Real Estate Operations Assistant / Executive Assistant (CRM + MLS Experience Required)

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: TYPE OF WORK

Part Time

: SALARY

$6

: HOURS PER WEEK

25

: DATE UPDATED

Jul 3, 2026

JOB OVERVIEW

I am a luxury real estate agent based in Scottsdale, Arizona looking for a highly organized, detail-oriented Virtual Assistant to support day-to-day operations and client management.
This is a fast-paced role that requires strong communication, critical thinking, and the ability to manage multiple tasks at once. I am looking for someone who can take initiative, stay organized, and help keep everything running smoothly.

MUST HAVE:
• Experience with real estate CRMs (Lofty, Rechat)
• Familiarity with MLS systems
• Strong English communication (written and verbal)
• Comfortable making outbound calls to vendors and clients
• Experience supporting U.S. real estate agents or teams

Key Responsibilities:
• Create and manage buyer property searches using the local Multiple Listing Service (MLS) and CRM. Set up customized saved searches based on each client's preferred neighborhoods, price range, property features, and lifestyle criteria. Monitor new listings, update search criteria as needed, and ensure buyers receive timely listing alerts.
• Manage and organize CRM – pipelines, tagging, follow-up
• Maintain lead follow-up systems and task management
• Manage inbox and respond to emails professionally
• Schedule showings, inspections, and appointments
• Call vendors (inspectors, photographers, etc.) to coordinate services
• Create buyer showing itineraries
• Organize buyers and sellers and keep records updated
• Assist with marketing (Canva flyers, listing descriptions, light social media)
• Help improve and maintain systems and workflows
Core Skills:
• Strong critical thinking and problem-solving
• Highly organized and detail-oriented
• Ability to manage multiple tasks and deadlines
• Fast-paced and proactive work style
• Ability to create and manage systems

Hours:
Part-time to start (20–30 hours/week), potential to grow

Pay:
$6 (potential to grow)

To Apply please include:
- Your CRM experience (which systems and what you did)
- Your MLS experience
- A 1-minute voice recording introducing yourself
- A short example of how you stay organized or manage multiple tasks
- Confirm you are comfortable making outbound calls
- Looking for someone long-term who can grow into a key operations role.

SKILL REQUIREMENT

CRM Real Estate Executive Assistance

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Real Estate Operations Assistant / Executive Assistant (CRM + MLS Experience Required)

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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