EXECUTIVE ASSISTANT / OPERATIONS VA — FULL-TIME, US BUSINESS HOURS

Please login or register as jobseeker to apply for this job.

: TYPE OF WORK

Full Time

: SALARY

$1000-$1500 per month

: HOURS PER WEEK

40

: DATE UPDATED

Jul 1, 2026

JOB OVERVIEW

EXECUTIVE ASSISTANT / OPERATIONS VA — FULL-TIME, US BUSINESS HOURS

We are hiring a full-time, highly skilled Executive Assistant / Operations VA to support founder-led businesses and senior executives in the United States. You must be ready to contribute from Day 1 with minimal training, operate independently, and help keep operations organized and running smoothly.

This is not an entry-level or passive admin job. We’re looking for a smart, reliable, technically fluent, and proactive person who can manage workflows, anticipate needs, and take initiative.

MUST HAVE — DO NOT APPLY UNLESS YOU MEET ALL OF THE FOLLOWING:
- Minimum 2 years full-time experience supporting a senior executive remotely
- Proven ownership of calendar, inbox, meeting follow-up, and scheduling
- Fluent in Microsoft 365 (Outlook, Teams, SharePoint), Notion, and Loom
- Demonstrated use of Claude, ChatGPT, Copilot, or similar AI tools to increase productivity
- Excellent written English and professional verbal communication
- Reliable internet (minimum 50 Mbps) with power backup and secondary connection
- Comfortable working full-time during US business hours
- Able to follow multi-step logic and think through cause-effect relationships

RESPONSIBILITIES:
- OWN the executive's calendar, email inboxes, and to-do follow-ups
- Anticipate needs and proactively manage scheduling using time-blocking practices
- Draft meeting notes, agendas, and ensure action items are completed
- Manage and organize files in OneDrive, Notion, and SharePoint
- Upload and organize Loom recordings and documentation
- Coordinate travel, meetings, and executive logistics
- Assist with recruiting coordination and candidate scheduling when needed
- Monitor Teams for activity; remain online, responsive, and available during working hours
- Escalate issues early and flag scheduling conflicts or operational blockers
- Suggest improvements to workflows and SOPs—don't wait to be asked

YOU WILL THRIVE IN THIS ROLE IF:
- You are detail-obsessed, structured, and get satisfaction from closing loops
- You're resourceful and ask intelligent questions—not handholding ones
- You understand urgency, take initiative, and do not disappear or go silent
- You enjoy organizing systems and supporting high-performing operators
- You read between the lines and anticipate outcomes before problems occur
- You think logically and write clear, professional English

DO NOT APPLY IF:
- You are juggling other full-time jobs or significant freelance commitments
- You require repeated reminders to complete tasks correctly
- You frequently miss deadlines or rely on excuses
- You are uncomfortable using modern productivity tools
- You struggle to communicate clearly in English
- You prefer constant supervision instead of taking ownership

COMPENSATION & BENEFITS:
- Flat monthly rate based on experience (starting at $1,056 USD/month)
- 2 weeks paid vacation per year
- Paid time off for selected US holidays
- Discretionary performance bonuses based on results
- Long-term opportunity with room to grow responsibilities

WORK SCHEDULE:
- This is a FULL-TIME, EXCLUSIVE position
- Monday through Friday
- US business hours (varies by client assignment)

HOW TO APPLY:
ONLY APPLICATIONS SUBMITTED THROUGH THE FORM LINK BELOW WILL BE CONSIDERED.

----------

*Please read the entire job description carefully. We intentionally include specific instructions throughout the application process to assess attention to detail. Applicants who fail to follow instructions exactly will not move forward.*

SKILL REQUIREMENT

Office and Administration Executive Assistance Virtual Assistant

SHARE THIS POST

Job Post	Reporter	Rank	Reason	Date

BENCHMARKS

Loading Time: Base Classes	0.0008
Controller Execution Time ( Jobseekers / Job )	0.0135
Total Execution Time	0.0148

GET DATA

No GET data exists

MEMORY USAGE

1,503,520 bytes

POST DATA

No POST data exists

URI STRING

jobseekers/job/EXECUTIVE-ASSISTANT-OPERATIONS-VA-FULL-TIME-US-BUSINESS-HOURS-1680561

CLASS/METHOD

jobseekers/job

DATABASE: onlinejobs (Jobseekers:$db) QUERIES: 13 (0.0083 seconds) (Hide)

