Executive Assistant and Operations Manager

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: TYPE OF WORK

Any

: SALARY

$5/hour + Bonus

: HOURS PER WEEK

20

: DATE UPDATED

Jun 29, 2026

JOB OVERVIEW

About Brand Bros Co.
Brand Bros Co. is a full-service Branding, Marketing, and Public Relations agency helping businesses grow through strategic branding, digital marketing, paid advertising, and public relations.

We're growing quickly and are looking for an organized, detail-oriented professional to serve as the Executive Assistant to our CEO while helping oversee the day-to-day operations of our agency.

This is far more than a traditional executive assistant role. You'll play a critical role in supporting leadership, coordinating agency operations, communicating with clients, and ensuring projects move forward efficiently.

If you're someone who loves organization, enjoys solving problems, communicates professionally, and takes pride in making businesses run smoothly, we'd love to hear from you.

What You'll Do:

1) Executive Support
- Provide day-to-day support to the CEO
- Manage calendars, scheduling, and meeting coordination
- Assist with travel arrangements and reservations when needed
- Conduct research and assist with special projects
- Help prioritize tasks and keep agency initiatives on track

2) Client Communication
- Send weekly client check-in emails
- Distribute monthly analytics and performance reports
- Schedule client meetings and strategy calls
- Follow up on outstanding approvals, content, and deliverables
- Send meeting agendas and recap notes
- Maintain client contact information and communication records

3) Agency Operations
- Manage and maintain ---------- boards
- Create and assign new project tasks
- Monitor project timelines and follow up on overdue items
- Keep internal project trackers accurate and up to date
- Build recurring workflows and task templates
- Maintain internal documentation and standard operating procedures (SOPs)
- Identify opportunities to improve agency processes and efficiency

4) Promotional Products
- Source promotional products and branded merchandise
- Obtain vendor quotes and pricing
- Coordinate artwork proofs with clients
- Track production schedules and shipping
- Communicate with vendors regarding orders and timelines
- Maintain product pricing and vendor information
- Reporting & Administrative Support
- Prepare and distribute recurring reports
- Organize digital files and documents
-Maintain spreadsheets and internal databases
- Conduct online research for vendors, products, and marketing opportunities
- Assist with miscellaneous administrative and operational projects as needed

What We're Looking For

The ideal candidate is:
- Highly organized and detail-oriented
- Proactive and able to work independently
- Professional and confident communicating with clients
- Comfortable managing multiple priorities simultaneously
- Reliable and accountable
- Process-oriented and always looking for ways to improve efficiency
- Fluent in written and spoken English

Preferred Experience

Experience with any of the following is a plus:
- ----------
- Google Workspace
- Microsoft Office
- Mailchimp
- Canva
- Zapier
- Google Analytics reporting
- Google Ads or Meta Ads reporting
- CRM platforms
- Project management software

Availability:
- Part-Time
- Must be available during the following U.S. business hours:
Monday, Wednesday, and Friday
9:00 AM – 3:00 PM Eastern Time

Additional flexibility is appreciated and we're willing to be flexible, too.

How to Apply:
Please email ---------- with:
- Your resume
- A brief introduction video about yourself
- A short description of your administrative, operations, or project management experience
- The software platforms you're most comfortable using
- Any work samples/screenshots you can offer
- Your availability during the required hours

Qualified candidates will be contacted soon for an interview. We are looking to hire soon!

SKILL REQUIREMENT

Project Management Administrative Support Executive Assistance

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Executive Assistant and Operations Manager

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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