Property Manager & Executive Assistant

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TYPE OF WORK

Full Time

SALARY

$4-6 USD/hour, based on experience

HOURS PER WEEK

40

DATE UPDATED

Jul 10, 2026

JOB OVERVIEW

I’m a real estate entrepreneur based in Dallas, Texas, running two connected businesses: a real estate sales team that helps buyers and sellers, and a property management company that operates furnished co-living rentals. We use ClickUp for task and project management and Google Drive as our primary file system. We also use Buildium as our main property management tool.

I’m looking for a full-time Property Manager who becomes the operational hub for the property management side of the business — overseeing day-to-day execution, tenant and vendor coordination, and ensuring our systems and processes are followed accurately and consistently as we continue to scale.

WHAT YOU’LL DO
- Serve as a primary point of contact for tenants, vendors, and taskers (escalating issues as needed)
- Coordinate furnishing installs, turns, maintenance requests, and vendor schedules
- Coordinate closely with the Property Management Department Lead to align priorities and next steps
- Review applications and move qualified leads through the leasing pipeline daily
- Execute workflows in ClickUp and Buildium (statuses, due dates, tags, notes, and documentation)
- Manage day-to-day conversations with tenants and vendors to keep items moving
- Help create and document SOPs for recurring workflows
- Maintain and update SOPs/process documentation as changes are made, ensuring the team is working off the latest version
- Ensure follow-up and closure on every open item — nothing falls through the cracks

YOU’D BE A GREAT FIT IF
- You have property management experience
- You follow instructions exactly and don’t cut corners
- You write and speak clearly in English
- You stay calm managing many moving parts
- You take ownership and don’t need hand-holding
- You take initiative: you spot issues early, investigate, and propose next steps/solutions
- You use good judgment and can prioritize without being told every step
- You thrive in a fast-paced environment and can adapt quickly as priorities shift
- Tools experience preferred: Buildium, ClickUp, Google Workspace (we will train — instruction-following matters more than expertise)

ROLE DETAILS
- Full-time, remote
- Schedule: Mon–Fri, aligned with CST
- Pay: $4-6 USD/hour, based on experience
- Long-term role with growth and bonuses

HOW TO APPLY (READ CAREFULLY)
Applications that don’t follow instructions are disqualified.

STEP 1 — EMAIL
1. Send us a message
2. Subject line: Property Manager – [Full Name]
3. Message body must include only:
- A short greeting
- A Google Drive folder link
- Your answer to the Detail Check (see Step 3)

STEP 2 — GOOGLE DRIVE FOLDER
1. Create a folder named: [Your Full Name] — Property Manager Application
2. Set sharing to “Anyone with the link can view.”
3. You can organize the folder however you think is best. I will be looking at both what you submit and how you organize it.
4. Include the following:
a. Resume (PDF)
b. Tech and Setup
- Include a screenshot of your internet speed showing download and upload speeds.
- Include a screenshot of your computer specs showing RAM, processor, and OS.
- Include one photo of your current workspace (desk and computer).
c. Written Answers (one Google Doc)
- Property Management Experience
- Describe one property management role or company you worked with. Include:
- Number of properties/units
- Your day-to-day responsibilities
- Tools you used (Buildium, AppFolio, ClickUp, spreadsheets, etc.)
- Taking Ownership
- We already have SOPs and systems, but they’re still improving.
- What would you focus on in your first 2 weeks to keep operations running smoothly without needing constant supervision?
d. Systems Proof (2–4 screenshots)
- At least 1 “HQ” or home base view you’ve built (for a founder/team)
Example: a dashboard, control panel, or main view in ClickUp, Asana, Notion, etc.
- At least 1 project management board or folder structure you created
Example: a tool for maintenance tracking, tenant or leasing pipeline, or vendor coordination
- For each screenshot, add a short caption (this can be in a small Google Doc or directly on the image as text), including:
- What the system is used for
- Which tool it’s in (ClickUp, Asana, Google Drive, Notion, etc.)
- What part you personally designed or organized
- If you cannot share screenshots from a previous client because of confidentiality, you may recreate a similar structure in a fresh workspace (with fake data) and take screenshots of that instead.
e. Video Introduction (2–4 minutes)
- Who you are and where you’re based
- Your property management experience
- Example of handling multiple stakeholders at once
- How you personally stay organized

STEP 3 — DETAIL CHECK
At the very bottom of your email (under the Drive link), write only the price per square foot for this property:

3384 P Avenue, Plano, TX 75074 – Sold for 255,555 USD.

Just include the final price per square foot number, with no explanation.

WHAT HAPPENS NEXT
- Application screen
- Systems portfolio review
- Paid sample task (1-2 hours)
- Interview
- Hire

SKILL REQUIREMENT
Property Management Communication Executive Assistance
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