Operations Manager / Executive Assistant for Business Brokerage & Media Brand

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TYPE OF WORK

Part Time

WAGE / SALARY

6.50-$8hr to start (based on experience)

HOURS PER WEEK

20

DATE UPDATED

Jun 12, 2026

JOB OVERVIEW

Overview We’re looking for a sharp, dependable Operations Manager / Chief of Staff to help run the day-to-day business behind B3 Brokers and Southern Fried Thoughts. If you’re highly organized, communicate clearly, and love keeping people, tasks, and deadlines on track, this could be a great long-term fit.

About Us B3 Brokers is a respected business brokerage and commercial real estate firm based in Savannah, Georgia, serving buyers and sellers across Georgia and South Carolina. Southern Fried Thoughts is Dean Burnette’s blog and personal brand focused on faith, family, optimism, and bringing people together. We’re building something meaningful, and we need someone who can help make the business run more smoothly so Dean can focus on leadership, relationships, and growth.

Why This Role Matters: The founder is still the hub of the operation today. This role is here to change that. You’ll help turn a very hands-on business into a well-run, semi-autonomous company by managing operations, keeping brokers accountable, coordinating client communication, and making sure deals and deadlines don’t fall through the cracks.

This is not a basic VA role. I’m looking for someone who is organized, proactive, calm under pressure, and excellent in English. If you enjoy keeping moving pieces organized, helping people stay accountable, and making sure nothing falls through the cracks, this could be a great fit.

The Role
I’m looking for a Chief of Staff / Operations Manager / Executive Assistant who can help manage the day-to-day operations of the brokerage side of the business. Manage the founder’s calendar, email inbox, and daily priorities

You’ll be the person who helps keep deals moving, brokers accountable, paperwork organized, and communication flowing. Your job is to make sure the business runs smoothly behind the scenes so I can focus on high-level strategy, relationships, and eventually stepping back more fully.

???? What You’ll Do (And Why It’s Exciting)
You’ll be the glue that holds our brokerage together. Here’s how you’ll make an impact:

? Founder’s Right Hand:
• Manage his calendar, emails, and calls (triage, draft responses, schedule meetings).
• Act as his proxy in internal team communications—think of yourself as the "Dean Whisperer."

? Broker Accountability:
• Monitor Pipedrive (our CRM) and follow up on stalled deals. (Yes, that means gently nudging brokers to pick up the phone.)
• Compile weekly "Broker Briefs" (CRM data + traffic reports + deadlines) to keep everyone on track.

? Client Coordination:
• Nurture warm client relationships—answer questions, send updates, and keep deals flowing smoothly.
• Manage listings (uploading, updating, and ensuring they shine).
• Coordinate paperwork and track due diligence deadlines.

? Transaction Support:
• Maintain our "Deal Room" (Google Drive) so all financials, contracts, and amendments are organized and accessible.
• Screen buyer inquiries to confirm financial capability before brokers spend time on unqualified leads.

? What You Must Have
These aren't suggestions. If you don't check these boxes, this probably isn't the right fit — and that's okay.

• ?? Strong English — written and spoken. You'll be communicating with American business owners, attorneys, and real estate professionals. Your emails need to be clear, professional, and occasionally warm.
• ?? Experience in real estate, business brokerage, or law firm administration — you need to understand how transactions work and why a missing signature page is a big deal
• ?? Pipedrive experience — or CRM experience with the willingness to learn Pipedrive fast
• ?? Google Workspace — Gmail, Google Drive, and Google Docs/Sheets are your daily tools
• ?? Attention to detail that borders on obsessive — deals die in the details
• ?? Comfort with confidentiality — you will see P&Ls, tax returns, and personal financial statements. Discretion is non-negotiable.
• ?? Self-starter energy — I need someone who sees a problem and solves it, not someone who waits for me to tell them what to do
• ?? Available during U.S. Eastern Time morning hours — not all day, but enough overlap to handle urgent deal issues in real time

? Bonus Points If You Have These
• Familiarity with WP E-Signature or DocuSign
• Understanding of basic business financials — P&L, balance sheets
• BizBuySell or CREXI listing experience
• Project management background
• A calm, steady presence under pressure — brokerage deals get stressful, and I need someone who doesn't rattle easily
• A warm, professional communication style — yes, a little Southern charm in email goes a long way with our clients ????

???? Who You Are (The Ideal Fit)
You’re the kind of person who:
? Loves order. Chaos makes you twitch. Spreadsheets, checklists, and deadlines are your love language.
? Communicates like a pro. Your English (written and verbal) is flawless—you could charm a client or diplomatically nudge a broker with equal finesse.
? Thrives under pressure. Business deals move fast, and you’re the calm in the storm.
? Takes ownership. You don’t wait to be told what to do—you see a problem, solve a problem.
? Understands confidentiality. You’ll handle P&Ls, tax returns, and sensitive deal docs—discretion is non-negotiable.

???? About B3 Brokers
Best Business Brokers ( ---------- ) is a licensed business brokerage and commercial real estate firm based in Savannah, Georgia — serving Georgia and South Carolina.

We're members of:
• Georgia Association of Business Brokers
• Georgia Association of Realtors
• National Association of Realtors
• Realtors Commercial Alliance

We've been helping Americans buy and sell businesses for 16+ years — from industrial firms and manufacturing companies to restaurants, campgrounds, and everything in between.

We’re a trusted, award-winning business brokerage serving Georgia and South Carolina. Our team is small but mighty, and we’re growing. Join us and be part of a company that values expertise, integrity, and a little Southern charm.

???? Why You’ll Love Working With Us
• No micromanaging. The founder trusts you to own your role—this isn’t a "fetch coffee" gig.
• Flexible hours. Work 20+ hrs/week on your schedule (with some U.S. morning availability for urgent deal issues).
• Growth potential. As B3 grows, so can your hours and responsibilities.
• Meaningful work. You’re not just organizing files—you’re helping real people buy and sell their life’s work.
• Southern charm included. The founder is a storyteller, a rodeo fan, and a man of faith—expect a workplace that values integrity, humor, and hard work.

What Success Looks Like: After a few weeks, you should be helping reduce the number of things that need Dean’s direct attention. Over time, you’ll become the person who keeps operations clean, communications timely, and deals moving forward. In short: you help the business run better, faster, and with less stress on everyone.
Long-Term Opportunity This is not just a short-term admin role. We want someone who can grow with us, help build systems, and become a trusted part of the team as B3 Brokers continues to expand.
Why This Role Matters
My goal is to step back into a more semi-retired role while building businesses that can operate more independently.
That means I need someone who can handle the operational side of things with intelligence and care. I’m not just hiring help — I’m looking for someone who can become a key part of the business long-term.
If you’re the kind of person who enjoys bringing order to chaos, keeping deals moving, and being the steady hand behind a growing business, I’d love to hear from you.

To Apply
Please submit your application through OnlineJobs.ph.
Put “Fourth Chair” in the subject line.
Please include the following in your application:
• A brief introduction about yourself (A short video intro would be terrific)
• Your experience with operations, admin, or real estate/business support
• Your experience with CRMs like Pipedrive
• Your experience with Google Workspace or similar tools
• One example of a time you helped keep a project, deal, or team organized
• Your expected hourly rate
• Your availability in U.S. Eastern Time

Please also answer this question:

Why do you think you would be a strong fit for a role that requires both strong English and strong operational judgment?
? No agencies, please. We’re looking for direct hires only—no middlemen, no markups. Just great people doing great work.

SKILL REQUIREMENT
Workflow English Proficiency Executive Assistance
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