Executive Assistant (Onsite)

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TYPE OF WORK

Any

WAGE / SALARY

TBD

HOURS PER WEEK

40

DATE UPDATED

Jun 11, 2026

JOB OVERVIEW

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We are growing fast and the CEO needs a sharp, reliable, proactive Executive Assistant to sit alongside him in Ortigas and help manage the pace of a scaling business.

This is not a ceremonial role. You will manage the CEO's time, communications, and administrative world with genuine ownership. If something falls through the cracks, it falls on you to catch it first.

What you will do

Own the CEO's inbox: triage incoming mail, draft responses, flag priorities, and ensure nothing important is missed or left unanswered

Manage the CEO's calendar end-to-end, including scheduling, rescheduling, and protecting time for deep work

Book and coordinate all domestic and international travel including flights, accommodation, ground transport, and detailed itineraries

Act as a liaison between the CEO and internal stakeholders, ensuring action items fro ---------- etings are followed up and completed on time

Prepare, format, and proofread documents, business proposals, reports, and presentations to a consistently professional standard

Take accurate meeting notes and distribute clear summaries with agreed actions and owners

Handle a range of ad hoc administrative tasks, research assignments, and operational support as directed

Maintain confidentiality across all business, commercial, and personal matters with complete professionalism

What we are looking for

Minimum 3 years experience in an EA, PA, or senior administrative role

Excellent written and verbal English communication skills

Advanced proficiency in Google Workspace or Microsoft Office, particularly Docs, Slides, and Sheets

Strong organisational skills and the ability to manage competing priorities without dropping the ball

A proactive, problem-solving mindset rather than a wait-and-be-told approach

High degree of personal integrity and discretion

Must be based in or able to commute to Ortigas, Pasig City

Nice to have

Experience supporting a founder or C-suite executive at a fast-moving company

Familiarity with project management tools such as Click-Up

Experience with travel booking platforms and expense management tools

Comfort working across time zones and communicating with international stakeholders

Exposure to staffing, outsourcing, or professional services industries

SKILL REQUIREMENT
Administrative Support Executive Assistance Multitasking
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