Sales and Marketing Operations Manager EA - NAT

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: TYPE OF WORK

Full Time

: SALARY

PHP40,000

: HOURS PER WEEK

40

: DATE UPDATED

Apr 7, 2026

JOB OVERVIEW

(Strategic Operations & Growth Coordinator)
Founder’s Right-Hand | Sales Pipeline & Operations Partner
Remote | Full-Time (40 hours per week) | Creative Growth Agency
Flexible schedule with required overlap with founder for coordination

ROLE OVERVIEW
This is not a traditional VA role. I am hiring a high-trust, proactive right-hand operator to support a founder-led creative and growth marketing agency. This role is focused on driving ---------- ntum across operations, sales pipeline, and internal systems—not just completing tasks, but owning outcomes.

You will be expected to take a desired result, build the workflow, and ensure execution happens without constant direction.

KEY RESPONSIBILITIES

Founder Operations & Executive Support
• Manage inbox follow-ups and key communications
• Track commitments and ensure next steps happen
• Maintain calendar, scheduling, and meeting prep
• Turn ideas/voice notes into structured tasks
• Proactively remind and align founder priorities
• Ensure nothing stalls or gets missed

Strong preference for someone comfortable holding the founder accountable.

Sales Pipeline & Lead Support
• Manage Upwork proposals and outreach flow
• Track response rates and pipeline activity
• Maintain follow-ups and prevent stale leads
• Keep CRM updated with accurate deal stages
• Organize portfolio and case studies
• Support LinkedIn and cold email efforts

Systems & Operations
• Manage Zoho CRM and project coordination
• Maintain organized Google Drive structure
• Create and update SOPs and workflows
• Organize contracts and onboarding docs
• Track internal tasks and follow-ups
• Identify blockers before delays happen

Required Skills & QUALIFICATIONS (Highly Important)
• Strong written and verbal English communication
• High ownership and proactive mindset
• Strong problem-solving and decision-making skills
• Experience supporting founders or executives
• Experience with CRM and sales pipelines
• Highly organized with systems thinking ability
• Strong follow-through and attention to detail
• Able to work independently in fast-paced environments

Nice to Have
• Experience in marketing or growth agencies
• Background in sales operations or growth operations
• Experience in founder-led or startup environments
• Familiarity with building workflows and SOPs
• Experience with proposal writing and positioning
• Chief-of-staff or operations coordinator experience

Less Ideal
• Pure Admin VAs
• Order-Takers
• Task-Only Assistant
• People who need daily checklists

Tools Proficiency Requirement
• Upwork
• Zoho CRM / Zoho Projects (or similar tools)
• Google Workspace (Docs, Sheets, Drive, Gmail, Calendar)
• LinkedIn (lead generation and outreach familiarity)
• Basic knowledge of cold email tools (nice to have)

How to Apply?
Please submit:
• Your updated CV
• A short introduction video (2–3 minutes)
• A brief summary of your experience supporting a founder or managing operations/sales pipelines
• Example of a workflow, system, or SOP you have created (if available)
• Example of a proposal or sales-related work (if available)

Only shortlisted candidates will be contacted for the next stage of the process.

SKILL REQUIREMENT

Performance Marketing Operation Management Executive Assistance

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Sales and Marketing Operations Manager EA - NAT

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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