Executive Assistant / NOTION Operations Manager with strong AI knowledge

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: TYPE OF WORK

Full Time

: SALARY

$5/ hour

: HOURS PER WEEK

40

: DATE UPDATED

Jun 21, 2026

JOB OVERVIEW

We are looking for a highly organized, intelligent, and fast-moving Executive Assistant / Operations Manager who can help bring structure, organization, and execution into a fast-growing international fashion company.

This is not a simple assistant role.
You will become the operational right hand of management and help organize projects, teams, suppliers, logistics, deadlines, reporting, and daily execution through ClickUp and other operational systems.

We are looking for somebody who enjoys bringing order into chaos and can transform scattered operations into clear systems and workflows.

Your Responsibilities:

* Organize and manage daily operations in ClickUp
* Build dashboards, task structures, SOPs, workflows, and automations
* Coordinate teams, suppliers, production follow-up, and ongoing projects
* Follow up deadlines aggressively and ensure execution
* Structure communication between departments
* Manage calendars, priorities, reminders, and operational reporting
* Create operational systems for stores, logistics, sourcing, accounting, and management
* Track pending tasks and ensure accountability from all tea ---------- mbers
* Help management stay focused and organized
* Handle operational emergencies and problem-solving quickly
* Prepare reports, summaries, and execution plans
* Coordinate with international teams across Europe and Asia

Requirements:

* Advanced ClickUp experience is REQUIRED
* Experience as Executive Assistant, Project Manager, or Operations Coordinator
* Extremely organized and detail-oriented
* Strong communication skills in English
* Fast response time and strong follow-up mentality
* Able to work independently and manage multiple priorities simultaneously
* Comfortable in a fast-moving entrepreneurial environment
* Experience with Shopify, sourcing, logistics, accounting follow-up, or fashion operations is a strong advantage
* Experience building workflows and dashboards is highly preferred

Personality We Are Looking For:

* Structured
* Proactive
* Calm under pressure
* Solution-oriented
* Loyal and reliable
* Obsessed with organization and execution
* Able to transform chaos into structure

What We Offer:

* Long-term opportunity
* International fashion environment
* Direct collaboration with management
* High level of responsibility and growth potential
* Dynamic role with real impact on operations
* Possibility to evolve into a senior operational management position

SKILL REQUIREMENT

Clickup Operation Management Executive Assistance

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Executive Assistant / NOTION Operations Manager with strong AI knowledge

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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