Executive VA – Inbox + Ops (EST)

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TYPE OF WORK

Full Time

SALARY

$4.50/ hr

HOURS PER WEEK

32

DATE UPDATED

Apr 8, 2026

JOB OVERVIEW

Full-Time Virtual Assistant (Inbox + Calendar + Operations Support)

32–40 hrs/week | Long-Term Role | EST Hours Required

Who We Are

We are a fast-growing collision repair company based in New York. We run a high-volume, process-driven operation and need someone who can keep things organized and moving without constant oversight.

What You’ll Own (Not Assist With. Own.)

1. Inbox Management
• Clean and organize inbox daily
• Prioritize messages. Flag what matters
• Draft replies for review or send when appropriate
• Ensure nothing important sits or gets missed

2. Calendar Management
• Schedule and confir ---------- etings
• Avoid conflicts. Keep days structured
• Send reminders. Prep daily schedule
• Adjust in real time as things change

3. Operations Coordination
• When staff cannot reach me, you step in
• Route issues to the right person immediately
• Track open items and follow up until done
• Keep internal communication tight and efficient

4. OEM Certification Management (We Will Train You)
• Manage multiple online certification portals
• Track deadlines, renewals, and requirements
• Upload documents and complete submissions
• Follow up internally to gather missing info
• Goal: zero missed certifications. No exceptions

Requirements (Read Carefully)
• Excellent written and spoken English
• Highly organized. You must be detail-obsessed
• Fast response time. This is a real-time role
• Able to work independently without constant direction
• Strong problem-solving skills
• Comfortable learning new systems quickly
• Experience with Gmail, Google Calendar, Google Drive
• VA or Executive Assistant experience preferred

Work Schedule
• 32–40 hours per week
• must work during Eastern Standard Time (New York)
• Consistent availability required

Compensation
• Based on experience
• Paid weekly / bi weekly
• Long-term position with growth opportunity

Non-Negotiables
• No missed messages
• No missed meetings
• No dropped tasks
• You follow through until completion

Final Note

This role is for someone who takes ownership and executes.
If you need constant reminders, this will not work.
If you’re sharp, organized, and reliable, you’ll thrive here.

SKILL REQUIREMENT
Email Management Personal Assistant Executive Assistance
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