Executive Assistant / Operations Coordinator

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: TYPE OF WORK

Full Time

: SALARY

$7

: HOURS PER WEEK

40

: DATE UPDATED

Jun 19, 2026

JOB OVERVIEW

About Me

I’m a licensed residential builder, remodeling contractor, and Realtor serving Metro Detroit. I run a growing construction company and real estate business and need a highly organized person to help build systems, keep me on track, and help manage daily operations.

I’m looking for someone who wants to become a long-ter ---------- mber of the team, not just complete random tasks.

The Role

This position combines Executive Assistant, Operations Coordinator, Customer Service, CRM Management, and Social Media responsibilities.

My biggest challenge is organization and follow-through. I need someone who can help create systems, manage tasks, and keep projects moving.

You will be responsible for helping organize both my construction company and real estate business.

Responsibilities

Executive Assistant

* Manage my calendar
* Schedule appointments
* Organize emails
* Create daily and weekly task lists
* Follow up on outstanding items
* Help build operating procedures (SOPs)
* Track projects and deadlines
* Manage reminders and priorities

Housecall Pro Administration

* Set up and maintain Housecall Pro
* Create workflows and automations
* Manage customer records
* Schedule jobs
* Assist with estimates and invoices
* Track job progress
* Maintain customer communications

Lead Management

* Follow up with incoming leads
* Manage CRM records
* Organize contact lists
* Schedule consultations
* Track estimate follow-ups
* Assist with real estate lead management

Social Media & Content Creation

* Edit videos using CapCut or similar software
* Turn raw footage into Reels, Shorts, and TikToks
* Create Facebook, Instagram, and LinkedIn posts
* Create before-and-after project content
* Schedule social media content
* Help grow brand awareness

Administrative Support

* Data entry
* Spreadsheet management
* Document organization
* Light bookkeeping support
* Vendor and subcontractor communication
* Customer follow-up

Requirements

Must Have

* Excellent English communication skills
* Strong organizational skills
* Experience working remotely
* Reliable high-speed internet
* Ability to work independently
* Attention to detail
* Strong problem-solving skills

Preferred Experience

* Housecall Pro
* QuickBooks Online
* CapCut
* Canva
* CRM systems
* Construction industry experience
* Real estate industry experience
* Executive Assistant experience

Personality Traits I’m Looking For

* Highly organized
* Proactive
* Resourceful
* Reliable
* Strong communicator
* Takes ownership
* Comfortable creating systems from scratch
* Doesn’t wait to be told every step

To Apply

Please submit:

1. Resume
2. Short video introduction (2-3 minutes)
3. Description of your experience with Housecall Pro
4. Description of your video editing experience
5. Examples of social media content you’ve created
6. Your hourly rate
7. Internet speed test results

Application Task

Please answer the following:

1. If you were my assistant, how would you organize a busy contractor’s schedule?
2. What experience do you have with Housecall Pro or similar software?
3. What software do you use for video editing?
4. What is your favorite productivity tool and why?

?

Important: I am looking for someone who can help create organization and systems, not just follow instructions. If you enjoy bringing structure to a fast-moving business and taking ownership of projects, I’d love to hear from you.

SKILL REQUIREMENT

Social Media Content Creation English Speaking Executive Assistance

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Executive Assistant / Operations Coordinator

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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