0.0003	`SELECT * FROM exrates WHERE rate_name = 'USD-PHP'`
0.0003	SELECT * FROM `employer_jobs` WHERE `job_id` = 1680561 LIMIT 1
0.0009	SELECT * FROM `employers` WHERE `employer_id` = 910768 LIMIT 1
0.0008	SELECT COUNT(*) AS `numrows` FROM `t_thread` `t` LEFT JOIN `t_thread_misc` `misc` ON `t`.`id` = `misc`.`thread_id` WHERE `t`.`job_id` = 1680561 AND `misc`.`id` IS NULL
0.0005	SELECT e.business_name, e.logo, e.website, e.rebill_date, e.date_added member_date, hits, DATEDIFF('2026-08-08',ej.date_added) duration_days, DATEDIFF('2026-08-08',e.rebill_date) duration_rebill, ej.*, e.deactivate FROM employers e, employer_jobs ej WHERE e.employer_id = ej.employer_id AND ((e.user_level >= '500' AND ej.date_added <= e.rebill_date) OR e.employer_id = '' OR (ej.date_approved <> '2000-01-01' and DATEDIFF('2026-08-08',ej.date_added) <= 14 )) AND e.deactivate != 1 AND ej.deleted = 0 AND job_id = '1680561'
0.0008	SELECT * FROM `employer_jobs_skills` `ejs` LEFT JOIN `skills_categories` `sc` ON `ejs`.`skill_id` = `sc`.`id` WHERE `job_id` = 1680561
0.0007	UPDATE employer_jobs SET hit_counts = '*Jul-01-2026=608Jul-02-2026=490Jul-03-2026=152Jul-04-2026=56Jul-05-2026=51Jul-06-2026=94Jul-07-2026=67Jul-08-2026=45Jul-09-2026=39Jul-10-2026=26Jul-11-2026=13Jul-12-2026=9Jul-13-2026=22Jul-14-2026=40Jul-15-2026=14Jul-16-2026=13Jul-17-2026=14Jul-18-2026=11Jul-19-2026=16Jul-20-2026=17Jul-21-2026=10Jul-22-2026=7Jul-23-2026=14Jul-24-2026=6Jul-25-2026=1Jul-26-2026=3Jul-27-2026=5Jul-28-2026=3Jul-29-2026=10Jul-30-2026=11Jul-31-2026=12Aug-01-2026=6Aug-02-2026=7Aug-03-2026=3**Aug-08-2026=1' WHERE job_id= '1680561'
0.0005	`UPDATE employer_jobs SET monthly_hits = '*Jul-2026=1879*Aug-2026=17' WHERE job_id= '1680561'`
0.0012	`SELECT date_sent FROM jobseeker_sent_emails WHERE jobseeker_id = '' AND job_id = '1680561' AND status LIKE 'sent%' ORDER BY id DESC`
0.0003	SELECT * FROM `employer_jobs_skills` `ejs` LEFT JOIN `skills_categories` `sc` ON `ejs`.`skill_id` = `sc`.`id` WHERE `job_id` = 1680561
0.0016	SELECT COUNT(*) AS `numrows` FROM `employer_jobs` WHERE `employer_id` = '910768' AND `date_added` >= '2022-06-08'
0.0003	`select * from teasers`
0.0002	`SELECT * FROM skill_categories WHERE skill_cat_id=''`

HTTP HEADERS (Show)

SESSION DATA (Show)

__ci_last_regenerate	1786220404
last_page	https://v1.stage.onlinejobs.ph/jobseekers/job/EXECUTIVE-ASSISTANT-OPERATIONS-VA-FULL-TIME-US-BUSINESS-HOURS-1680561
csrf-token	5322f4460fcc22c20778e2634f0739de
job_search_keyword

CONFIG VARIABLES (Show)

