Premium Executive Assistant (Medical & Legal Ops)

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TYPE OF WORK

Any

SALARY

$8-12/hour to start

HOURS PER WEEK

25

DATE UPDATED

Apr 17, 2026

JOB OVERVIEW

We are a U.S.-based medical practice seeking a highly intelligent, highly organized, reliable Executive Assistant / Operations Coordinator to work directly with the owner and help keep the practice running smoothly.

This is not a beginner virtual assistant role.

You will function as a right hand to leadership and as a quasi-office manager from a remote position. You must be proactive, calm under pressure, organized, discreet, and able to turn messy systems into clean systems.

What you will do
-Organize, clean, and maintain Google Drive and internal documents
-Remove redundancies, create folder structures, naming conventions, and archive rules
-Help prepare and organize payroll-related admin tasks and follow-up
-Draft, update, and maintain documents, forms, spreadsheets, and SOPs
-Track tasks, deadlines, and follow-through so nothing gets missed
-Support scheduling, email, document preparation, and special projects
-Identify inefficiencies and propose better systems
-Help leadership stay organized and focused

What we need
-Strong experience in executive assistance, operations support, or administrative management
-Excellent written English and professional judgment
-Strong Google Workspace skills, especially Google Drive, Docs, Sheets, Gmail, and Calendar. MS Office/Teams/Word
-Outstanding organization and follow-through
-Ability to learn new systems quickly
-Good judgment with confidential information
-Able to work independently without constant hand-holding
-Reliable internet, reliable computer, and a professional remote work setup

Strong pluses
-Payroll, bookkeeping, or financial admin experience
-Medical, clinic, or healthcare admin experience
-Experience cleaning and organizing large cloud-based file systems
-Experience building SOPs and process documentation

This is not the right role for you if
-You disappear when blocked
-You need constant supervision for basic tasks
-You are disorganized with files, deadlines, or follow-up
-You exaggerate your skills
-You are overloaded with other full-time work

Hours and growth

This role starts part-time at 20–25 hours per week and may grow into a larger role for the right person.

How to apply

At the top of your application, write this word:
ORDER

Then include the following:

-Your OnlineJobs profile link
-A short paragraph describing the most complex admin/organization role you have handled
-Your experience with Google Drive cleanup, folder systems, file naming, or document control
-Your experience with payroll, bookkeeping, or financial admin
-Your current work commitments and whether you have other clients/jobs
-Your expected rate and weekly availability
-Your answer to this question:
-You inherit a Google Drive full of duplicate files, poor naming, and no clear structure. What are your first 5 steps?


Only applicants who follow all instructions will be reviewed.
Shortlisted candidates will complete a paid trial task and a video interview.

SKILL REQUIREMENT
Data Management Executive Assistance Medical Virtual Assistant
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