Virtual Assistant to Executive & Personal Coach (Remote)

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: TYPE OF WORK

Full Time

: SALARY

5-8$/hour depending on experience

: HOURS PER WEEK

40

: DATE UPDATED

Apr 9, 2026

JOB OVERVIEW

VIRTUAL ASSISTANT TO EXECUTIVE & PERSONAL COACH (REMOTE):

We are seeking a highly organized, proactive, and tech-forward Virtual Assistant to support a growing Executive & Personal Coaching brand serving high-performing professionals, leaders, and their teams.

You will serve as a strategic support partner, ensuring operations run seamlessly behind the scenes so the coach can remain fully focused on delivering transformational results to clients.

This role is ideal for someone who excels in calendar management, client communication, systems, and operations , while delivering a polished, high-touch client experience.

The ideal candidate is detail-oriented, resourceful, proactive, and discreet, with confidence supporting executive-level clients. They are also comfortable leveraging technology and AI tools to streamline workflows, increase efficiency, and continuously improve systems . A strong candidate is curious, adaptable, and eager to learn new tools and skills in a fast-evolving digital landscape —often figuring things out before being asked.

KEY RESPONSIBILITIES:

- Manage calendar, client scheduling, Zoom links, reminders, and reschedules
- Support client onboarding: contracts, invoices, welcome emails, forms, and follow-ups
- Track client timelines, renewals, and accountability check-ins
- Maintain systems in Google Drive, Notion, HoneyBook, and WordPress
- Prepare presentations, coaching materials, SOPs, and documents
- Support billing, invoice tracking, and workflow automations
- Assist with content scheduling, newsletters, podcast publishing, and Canva design
- Use AI tools like OpenAI ChatGPT, Anthropic Claude, or similar for content drafting, meeting summaries, research, repurposing, SOP creation, and workflow optimization
- Basic audio editing for meditation recordings and lead magnets (preferred but not required)

QUALIFICATION:

- Proven VA or Executive Assistant experience (coaches, consultants, or executives preferred)
- Strong written communication and organizational skills
- High level of professionalism, confidentiality, and discretion
- Experience with automations, CRM management, and AI productivity tools
- Comfortable working with high-level professionals
- Growth-minded and quick to learn new systems

REQUIRED TOOLS:

- WordPress
- Riverside
- Buzzsprout
- KIT (ConvertKit)
- Calendly
- Zoom
- Zapier / Relay
- Google Workspace
- Notion
- HoneyBook
- Canva
- AI tools (ChatGPT, Claude, Gemini, NotebookLM etc.)

BASIC AUDIO EDITING SKILLS (PREFERRED BUT NOT REQUIRED):

- Perform simple audio cleanup for recorded meditations or opt-in resources
- Trim silence, mistakes, and unnecessary pauses
- Improve clarity and normalize volume for a smooth listening experience
- Export final MP3 files ready for upload or delivery
- Organize audio files in Google Drive or shared folders

WORK DETAILS:

- Remote
- Full-time (40 hours/week)
- Flexible schedule with Eastern Time overlap
- Compensation: $5-8/hour depending on experience

HOW TO APPLY:

Please submit:
1. Resume
2. Short intro on why you’re a fit
3. Availability + time zone
4. Expected hourly rate
5. Relevant executive/coaching support experience
6. *Completed WordPress test task: ----------

SUBJECT LINE: Executive Coach VA Application – [Your Name]

NOTE: Applications without the correct subject line will not be considered.

SKILL REQUIREMENT

Organization Executive Assistance Tech-Savvy

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Virtual Assistant to Executive & Personal Coach (Remote)

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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