base_url	https://v1.stage.onlinejobs.ph
log_threshold	2
enable_profiler
index_page
uri_protocol	PATH_INFO
url_suffix
language	english
charset	UTF-8
enable_hooks	1
subclass_prefix	MY_
composer_autoload	vendor/autoload.php
permitted_uri_chars	a-z 0-9~%.:_\=\-\+\@?\&
enable_query_strings
controller_trigger	c
function_trigger	m
directory_trigger	d
allow_get_array	1
log_path
log_file_extension
log_file_permissions	420
log_date_format	Y-m-d H:i:s
error_views_path
cache_path
cache_query_string
encryption_key	OdBUArjiWg9I7u7bvAwQ7Fu35VB1kzga
sess_driver	files
sess_cookie_name	ci_session
sess_expiration	2678400
sess_save_path
sess_match_ip
sess_time_to_update	300
sess_regenerate_destroy
cookie_prefix
cookie_domain
cookie_path	/
cookie_secure
cookie_httponly
standardize_newlines
global_xss_filtering	1
csrf_protection
csrf_token_name	csrf_test_name
csrf_cookie_name	csrf_cookie_name
csrf_expire	7200
csrf_regenerate	1
csrf_exclude_uris	Array ( )
compress_output
time_reference	local
rewrite_short_tags
proxy_ips
ojadmin	JpjZkQN5A8l@^L
salt	+UFjSAT49tPZLtmU2CIG2FYN7pRhgsWyLHgSyQa6k3I=
queue_enabled
twilio	Array ( [sid] => AC00c0594045c6eef9407e8fff01f3d467 [token] => f0bfc0b73444a077894a43f5f75e6d41 [length] => 6 [from] => +639221200200 [code_expiry_seconds] => 14400 )
maintenance	Array ( [admin] => Array ( [verification] => ) [announcement_bar] => Array ( [show_slow_issue_message] => ) )
trustpilot	Array ( [to_email] => onlinejobs.ph+3d844ebf71@invite.trustpilot.com )
services	Array ( [google_tag_manager] => Array ( [id] => GTM-T5CQMS6P ) [chatgpt] => Array ( [secret] => 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 ) [claude] => Array ( [secret] => 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 ) )
v2_url	https://v2.onlinejobs.ph
replacemyself_secret_key	Kk1WpgTMkc4wBQOqC5rqCssdLhACKrsJeTtO1ywUkT4=
app	Array ( [app] => Array ( [command] => Array ( [map] => Array ( [OnlineJobs\Mailer\Command\SendEmailCommand] => OnlineJobs\Mailer\Handler\SendEmailHandler [OnlineJobs\Mail\Command\SendEmailCommand] => OnlineJobs\Mail\Handler\SendEmailHandler [OnlineJobs\Mail\Command\QueueEmailPendingCommand] => OnlineJobs\Mail\Handler\QueueEmailPendingHandler [OnlineJobs\Mail\Command\QueueJobEmailPendingCommand] => OnlineJobs\Mail\Handler\QueueJobEmailPendingHandler [OnlineJobs\Mail\Command\QueueUnapprovedEmailCommand] => OnlineJobs\Mail\Handler\QueueUnapprovedEmailHandler [OnlineJobs\Mail\Command\ProcessEmailQueueCommand] => OnlineJobs\Mail\Handler\ProcessEmailQueueHandler [OnlineJobs\Mail\Command\PutJobseekerEmailOnHoldCommand] => OnlineJobs\Mail\Handler\PutJobseekerEmailOnHoldHandler [OnlineJobs\Purchase\Command\RealEstateVaCourseCommand] => OnlineJobs\Purchase\Handler\RealEstateVaCourseHandler [OnlineJobs\Test\Command\HelloCommand] => OnlineJobs\Test\Handler\HelloHandler ) [middleware] => Array ( ) ) [providers] => Array ( [0] => OnlineJobs\Bus\BusServiceProvider [1] => OnlineJobs\Database\DbServiceProvider [2] => OnlineJobs\Mailer\MailerServiceProvider [3] => OnlineJobs\Support\SupportServiceProvider [4] => OnlineJobs\Employer\ServiceProvider [5] => OnlineJobs\Jobseeker\ServiceProvider [6] => OnlineJobs\Mail\ServiceProvider [7] => OnlineJobs\Postal\ServiceProvider [8] => OnlineJobs\Queue\ServiceProvider [9] => OnlineJobs\Courier\ServiceProvider [10] => OnlineJobs\Job\ServiceProvider [11] => OnlineJobs\Purchase\ServiceProvider ) ) )
meta	Array ( [facebook] => Array ( [input] => 1 [connect] => 2 [timezone] => 3 [url] => 30 [id] => 31 [photo] => 32 [name] => 33 [email] => 34 [review] => 35 ) [trust] => Array ( [government_id] => 4 [utility_bill] => 5 [selfie_photo] => 6 [profile_picture] => 7 [phone_number] => 8 [facebook] => 9 ) [verify] => Array ( [profile_picture] => 10 [government_id] => 11 [selfie_photo] => 12 [utility_bill] => 13 [address] => 14 [name] => 15 [reviewed] => 16 [government_group] => 28 [address_group] => 29 [mobile] => 38 ) [address] => Array ( [complete] => 17 [room_unit_no] => 20 [house_no] => 21 [street] => 22 [subdivision] => 23 [barangay] => 24 [city] => 25 [province] => 26 [postcode] => 27 ) [reviewed] => Array ( [similar_names] => 1 ) [name] => 18 [phone] => 19 [sms_verification_code] => 36 [resend_verification_code] => 37 [address_read] => 39 [first_name] => 100 [middle_name] => 101 [last_name] => 102 [edit] => Array ( [government_id_group] => 40 [address_group] => 41 [mobile_group] => 42 ) [salary_re_entry] => 103 [id_proof_recalibrate] => 104 [email] => 44 [mobile_verification_type] => 45 )
honeypot	Array ( [name_field] => my_name [enabled] => 1 )

HTTP_ACCEPT	/
HTTP_USER_AGENT	Mozilla/5.0 AppleWebKit/537.36 (KHTML, like Gecko; compatible; ClaudeBot/1.0; +claudebot@anthropic.com)
HTTP_CONNECTION	Upgrade
SERVER_PORT	80
SERVER_NAME	v1.stage.onlinejobs.ph
REMOTE_ADDR	127.0.0.1
SERVER_SOFTWARE	Apache/2.4.58 (Ubuntu)
HTTP_ACCEPT_LANGUAGE
SCRIPT_NAME	/index.php
REQUEST_METHOD	GET
HTTP_HOST
REMOTE_HOST
CONTENT_TYPE
SERVER_PROTOCOL	HTTP/1.1
QUERY_STRING
HTTP_ACCEPT_ENCODING	gzip, br, zstd, deflate
HTTP_X_FORWARDED_FOR	216.73.216.227
HTTP_DNT

EXECUTIVE ASSISTANT / OPERATIONS VA — FULL-TIME, US BUSINESS HOURS

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

Why is this blurred?