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TYPE OF WORK
Full Time
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SALARY
$1500-$2000
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HOURS PER WEEK
40
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DATE UPDATED
May 5, 2026
Full job description
Brand Maven is a regulatory consulting firm helping companies register fertilizers, pest
We are looking for a highly organized Executive Assistant to work directly with the founder. Your mission is simple: remove operational friction so the founder can focus on high-value work.
This role is ideal for someone who enjoys organizing systems, coordinating people, and making sure nothing falls through the cracks.
Core Responsibilities
Founder Inbox Management
Monitor the founder’s inbox and triage incoming
Responsibilities include: sorting and prioritizing
The goal is to reduce the number of
Calendar and Meeting Coordination
Own the founder’s calendar.
Responsibilities include: scheduling and confirming meetings, coordinating calls with clients, ensuring proper meeting preparation, preventing calendar conflicts, sending reminders and follow-up notes
Task and Follow-Up Management
Serve as the founder’s task manager.
Responsibilities include: maintaining a centralized task list, tracking deadlines and deliverables, sending reminders and follow-ups, ensuring commitments are completed, coordinating tasks across the team
Sales Pipeline Administration
Manage the operational side of the lead funnel.
Responsibilities include: logging incoming leads, scheduling discovery calls, preparing proposal drafts from templates, sending proposals and tracking responses, following up with prospects, maintaining pipeline records
Document Organization
Act as the company’s document librarian.
Responsibilities include: organizing shared drives and file structures, enforcing naming conventions, ensuring documents are easily retrievable, maintaining consistent document storage practices, migrating and cleaning legacy files
Internal Coordination
Support operational coordination across the team.
Responsibilities include: preparing meeting agendas, documenting action items, tracking project follow-ups, assisting with internal documentation, coordinating communication between tea
Personal Life Administration
Assist the founder with personal logistics when needed.
Examples include: travel planning, appointment scheduling, reservation booking, gift purchasing, personal calendar coordination
Operational Support
Provide general administrative and operational support.
Examples include: spreadsheet preparation, light bookkeeping coordination, HR documentation organization, vendor coordination, research and information gathering
Success in This Role
Within the first 90 days, a successful Executive Assistant will:
- manage the founder’s inbox and calendar
- coordinate meetings without direct involvement
- maintain a reliable task management system
- manage lead flow admin & prepare proposal drafts efficiently
- organize shared documents
- ensure follow-ups never fall through the cracks
HOW TO APPLY
To ensure we review applications from candidates who are detail-oriented and follow instructions carefully, please follow the steps below exactly.
Applications that do not follow these instructions will not be considered.
Step 1
Answer the questions regarding your experience. Please include specific examples where appropriate.
Step 2
In the Other Information (optional)" section, write “Regulatory Rules!”
Then include a link to a 2–3 minute Loom video introducing yourself.
In the video, briefly explain:
- your experience supporting executives or founders
- in your view, what is the purpose of an Executive Assistant
- why you are interested in this role
Application Question(s):
- What system do you use to organize and prioritize an executive’s inbox? Please describe the process you would use, including folders, rules, labels, or other methods you rely on.
- Tell us about a system you created that helped keep a team or executive organized.
- What tools have you used to track tasks, deadlines, and follow-ups?
- Other Information (optional): Please add any any information regarding your application here
