Executive Assistant (Project Management) Real Estate

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: TYPE OF WORK

Full Time

: SALARY

$5-$7 per hour

: HOURS PER WEEK

40

: DATE UPDATED

Apr 6, 2026

JOB OVERVIEW

The Swick Real Estate Group & Downsize Allies | Centerville, OH

The position works closely with the President and requires the ability to efficiently manage and complete a wide range of recurring and new assignments. We are seeking someone who is highly solution-oriented and proactive in driving projects to completion. Given the nature of our clientele, an excellent command of the English language—with MINIMAL to NO ACCENT—is essential for the ideal candidate.

This role requires strong focus, ownership, and attention to detail, with the goal of fully managing transaction and administrative responsibilities so the team can perform at a high level.

KEY RESPONSIBILITIES:
- Manage daily calendars, meetings, and email correspondence
- Oversee scheduling and customer service for Airbnb, Furnished Finders, and rental properties
- Coordinate with vendors and manage business-related purchases
- Perform daily reconciliation for property redevelopment projects
- Manage transaction timelines, deadlines, and related tasks efficiently
- Communicate clearly and professionally with clients, agents, vendors, and stakeholders
- Prepare, review, and submit transaction documents accurately and on time
- Coordinate inspections, repairs, and closing-related appointments
- Maintain accurate and up-to-date client records in the CRM/database
- Ensure file compliance, accuracy, and quality control
- Conduct daily check-ins on active listings, contracts, and assigned projects

HOW TO APPLY:
Please send to ---------- a short 1-2 minute video link with the following
1.) A brief introduction and why you are interested in this role
2.) A unique skill or experience that sets you apart from the crowd
3.) Which position you have held in the past that you feel best qualifies you for this role and why
4.) In the subject line when you return the email, please put the numbers 7007

QUALIFICATIONS:
- Executive Assistant and Project Management experience preferred (A+)
- Strong organizational, communication, and time-management skills
- Detail-oriented, proactive, and solution-focused
- Project management knowledge (A+)
- Construction background and familiarity with AI tools (Claude, HeyGen, Gamini, Nano, ChatGPT) (A+)
- Coachable, dependable, and interested in long-term growth
- High proficiency in U.S. English (A+)

ABOUT US::
With over 30 years of real estate experience, The Swick Real Estate Group & Downsize Allies provides an all-inclusive downsizing and estate transition service. Our mission is to remove stress and simplify the process through personalized, insight-driven solutions—while working hard, working smart, and enjoying what we do.

Compensation & Schedule:
$5.00–$7.00 per hour (USD) full-time

SKILL REQUIREMENT

Management English Proficiency Executive Assistance

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Executive Assistant (Project Management) Real Estate

Please login or register as jobseeker to apply for this job.

TYPE OF WORK

SALARY

HOURS PER WEEK

DATE UPDATED

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