fun virtual team events
- We treat you to lunch and sweets ????
- Birthday celebrations? Yes. We celebrate you.

HOW TO APPLY
Write us a cover letter in your own words — no AI. Tell us:
1 — Why are you applying, and what about your background most aligns with this role?
2 — What's one example of a challenging assignment beyond your core job responsibilities — what was it, what did you do, and what was the outcome?
3 — What is your specialty edge — social media, logistics, operations, finance, or something else — and how has it shown up in past work?
4 — What has brought you the most fulfillment in previous roles?
5 — What makes a great remote working relationship, and how do you personally show up to make it work? Include how long you've been a full-time remote worker.
6 — Share your portfolio and CV links.

Bonus (optional)
1 — What is your favorite ice cream flavor? Share a pic.
2 — Share a link to a short 1–2 minute video on why you have joy in being an EA and what you love about ice cream.

SKILL REQUIREMENT
Personal Assistant Executive Assistance Virtual Assistant
VIEW OTHER JOB POSTS FROM:
SHARE THIS POST
facebook linkedin
  BENCHMARKS  
Loading Time: Base Classes  0.0008
Controller Execution Time ( Jobseekers / Job )  0.0248
Total Execution Time  0.0262
  GET DATA  
No GET data exists
  MEMORY USAGE  
1,511,072 bytes
  POST DATA  
No POST data exists
  URI STRING  
jobseekers/job/Executive-Assistant-Project-Based-Ops-Research-Systems-Support-Good-Vibes-Only-1686768
  CLASS/METHOD  
jobseekers/job
  DATABASE:  onlinejobs (Jobseekers:$db)   QUERIES: 13 (0.0173 seconds)  (Hide)
0.0009   SELECT *
                                FROM exrates
                                WHERE rate_name = 'USD-PHP' 
0.0010   SELECT *
FROM `employer_jobs`
WHERE `job_id` = 1686768
 LIMIT 1 
0.0009   SELECT *
FROM `employers`
WHERE `employer_id` = 938729
 LIMIT 1 
0.0013   SELECT COUNT(*) AS `numrows`
FROM `t_thread` `t`
LEFT JOIN `t_thread_misc` `misc` ON `t`.`id` = `misc`.`thread_id`
WHERE `t`.`job_id` = 1686768
AND `misc`.`id` IS NULL 
0.0010   SELECT e.business_name, e.logo, e.website, e.rebill_date, e.date_added member_date, hits, DATEDIFF('2026-07-12',ej.date_added) duration_days, DATEDIFF('2026-07-12',e.rebill_date) duration_rebill, ej.*, e.deactivate FROM employers e, employer_jobs ej WHERE e.employer_id = ej.employer_id AND
                                   ((e.user_level >= '500' AND ej.date_added <= e.rebill_date)
                                   OR e.employer_id = '' OR (ej.date_approved <> '2000-01-01' and DATEDIFF('2026-07-12',ej.date_added) <= 14 ))
                                   AND e.deactivate != 1 AND ej.deleted = 0 AND job_id = '1686768' 
0.0009   SELECT *
FROM `employer_jobs_skills` `ejs`
LEFT JOIN `skills_categories` `sc` ON `ejs`.`skill_id` = `sc`.`id`
WHERE `job_id` = 1686768 
0.0014   UPDATE employer_jobs SET hit_counts = '***Jul-10-2026=279***Jul-11-2026=169***Jul-12-2026=1' WHERE job_id= '1686768'  
0.0019   UPDATE employer_jobs SET monthly_hits = '***Jul-2026=448' WHERE job_id= '1686768'  
0.0009   SELECT date_sent FROM jobseeker_sent_emails WHERE jobseeker_id = '' AND job_id = '1686768' AND status LIKE 'sent%' ORDER BY id DESC  
0.0009   SELECT *
FROM `employer_jobs_skills` `ejs`
LEFT JOIN `skills_categories` `sc` ON `ejs`.`skill_id` = `sc`.`id`
WHERE `job_id` = 1686768 
0.0044   SELECT COUNT(*) AS `numrows`
FROM `employer_jobs`
WHERE `employer_id` = '938729'
AND `date_added` >= '2022-06-08' 
0.0009   select * from teasers 
0.0008   SELECT * FROM skill_categories WHERE skill_cat_id='' 
  HTTP HEADERS  (Show)
  SESSION DATA  (Show)
  CONFIG VARIABLES  (Show)