Executive Assistant – Outreach & Operations

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

Part Time

SALARY

$400/month

HOURS PER WEEK

20

DATE UPDATED

Apr 8, 2026

JOB OVERVIEW

Role Overview

We are looking for a highly organized and proactive Executive Assistant to support a fast-moving founder across a range of tasks, including:

Job applications and resume submissions
Research and identification of opportunities

Email outreach to potential clients and partners
General operational and administrative support

This is not a passive admin role. You will be expected to execute quickly, think independently, and follow through without constant supervision.

Key Responsibilities
1. Job Search & Applications
Identify relevant job opportunities on platforms such as LinkedIn and company websites
Customize and submit resumes and cover letters
Track applications and follow-ups
Ensure high-quality, error-free submissions

2. Research & Lead Identification
Identify potential clients, partners, or opportunities based on given criteria
Build and maintain organized lists (Excel/Google Sheets)
Conduct basic background research on individuals and companies

3. Email Outreach
Draft and send professional outreach emails
Personalize messages based on recipient and context
Track responses and manage follow-ups

4. Administrative & Operational Support
Manage documents, files, and workflows
Handle ad hoc tasks quickly and accurately
Support day-to-day execution across multiple priorities

Ideal Candidate
Based in the Philippines
2–5 years of experience as an Executive Assistant, Virtual Assistant, or similar role
Strong written English (critical for resumes and outreach)
Highly organized and detail-oriented
Comfortable working independently with minimal supervision
Fast, responsive, and reliable

Nice to Have
Experience with LinkedIn job search and outreach
Experience writing resumes or cover letters
Familiarity with CRM tools or outreach tracking
Experience supporting founders or executives

Working Structure
Part-time: ~5 hours/day
Remote
Flexible hours with some coordination

What Success Looks Like
High-quality, error-free applications and outreach
Consistent follow-through on tasks
Well-organized tracking of jobs, leads, and communications
Ability to execute tasks quickly with minimal back-and-forth

How to Apply
Please include:
A short introduction
Relevant experience
A brief example of an outreach email or cover letter you’ve written

SKILL REQUIREMENT
Email Marketing Executive Assistance
VIEW OTHER JOB POSTS FROM:
SHARE THIS POST
facebook linkedin
  BENCHMARKS  
Loading Time: Base Classes  0.0026
Controller Execution Time ( Jobseekers / Job )  0.0142
Total Execution Time  0.0176
  GET DATA  
No GET data exists
  MEMORY USAGE  
1,499,720 bytes
  POST DATA  
No POST data exists
  URI STRING  
jobseekers/job/Executive-Assistant-Outreach-Operations-1619155
  CLASS/METHOD  
jobseekers/job
  DATABASE:  onlinejobs (Jobseekers:$db)   QUERIES: 13 (0.0049 seconds)  (Hide)
0.0003   SELECT *
                                FROM exrates
                                WHERE rate_name = 'USD-PHP' 
0.0003   SELECT *
FROM `employer_jobs`
WHERE `job_id` = 1619155
 LIMIT 1 
0.0003   SELECT *
FROM `employers`
WHERE `employer_id` = 779066
 LIMIT 1 
0.0004   SELECT COUNT(*) AS `numrows`
FROM `t_thread` `t`
LEFT JOIN `t_thread_misc` `misc` ON `t`.`id` = `misc`.`thread_id`
WHERE `t`.`job_id` = 1619155
AND `misc`.`id` IS NULL 
0.0004   SELECT e.business_name, e.logo, e.website, e.rebill_date, e.date_added member_date, hits, DATEDIFF('2026-04-18',ej.date_added) duration_days, DATEDIFF('2026-04-18',e.rebill_date) duration_rebill, ej.*, e.deactivate FROM employers e, employer_jobs ej WHERE e.employer_id = ej.employer_id AND
                                   ((e.user_level >= '500' AND ej.date_added <= e.rebill_date)
                                   OR e.employer_id = '' OR (ej.date_approved <> '2000-01-01' and DATEDIFF('2026-04-18',ej.date_added) <= 14 ))
                                   AND e.deactivate != 1 AND ej.deleted = 0 AND job_id = '1619155' 
0.0003   SELECT *
FROM `employer_jobs_skills` `ejs`
LEFT JOIN `skills_categories` `sc` ON `ejs`.`skill_id` = `sc`.`id`
WHERE `job_id` = 1619155 
0.0007   UPDATE employer_jobs SET hit_counts = '***Apr-08-2026=1023***Apr-09-2026=106***Apr-10-2026=39***Apr-11-2026=22***Apr-18-2026=1' WHERE job_id= '1619155'  
0.0007   UPDATE employer_jobs SET monthly_hits = '***Apr-2026=1189' WHERE job_id= '1619155'  
0.0003   SELECT date_sent FROM jobseeker_sent_emails WHERE jobseeker_id = '' AND job_id = '1619155' AND status LIKE 'sent%' ORDER BY id DESC  
0.0003   SELECT *
FROM `employer_jobs_skills` `ejs`
LEFT JOIN `skills_categories` `sc` ON `ejs`.`skill_id` = `sc`.`id`
WHERE `job_id` = 1619155 
0.0003   SELECT COUNT(*) AS `numrows`
FROM `employer_jobs`
WHERE `employer_id` = '779066'
AND `date_added` >= '2022-06-08' 
0.0003   select * from teasers 
0.0002   SELECT * FROM skill_categories WHERE skill_cat_id='' 
  HTTP HEADERS  (Show)
  SESSION DATA  (Show)
  CONFIG VARIABLES  (Show)