Part-Time Executive Assistant to the CEO (Remote)

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: TYPE OF WORK

Part Time

: SALARY

750

: HOURS PER WEEK

40

: DATE UPDATED

Jul 8, 2026

JOB OVERVIEW

bout the Role
We are seeking an exceptional Executive Assistant to support our CEO in a fast-paced, entrepreneurial environment. This is much more than an administrative role—we're looking for a highly organized, forward-thinking professional who thrives on creating order, building systems, leveraging AI, and keeping projects moving.
This is an opportunity to become the CEO's right hand. The ideal candidate is proactive, detail-oriented, tech-savvy, and obsessed with organization and efficiency. You should anticipate needs before they arise, think several steps ahead, and continuously look for ways to improve operations through better systems, automation, and AI.
If you enjoy solving complex problems, building scalable workflows, and helping a business operate at its highest level, we'd love to hear from you.

Key Responsibilities
Executive Support
Manage the CEO's calendar, scheduling, and daily priorities.
Coordinate meetings, appointments, travel, and follow-ups.
Prioritize competing tasks and ensure deadlines are met.
Prepare meeting agendas, take detailed notes, and track action items.
Organize digital files, documents, and company resources.
Handle confidential information with professionalism and discretion.
Ensure the CEO stays focused on the highest-value activities.
Operations & Project Management
Build, manage, and optimize project workflows using ClickUp.
Create, document, and continuously improve Standard Operating Procedures (SOPs).
Develop systems that improve communication, accountability, and execution across the company.
Monitor project progress and ensure tasks stay on schedule.
Identify bottlenecks and proactively recommend solutions.
Bring structure and organization to multiple departments and ongoing initiatives.
AI & Automation
Leverage AI tools such as ChatGPT, Claude, Gemini, Perplexity, and other leading platforms to improve productivity and streamline operations.
Design, build, and manage AI agents that automate repetitive tasks and optimize business workflows.
Create AI-powered systems for documentation, research, project management, meeting summaries, and knowledge management.
Build automations using platforms such as n8n, Make, Zapier, Lindy, or similar workflow automation tools.
Continuously research and implement new AI technologies that improve efficiency, reduce manual work, and help scale the business.

Qualifications
We're looking for someone who has:
Excellent written and spoken English (near-native fluency required).
Advanced experience with ClickUp (required).
Proven experience supporting C-level executives or business owners.
Exceptional organizational and time management skills.
Strong understanding of business operations, workflows, and process improvement.
Experience creating SOPs, documentation, and scalable internal systems.
Hands-on experience using AI tools such as ChatGPT, Claude, Gemini, Perplexity, or similar platforms.
Experience building AI agents and AI-powered automations.
Familiarity with workflow automation platforms such as n8n, Make,or Zapier, similar tools.
Strong prompt engineering skills and an understanding of how AI can improve business operations.
Excellent communication and interpersonal skills.
High attention to detail and exceptional follow-through.
The ability to manage multiple priorities with minimal supervision.
A proactive mindset—you solve problems before they become problems.

The Ideal Candidate
You are someone who:
Loves creating order from chaos.
Is extremely organized and detail-oriented.
Thinks several steps ahead.
Takes ownership without waiting to be asked.
Loves building systems that make businesses more efficient.
Enjoys optimizing workflows and improving processes.
Is passionate about AI and constantly learning new tools.
Can quickly identify inefficiencies and build solutions.
Is dependable, resourceful, and calm under pressure.
Has a high level of integrity and professionalism.
Wants to grow alongside an ambitious, fast-moving company.

Position Details
Position: Part-Time Executive Assistant
Location: Remote
Hours: Approximately 15–25 hours per week, with the opportunity to grow into a full-time position.
Reports To: CEO

To Apply
Please include:
A brief introduction about yourself.
Your resume.
Your experience supporting executives or founders.
Your experience using ClickUp.
Examples of systems, workflows, or SOPs you have built.
Examples of AI agents or automations you have created.
Which AI tools you use most frequently and how you've used them to improve business operations.
Examples of workflow automations you've built using tools such as n8n, Make, or Zapier similar platforms.
Your availability and time zone.
Why you believe you're the right fit for this role.

What Success Looks Like
After 90 days, you've become an indispensable part of the leadership team. The CEO's calendar runs seamlessly, projects move efficiently, systems are well documented, workflows are optimized, and AI-powered automations are saving the company hours every week. You consistently identify opportunities to improve operations and help the business scale through better systems, smarter processes, and innovative use of AI.
We're looking for someone who doesn't just complete tasks—they build better ways of working. If you're passionate about organization, operational excellence, AI, and helping a CEO perform at their highest level, we'd love to meet you.

SKILL REQUIREMENT

Clickup Executive Assistance AI Automation

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Part-Time Executive Assistant to the CEO (Remote)

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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